1. University of Arkansas Travel Program

2. State Policy Changes: Recent Changes include: Federal Per Diem
Airfare advance purchase
Preferred Seating
Bag Fees
Travel Advance for lodging
Rental Car Contract (Mandatory)
Trip optimizer tool available for rental car
Mileage rate remains $0.42 per mile, differs from federal reimbursement rate

3. State of Arkansas Travel Card
Business Sponsored Credit Card
Vendor: US Bank
Extended credit limits available for group travel
Administrative Card: Expensing occurs upon monthly billing cycle
Traveler T-card: Expensing occurs upon filing of the claim
Fraud protection offered
Common carrier life insurance, rental insurance, baggage insurance provided

4. Fly America Act
Required policy when using federal funds for purchase of international airfare
US flag air carrier must be used
Guidelines when US-flag carrier is unavailable
US Flag Carrier doesn’t operate between service ports
US Flag Carrier does operate but waiting period exceeds 15 days, or is inadvisable due to medical/safety reasons
Limit by using an available US flag vessel to the farthest interchange point or use a foreign flag vessel nearest to an interchange point with a US Flag Carrier
See the US Dept. of State website for further information: or

5. Airfare
Primary Supplier: Carlson Wagonlit Travel, Rep. Heather Beard 877/ or (optional contract)
Tools Available:
Online booking and comparison of various airlines using the Carlson Wagonlit “Get There” booking tool
Pre-negotiated discounts and excellent service by primary suppliers
Automated tracking of unused credits/vouchers
Emergency rebooking services via phone after hours

6. Trusted Traveler Programs
Offered by US Customs and Border Protection
Global Entry (flux) (Global Entry)
Sentri (US and Canada)
Nexus (US and Mexico)
Application process can include written application, non-refundable payment, in person interview required
Go to cbp.gov/xp/cgov/travel/trusted_traveler/ for further details
University may the cost of application in the event of frequent travel and business expense justification

7. Rental Car
The State of Arkansas has a mandatory rental car contract with Enterprise/National
Must use this contract unless a car is unavailable in the type/size needed or a Enterprise/National location is not available at the airport
Enterprise contract includes to cost of insurance with no deductible
Online booking available using billing code
Trip optimizer tool and pricing information available at:

8. Contact the Travel Office
Need Help?
Contact the Travel Office
travel.uark.edu
Karen M Jones
Ph: 479/
Carol Wade Rosa Hattabaugh
Ph: 479/ Ph: 479/
Shared account:
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