1. 12-CRS-0106 REVISED 8 FEB 2013 PRESENTS Introduction to vTools.WebInABox

2. 12-CRS-0106 REVISED 8 FEB 2013 Table of Contents WebInABox Home page Select Organizational Unit Edit “Welcome” Page Edit “Calendar” Page Edit “Officer Roster” Page Edit “Other Units” Page Edit “Blog” Page Edit “Links” Page

3. 12-CRS-0106 REVISED 8 FEB 2013 Table of Contents Edit “Files” Page Preview, Save, or Discard changes Preview WebInABox site Save Changes Activate Website Viewing Activated site Adding a link after saving changes

4. 12-CRS-0106 REVISED 8 FEB 2013 WebInABox Home Page Navigate to http://webinabox.vtools.ieee.orghttp://webinabox.vtools.ieee.org WebInABox sites can be accessed directly or from the main WebInABox page. Only volunteers appearing on the Section Officer Roster can login to create and edit WebInABox sites. Please use your IEEE web account to log in. Navigate to http://www.ieee.org/web/accounts to learn more about IEEE web accounts.http://www.ieee.org/web/accounts

5. 12-CRS-0106 REVISED 8 FEB 2013 Select Organizational Unit This page allows you to select an Organizational Unit and edit its site. Note “Logout” and “Help” links. Select a site that you want to edit

6. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Welcome” Page This page allows you to enter information for the “Welcome” page of your site Name of the site you are editing Will be shown on top of every page GIF, PNG, JPEG Default text. Please feel free to change, as needed. Let us leave the name of the site and the text for the “Welcome” page, and enter an announcement. You can add announcements here.

7. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Calendar” Page This page allows you to easily get your meeting information from the vTools.Meetings tool You can learn more about the vTools.Meetings tool by visiting its Wiki page (links to all the Wiki pages are available from http://vtools.ieee.or g). If you would like to start using vTools.Meetings, please e-mail us at vtools@ieee.org. http://vtools.ieee.or g

8. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Calendar” Page – cont’d. Enter the parameters for the events you’d like to show. Then, click “Next.”

9. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Officer Roster” Page This page allows you to specify what officer information will be shown to site visitors. Officer Information is automatically pulled from our database which is updated through vTools officer reporting. Please note that newly elected officers can log in to the tool to edit what information (e.g Position, Name, Phone) is visible to site visitors.

10. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Officer Roster” Page – cont’d. Corresponding check boxes for each position will display their information. Let’s show names and e-mail addresses for section Chair, Vice Chair, and Secretary. Then, click “Next.”

11. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Other Units” Page This page allows you to specify information about geo units related to your section or chapter. You can also add information about geo units not associated with your section or chapter directly. For example, you can add information on you “sister” section from a different region. This information is automatically pulled in from the IEEE database. It includes geo units’ names and websites if their URLs have been reported to the IEEE.

12. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Other Units” Page – cont’d. Click “Add other unit” to submit

13. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Other Units” Page – cont’d. You can edit information by typing directly in the text box and then clicking on the “Edit other unit” button. Then, click “Next.”

14. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Blog” Page You can add the Blog’s RSS feed URL here. Then, click “Next.”

15. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Links” Page You can add custom links in addition to the links automatically provided for you. This page allows you to add links that might be of interest to the site visitors.

16. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Links” Page – cont’d. Click “Add link” to add the new link.

17. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Links” Page – cont’d. You can delete a link by clicking on the “Delete link” button. Then, click “Next.”

18. 12-CRS-0106 REVISED 8 FEB 2013 Edit “Files” Page You can attach files that will be available to visitors of the site. Then, click “Next.” Choose expiration, or “No expiration.” Then choose “Protection level.”

19. 12-CRS-0106 REVISED 8 FEB 2013 Preview, Save, or Discard changes You can preview the changes before saving them. This page allows you to preview your site before saving, as well as to save or discard changes.

20. 12-CRS-0106 REVISED 8 FEB 2013 Preview WebInABox site Note the site’s name Click here to close preview Welcome screen Visitors can subscribe to announcemen ts via RSS. On occasion, WebInABox will automatically show major IEEE announcements.

21. 12-CRS-0106 REVISED 8 FEB 2013 Preview WebInABox site – cont’d. Meeting information will be automatically pulled from vTools.Meetings and shown on the Calendar page Let’s click on the meeting link to get just a small glimpse of what vTools.Meetings tool can do for us.

22. 12-CRS-0106 REVISED 8 FEB 2013 Preview WebInABox site – cont’d. This meeting notice was created using vTools.Meeting tool in just a few minutes! Visit vTools.Meetings Wiki page for more information.

23. 12-CRS-0106 REVISED 8 FEB 2013 Preview WebInABox site – cont’d. Let’s take a closer look at the information generated on this page. Information on the related geo units will be automatically pulled from the central database Geo units information is automatically pulled in from the central IEEE database. It includes geo units’ names and websites if their URLs have been reported to the IEEE.

24. 12-CRS-0106 REVISED 8 FEB 2013 Preview WebInABox site – cont’d. Links added manually will show below the automatically-generated links. Auto-generated Then, click “Close Preview”

25. 12-CRS-0106 REVISED 8 FEB 2013 Preview WebInABox site – cont’d. Remember to save the changes by clicking on the “Save Changes” link!

26. 12-CRS-0106 REVISED 8 FEB 2013 Save Changes Click “Next” button.

27. 12-CRS-0106 REVISED 8 FEB 2013 Activate Website Click to activate the site. Newly created sites can be made visible to the general public by activating them. Existing sites can be taken off-line by deactivating them. Let us activate the site that we just created.

28. 12-CRS-0106 REVISED 8 FEB 2013 Activate Website – cont’d. Direct link to the site; click this after completing this slide. Easy to remember URL can be requested Click to take the site off-line

29. 12-CRS-0106 REVISED 8 FEB 2013 Viewing Activated site This is what the site we have created looks like. Let’s now browse through the site pages.

30. 12-CRS-0106 REVISED 8 FEB 2013 Viewing Activated site – cont’d.

31. 12-CRS-0106 REVISED 8 FEB 2013 Viewing Activated site – cont’d.

32. 12-CRS-0106 REVISED 8 FEB 2013 Viewing Activated site – cont’d.

33. 12-CRS-0106 REVISED 8 FEB 2013 Viewing Activated site – cont’d. Suppose we want to make changes to the existing site. It is easy to do. As an example, let us add a new link.

34. 12-CRS-0106 REVISED 8 FEB 2013 Adding a link after saving changes Click back onto the tab from when you were editing the site. Then, click on “Links”

35. 12-CRS-0106 REVISED 8 FEB 2013 Adding a link after saving changes – cont’d. Then, click on “Add link” Enter link information

36. 12-CRS-0106 REVISED 8 FEB 2013 Adding a link after saving changes – cont’d. Link has been added

37. 12-CRS-0106 REVISED 8 FEB 2013 Adding a link after saving changes – cont’d. Now, scroll back up and click on “Preview and Save Changes”

38. 12-CRS-0106 REVISED 8 FEB 2013 Adding a link after saving changes – cont’d. Remember to save changes!

39. 12-CRS-0106 REVISED 8 FEB 2013 Adding a link after saving changes – cont’d. Note the new link Let us now log out from the tool.

40. 12-CRS-0106 REVISED 8 FEB 2013 Adding a link after saving changes – cont’d. Click on the “Logout” link

41. 12-CRS-0106 REVISED 8 FEB 2013 Adding a link after saving changes – cont’d. Remember to close the browser window to complete the logout process.

42. 12-CRS-0106 REVISED 8 FEB 2013 Thank you! Thank you for viewing the tutorial. Please remember to visit vTools’ site (http://vtools.ieee.org) to learn more about our projects. If you have any questions regarding vTools.Meetings, please e-mail us at: meetings-vtools@ieee.org.http://vtools.ieee.orgmeetings-vtools@ieee.org Thank you!