1. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU e – licitatie.ro - The Romanian eProcurement experience - e – licitatie.ro - The Romanian eProcurement experience - Agency for Information Society Services Ion Marcu eGovernment Services Director

2. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Overview l Public Procurement Setup l Facts & Figures l E-Procedures & Notices l Technical Sheet l Revenue Model l What Others Are Saying l Success Factors & Pitfalls l ePP myths l Related Projects l Open Issues

3. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU General Info l ASSI is an autonomous public institution dealing with eGovernment issues under the coordination of Ministry of IT&C l ASSI is the operator of national eGovernment services such as: www.e-guvernare.ro - The National Electronic System www.e-licitatie.ro – The Electronic System for Public Procurement

4. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU PP Institutional Setup Agency for Information Society Services Provides technical support for governmental eProcurement National Authority for Regulating and Monitoring Public Procurement Regulatory authority for public procurement Monitoring and supervision body Notice validation National Council for Complaints Solving Complaints solving Court of Accounts Performs financial audits

5. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Public eProcurement Setup The Electronic System for Public Procurement The Electronic System for Public Procurement is the web- based system used for awarding PP contracts by electronic means. l 2002 - e-Licitatie (pilot project) l 2006 – e-Licitatie extended version, in compliance with the new legal provisions for public procurement which have transposed Directives 2004/17/EC and 2004/18/EC –Law regarding the award of the public procurement contracts, public works concession contracts and services concession contracts –Application Norms for the provisions concerning the award of the public procurement contracts –Aplication Norms of the provisions concerning the award of the public procurement contracts by using electronic means

6. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU e-Licitatie International recognition: good practice title at the European level (European Conference for e-Government, Como, 2003) and international level (International Conference for eGP, World Bank, Manila, 2004) the International Golden Link 2005 Award of the Association for the Communications and Electronics of the Military Forces, USA finalist at eEurope Awards 2005, Manchester, UK

7. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU e-Licitatie Facts & Figures l Operating since March 2002 l Deployment costs exceeding 7 million Turkish Lira l Monthly running costs around 100 000 Euro l 650 000 PP e-procedures for a total value of more than 1.8 billion Turkish Lira (2002-2007) l Estimated savings of 20 % l 9 500 suppliers and 9 300 contracting authorities l Managed by 30 people l Published notices: 160 000 (2007) l Notices sent to OJEU: 10 000 (2007) l Catalogue products: 26 000 (2007)

8. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU PP e-procedures l Open l Restricted l Request for Quotation l E-auction (as final phase for open, restricted and RFQ procedures) l Direct purchase based on eCatalogues l Dynamic purchasing system (to be implemented by Q4 2008)

9. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Facilitating transparency Facilitating transparency l Notices: Prior information notice Contract notice Contract award notice Invitation to tender (request for quotation)  Simplified contract notice on a dynamic purchasing system  Public works concession  Design contest notice  Results of design contest OJS eSender OJS eSender  Starting with 1st of January 2007 – e-licitatie.ro is the national single point for the transmission of PP notices to the EU Official Journal. Romania holds the first position in EU with 99.8% of all the notices sent by electronic means (XML). Mandatory publication of all types of notices on e-licitatie regardless of the thresholds

10. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Thresholds l Directives thresholds for notices + 130 000 TRY (supply & services), 865 000 TRY (works) for RFQ 17 000 TRY per year per CPV code for Direct Purchase

11. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Technical sheet l Web-based system l Architected by ASSI l Developed by a Romanian consortium l Security based on digital certificates, digital signatures (optional), various encryption schemes, anti-robot protection l XML & Web Services

12. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Revenue model Tenderers: >> free registration >> flat fee for participation / eProcurement procedure (maximum 10 TRY) - a limited number of participations / month is free of charge (currently 20) >> flat fee / eCatalogue position (maximum 1 TRY) - publication of the first 50 eCatalogue products is free of charge Contracting Authorities: >> free registration >> free publication of notices >> flat fee / eProcurement procedure (min. 2.5 TRY - max. 40 TRY)

13. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU e-Licitatie – What others are saying “Do you think that the e-Licitatie represents a way for fighting corruption?” High 26% Medium 27% Very high 18% Low 13% Very low 13% I don’t know/ Didn’t give an answer 1%

14. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU e-Licitatie – What others are saying “How strong is the impact of e-Licitatie on reducing bureaucracy?” High 32% Medium 22% Low 12% Very low 12% Very high 21% I don’t know/Didn’t give answer 1%

15. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU e-Licitatie – What others are saying “Do you think that e-Licitatie is financially effective compared with the other types of public procurement?” High 37% Very high 27% Medium 25% Low 5% Very low 5% I don’t know/Didn’t give an answer 1%

16. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Success factors l Strong political commitment l Gradual implementation l Mandatory use of electronic means for specific CPV codes during the first 4 years l Low tariffs l SMEs friendly (free participations) l Aggressive advertising campaigns l Countrywide training

17. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Pitfalls l Low quality of the tender dossier l Misconceptions related to the efficiency of electronic environments l Language barriers l Lack of PP strategies or rigid strategies with no action plans and improper resource allocation l Low wages for PP officers l Too much or too little focus on technical aspects l Lack of secure digital infrastructures

18. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU l It reduces corruption l It generates unemployment l Suppliers are eager to embrace ePP l You need high internet penetration rates l Digital signatures are a must l We should start doing ePP now or else… Some ePP myths

19. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Related Projects l Classic vs. electronic procurement costs l Bridge Certification Authority l Disaster Recovery Center l Green procurement

20. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Open issues l Standardization / Interoperability (digital signatures, Virtual Company Dossier, NES – UBL, UN / CEFACT) l Language barriers

21. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Thank you! www.e-licitatie.ro contact@e-licitatie.ro