1. SAP Roll out in Russia Alexander Schachner
IT Consulting & Implementation

2. your SAP partner your SAP partner ALPE consulting Founded in 2006
Offices in Moscow and Saint Petersburg
> 45 employees
> 40 successful projects
20 certificates: FI, CO, MM, SD, PP, PS, Basis, ABAP
your SAP partner
your SAP partner
SAP Channel & Service Partner
Official partner of Basware – the world leader in “Purchase-to-Pay” solutions
A partner of Union of Independent Networks of Russia
A member of:
Association of European Business (AEB)
Russian-German Chamber of Foreign Trade (AHK)
Austrian Economic Forum (AEF)

3. SAP in Russia Since 1992 in Russia, offices in many Russian regions.
> 700 employees, with own Development Team responsible for localization issues
Fully localized & adapted (meets requirements of Russian legislation)
Market leader in Russia with >50% market share

4. SAP in Russia legal accounting
SAP software fully meets Russian legislation requirements
legal accounting

5. Organiza- tional structure Global and intergra- ted processes
SAP Roll-Out
Adaptation in accordance with Russian legal requirements
Standardization of global business processes
Optimization of business processes between companies
Higher information transparency
Documen-
tation
IMG structures
and settings
Global customer
developments
Organiza- tional structure
Master data
documents
Country
versions
Local
develop-
ments
Global and intergra- ted processes
processes
requirements
Global
template

6. Characteristics of SAP Roll Outs
No separate installation for Russia
one or more client system hosted by the headquarter
own company code for Russia
Licenses are purchased centrally (mostly in accordance with SAP Enterprise Agreement)
Business processes mainly in logistics are usually identical or very similar
Difference between sales and production operations in Russia (see next slide)
“Copy – paste” approach is not sufficient enough.
Accounting should be fully adapted
Statutory Accounting (VAT, creditors, debtors, bank, cash,..)
Corporate chart of accounts as the main chart of accounts (Russian chart of accounts as
an alternative chart of accounts)
Asset Accounting
Tax accounting
Controlling
Relatively low effort for controlling in the case of one controlling area (except for production companies – determination of production costs according to RAS)
HR is usually covered from external systems.
High complexity in Russia

7. Project Size (Sales- or Production company)
Module
Sales company *
Production company* FI
High consulting complexity
FI SL
(depends on differences in tax accounting) CO
Low consulting complexity
High consulting complexity (Production costs calculation, cost of semi-finished products,…) MM
Medium consulting complexity SD PP -
ABAP
Lower programming effort
Relatively high effort
Assuming that processes are mostly identical in logistics

8. Project Phases Project preparation Testing Fit-Gap Analyzes Info
seminars
Customization
Go-Live
and support
Go – Live
Kick Off Workshop
Clarifiying of responsibilities within project team
Installation of Russian System (SAP Basis preparation works)
GAP list formation concerning differences to corporate template incl. Russian legal requirements
Customer's Master Data evaluation
Definition of Reports and Forms which need to be adopted
Customization of business-processes
Adjustment of the organizational structure
Planning of training (can be organized in a flexible way, depending from project volume)
Training of the project team (Key user)
Preparation of data for the integration test (test scenarios are being prepared by key users)
Testing of the system through all modules
Correction of the mistakes
Data preparation for the upload
Data transfer
Preparation of productive system (done by SAP Basis consultants – mainly in house)
Evaluation of the “System Readiness” before Go-Live
Organization of After Go-Live support
Transfer to productive system (Go-Live)
Open problems solution
Closure of the first period
Evaluation of work of the productive system
System support
Project closure
Project Start
The system is adjusted

9. Success Factors of a Roll-Out Project
Clear commitment of the project sponsor to support the project
Involvement of the whole project team (Management, Key-users, IT,…)
Fast decision making process
Availability of the customers key-users (business process owners)
Active cooperation with the corporate SAP competence center!!
Open Communication
Experts in Russian accounting and tax requirements
Use of standard solutions as much as possible and programming only when this is necessary
Clear definition of responsibilities within project team
Authorization to the project team to access the system
Preparation of Master Data

10. Some of our customers
The best demonstration of ALPE consulting competency and experience is the list of our customers

11. ALPE Consulting, LLC http://alpeconsulting.com info@alpeconsulting.com
Central office:
Krasnoproletarskaya Str., 16, bld.1, Moscow
Tel./Fax:
North-West office:
“IT Park” Business Center
Krasnogo Kursanta Str., 25, “B”, office 7, Saint Petersburg
Tel./Fax:

12. Evaluation of possible ERP solutions / Example
Possible evaluation criteria
Evaluation of possible ERP solutions / Example
Option I II
III IV
Option 1
Option 2
Option3
Option 4
SAP ALL
SAP + 1C
1 C
Other
Technical feasiblity/complexity of implementation
Manage complexity of integration/interfaces
Flexibility / adaptability to new legal requirements
Implement/set-up standard Companies processes
Transparency on business
Labour market condiditions
PM support/supervision (incl. organization, access)
Transparency about changes (amend vs. cancelation)
Technical Support
Authority concept
IT Infrastructure (server, backup, archive, ...)
Bilingual version available (engl/russ)
Sum