1. January 22, 20021 What is a Function?

2. January 22, 20022 What is a Function? Central service agency (CSA) is central to the operation of State government. Central activity of the CSA is assigned a number and name.

3. January 22, 20023 What is a Function? - continued CSA function number and CSA function name. Function number and function name is assigned by the Department of Finance.

4. January 22, 20024 What is a Function? - continued Most of the time, a function number and function name are referred to as function. Without a CSA to perform a particular operation central to the needs of State government, a State department would have to secure the service on its own. In the Pro Rata plan, CSAs are identified in Government Code Section 11270.

5. January 22, 20025 What is a Function? - continued In the Statewide Cost Allocation Plan (SWCAP), the CSAs are defined (as being allowable to be in a SWCAP plan) in federal circular A-87.

6. January 22, 20026 What is a Function? - continued Sometimes, it is the nature of the department that makes it central to the needs of other State departments.

7. January 22, 20027 What is a Function? - continued Other times, it is a type of work that is done by a State department, which can make it a CSA. Recoveries go to the General Fund.

8. January 22, 20028 What is a Function? - continued Function number represents a specific workload type. Function workload is obtained from a variety of sources and can be from more than one CSA.

9. January 22, 20029 What is a Function? - continued The next four slides are divided into four columns. Headings for the columns are: –Central Service Function –Pro Rata Only –SWCAP Only –Both

10. January 22, 200210 What is a Function? - continued Content of each column: –Central Service Function identifies the name of the CSA agency and its function/s. –Pro Rata Only identifies the functions only in Pro Rata. –SWCAP Only identifies the functions only in SWCAP. –Both identifies the functions in both Pro Rata and SWCAP.

11. January 22, 200211 What is a Function? - continued The following slides list the current functions identified to Pro Rata Only, SWCAP Only, or Both. For specifics about each function, view the presentation, What is Workload?

12. January 22, 200212 Central Service Functions Central Pro Rata SWCAP Service Function Only Only Both Department of Finance Audits and Review X Budgets X California State Accounting & Reporting System (CALSTARS) X Technology Oversight and Security Unit X Department of Information Technology X Department of General Services California Home Page X State E-mail System X Network Infrastructure X

13. January 22, 200213 Central Service Functions - continued Central Pro Rata SWCAP Service Function Only Only Both Controller’s Office Accounting X Claims Audits X Payroll X General Disbursements X Field Audits X Retirement Warrants X PPSD/SDD X County Cost Plan X State Treasurer Investments X Banking X Cash Management/Public Finance X

14. January 22, 200214 Central Service Functions - continued Central Pro Rata SWCAP Service Function Only Only Both State Personnel Board X Department of Personnel Administration X California Victims Compensation and Government Claims Board X Office of Administrative Law X California State Library X Health Benefits for Annuitants X Secretary—Health and Human Services X Secretary—Youth and Adult Correctional X Secretary—State and Consumer Services X Secretary—Business, Transportation, and Housing X Secretary—Resources X Bureau of State Audits X Department of Justice X State Legislature X

15. January 22, 200215 What is a Function? - continued Two functions unique in the Pro Rata or SWCAP plans are: –Department of Justice –Legislature

16. January 22, 200216 What is a Function? - continued Department of Justice – Not included in Pro Rata – Bills special funds directly for their legal services – Included in SWCAP to recover costs from federal funds

17. January 22, 200217 What is a Function? - continued Legislature –Included in Pro Rata –Not included in SWCAP –Costs are not allowed by the federal government

18. January 22, 200218 What is a Function? - continued CSA is responsible for: –Correct and accurate workload and expenditure data. –Providing this data to the Department of Finance.

19. January 22, 200219 What is a Function? - continued CSA verifies... – Workload and expenditure data agrees with support data. – Correct input of data by: State department Workload data –Totals, formulas, and all subsidiary schedules.

20. January 22, 200220 What is a Function? - continued CSA... –Explains differences (increases or decreases) more than 10%.

21. January 22, 200221 What is a Function? - continued Method of allocating central service costs to State agencies is identical in Pro Rata and SWCAP.

22. January 22, 200222 We hoped this helped. Please view our other presentations.