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27.5.09 MRVTAMPEREEN YLIOPISTO Hallinto 1 Marjo Rita Valtonen University of Tampere IASSIST/IFDO 2009 / B3 Tampere May 27 2009 From Life Cycle to Continuum assuring research use of records and archives
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 2. digitality of records and archives –enables nonstop access –questions custodial structures –requests proactive and continuum approach
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 3 c ontent nature of records records as primary sources frameworks of continuum proactive approach –AMS summary
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 4 motivation –recordkeeping fundamentals: to support civil rights to control public authorities to implement transparency in decision-making –the reletionships between research needs and appraisal criteria in selection of archival records –Archival Science (2007) 7, Archiving research data
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 5 nature of records authentic evidences of –business processes –legal rights and responsibilities –organisational activities & social realities selected building blocks of –organisational & social memory –cultural heritage contradictions
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 6 life cycle(s) - continuum creation capture maintain/use appraisal/selection preservation/destruction (re)use conception/appraisal creation capture maintain/use appraisal/selection preservation/destruction (re)use
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 7 records as primary sources user perspective –unique & versatile sources –laborous and time-consuming to use theoretical perspective –selection of ’the right’ records for future researh use recordkeeping perspective –creation of continuous usability
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 8 research sites National Archives - only 10-20% of all - selected material - over 30 years old + on-line finding aids + digitalisation of collections originating agencies + 100% of records + main part is public -limitations in use -legal, privacy, technical use of representative systems needs ’archival intelligence’ (Yakel et Torres 2003)
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 9 frameworks of continuum –holistic multidisciplinary knowledge –standardised recordkeeping and best practices (ISO RM Standard15489 -1 & 2) –administrative and standard requirements for technical solutions (for instance MoReq specifications) cleaver metadata –building a complete archival repository (OAIS)
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 10 proactive approach information and recordkeeping policy appraisal and preservation principles (100% -15% - 1%) metadata specifications –description principles and practices –clever metadata - ”create once, use many times” creation & sharing metadata between business systems, recordkeeping systems and archival systems interoperability metadata broker
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 11 Evans et al 2005
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 12 AMS a Finnish proactive rekordkeeping plan –required by Archives Act –guides the continuum life cycle of records –is based on analyses on functional processes –gives retention schedules for records
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 13 summary IT - description practises Web 2.0, Office 2.0 –tagging / folksonomy vs metadata / taxonomy –appraisal – ranking contents –content creator – access restrictions …”towards decentralised curation, radical user orientation, and broader contextualisation…” (Huvila 2008)
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 14 references Adams O’Neill, M. (2007)m Analyzing archives and finding facts: use and users of digital data records, Archival Science (2007), 7:21-36. Bailey, S. (2008), Managing the Crowd, rethinking records management for the web 2.0. world Corti, L. (2007), Re-using archived qualitative data – where, how, why? Archival Science (2007), 7:37-54. Evans, J., McKemmish, S. & Bhoday, K. (2005), Create Once, Use many Times: The Clever Use of Recordkeeping Metadata for Multiple Archival Purposes, Archival Science, vol 5, nr 1, 2005. 17-42. Huvila, I.(2008), Participatory archive: towards decentralised curation, radical user orientation, and broader contextualisation of records management, Archival Science (2008) 8: 15-36. McKemmish, S.,Piggot, M., Reed B. & Upward, F. (2005), Archives: Recordkeeping in Society. Sunqvist, A. (2009), Search Processes, User Behaviour and Archival Representational Systems,Mid Sweden University: Sundsvall. Upward, F. (2005), The records continuum, in Archives: Recordkeeping in society, eds McKemmish, Piggot, Reed & Upward.197-222. Yakel, E. & Torres, D. A. (2003), AI: Archival Intelligence and User Expertise, American Archivist, Vol 66, Nr 1, Spring/Summer 2003. 51-78.
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27.5.2009 MRVTAMPEREEN YLIOPISTO Hallinto 15 thank you / kiitos! Marjo.Valtonen@uta.fi
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