1. BAS RE-IMPLEMENTATION PROCESS
SCOA Roadshow
BAS , National Treasury | February/March 2013

2. AGENDA
Objective;
BAS Re-implementation process; and
Questions. 2

3. OBJECTIVE
Provide departments with an overview of the BAS Re-implementation processes.

4. RE-IMPLEMENTATION PROCESSES
New Database Creation:
BAS Team completed the setup of the new databases.

5. RE-IMPLEMENTATION PROCESSES
IT Infrastructure Configuration:
Departments’ IT section to set up BAS workstation access to SCOA V4 for System Controller in order to start capturing.

6. RE-IMPLEMENTATION PROCESSES
Integration and Interfaces:
Departments to inform other source systems of the changes to the BAS interface layout; Interfaces/Layout.
Testing with other source systems should be done on request before 1 April 2013.
Update PERSAL central tables (069, 052, 805, 806) – to be in place by 1 April 2013.
Departments don’t have to wait for 1 April 2013 to update Persal tables.

7. RE-IMPLEMENTATION PROCESSES
Static Data Capturing:
SYSCON to capture static data. The main tasks include:
Reinstate and/or capture the Standard Chart of Accounts for all segments.
Capture Security and Workflow i.e. user ids, groups and workflows.
Reinstate Transaction Processing Rules.
Continued ……………..

8. RE-IMPLEMENTATION PROCESSES
Capture Departmental Parameters.
Capture Telkom Register.
Capture Budget.
Capture Printers.

9. RE-IMPLEMENTATION PROCESSES
Entities:
LOGIS/IFMS Procurement Management Module (PMM) entities will be automatically created on BAS once payments are sent through;
Debtor entities will be converted once the debts are converted after the March 2013 force closure date;
Continued ……………..

10. RE-IMPLEMENTATION PROCESSES
Only BAS entities that have been used in the last 12 months will be converted programatically; and
PERSAL entities will be converted programmatically from PERSAL to BAS.

11. RE-IMPLEMENTATION PROCESSES
Debt Conversion:
The debt conversion will be done after the March 2013 force closure; and
Debts with a status of “Fully Paid”, “Bad” and debts with zero balances will not be converted to BAS V4.

12. RE-IMPLEMENTATION PROCESSES
Conversion of Balances:
Department will have to capture the conversion mappings on BAS;
The conversion will be done once the department has done their final audit closure for the 2012/2013 financial year; and
Balance Conversion sign-off will have to be sent to LOGIK Contact Centre ( ).

13. RE-IMPLEMENTATION PROCESSES
LOGIS:
All LOGIS commitments not finalised on BAS V3 will have to be re-committed on BAS V4 (only the balance outstanding on the commitment); and
All store numbers, LOGIS user id’s and LOGIS departmental parameters will remain the same and will have to be re-captured on BAS V4.

14. QUESTIONS ? 14