3. Purpose To give guiding instruction and preparation required for the administrative, teacher, and student experience utilizing the Performance Matters Assessment Platform for Paper-Based Administration.

4. Paper-Based Administration Preparation for Paper Based Testing Access Performance Matters (PM) ADMS Printing Pre-Gridded Diagnostics Answer Sheets Scanning Diagnostics Answers Sheets Access Scanview Review Scanview Activity Details PM Administrative Experience PM Teacher Experience Technical Resolutions and Resources

5. Preparation - Grades 3 and 4 FY2015 FALL DIAGNOSTICS NAMING CONVENTIONS

6. Preparation FALL Diagnostic Window October 6 – 31, 2014 FY2015 TESTING WINDOWS

7. PREPARATION FOR PAPER-BASED TESTING – GRADES 3 - 4

8. Preparation for Paper-Based Testing The following guiding instructions apply to the administration for the FSA Grades 3 and 4 Reading & Math Diagnostic Assessments – Printing Pre-Gridded Diagnostic Answer Sheets – Scanning Diagnostic Answer Sheets – Reviewing Scanview Activity

9. Hard-Copy Test Booklets – will be delivered to schools by TDC staff Copier Paper for Printing Student Scan Sheets – will be delivered to schools by TDC staff – schools are to use the paper provided (Husky Digital) to print the student pre-gridded scan sheets from the PM ADMS system. Note** Elementary Schools will be able to print student scan sheets on October 1, 2014. Preparation for Paper-Based Testing

10. ADMINISTRATOR/TEACHER ACCESS TO PERFORMANCE MATTERS (PM) ADMS

11. ACCESS TO PM ADMS District Portal – All District Employees MUST access via the Portal – Click on the PM ADMS tile OR Type in URL – adms.performancematters.com 2-Ways to Access PM ADMS using Google Chrome

12. Access – District Portal (All District Employees) Your Name Enter PM ADMS Click on the Performance Matters tile

13. Access - URL TYPE in the entire address: adms.performancematters.com

14. Type your District Username and Password Click Sign in Access – URL District Network Users

15. Type your Admin\District Username and Password Click Sign in Access – URL for Charter Schools (NON-District Network) Users

16. Your Name Access – ADMS Home Page

17. HOW TO PRINT PRE-GRIDDED STUDENT SCAN SHEETS

18. All Student Scan Sheets will need to be printed at least one day prior to testing Process may be centrally completed by an administration designee (Performance Matters School View Level access required for printing the Fall Diagnostics for the entire school) Note** All pre-grid answer sheets are available for print on October 1, 2014 (Elementary schools should secure all pre-grid answer sheets awaiting scanning) How to Print Pre-Gridded Student Scan Sheets

19. Sheets will be printed on plain paper using the Ricoh copiers Sequential slides detail the process for printing pre-grid answer sheets (Teachers will only see their students assigned by Course/Section/Period if they print their class) How to Print Pre-Gridded Student Scan Sheets

20. Printing Tips verify printer is fully loaded with paper verify that printer is clear of all smudges verify the printer drivers are loaded on the computer make sure Adobe is downloaded on the computer with the following settings – page setting must be set to none – auto rotate must be off How to Print Pre-Gridded Student Scan Sheets

21. Your Name Click on the Test Center Tab How to Print Pre-Gridded Student Scan Sheets

22. Your Name How to Print Pre-Grid Student Scan Sheets Select Your School from the Drop Down List

23. Your Name How to Print Pre-Grid Student Scan Sheets Select the District Diagnostic from the Assessment Category Drop Down List

24. Your Name Click Go How to Print Pre-Gridded Student Scan Sheets

25. Your Name Click on the Name of the Diagnostic Assessment How to Print Pre-Gridded Student Scan Sheets

26. A set of Icons will appear Your Name How to Print Pre-Gridded Student Scan Sheets

27. How to Print Pre-Gridded Student Scan Sheets (Icons Key)

28. Your Name Select the second Icon to Print the Pre-Gridded Student Scan Sheets How to Print Pre-Gridded Student Scan Sheets

29. Your Name Click Download Pre-Slugged PDF How to Print Pre-Gridded Student Scan Sheets

30. School Name Teacher Name Student Name A PDF file with all the Student Scan Sheets will open How to Print Pre-Gridded Student Scan Sheets

31. Your N Right Click with your mouse and Select Print to send all the sheets to the printer How to Print Pre-Gridded Student Scan Sheets

32. HOW TO PRINT A BLANK STUDENT SCAN SHEET

33. There are a number of reasons why you may need to print a Blank Student Scan Sheet – New Student day of testing – Student with a recent schedule change – Student damaged pre-printed scan sheet These steps will help you to a Blank Student Scan Sheet for one or more students How to Print a Blank Student Scan Sheet

34. Your Name Click on the Test Center Tab How to Print a Blank Student Scan Sheet

35. Your Name Select Your School from the Drop Down List How to Print a Blank Student Scan Sheet

36. Your Name Select the District Diagnostic from the Assessment Category Drop Down List How to Print a Blank Student Scan Sheet

37. Your Name Click Go How to Print a Blank Student Scan Sheet

38. Your Name Click on the Name of the Diagnostic Assessment How to Print a Blank Student Scan Sheet

39. A set of Icons will appear Your Name How to Print a Blank Student Scan Sheet

40. How to Print a Blank Student Scan Sheet (Icons Key)

41. Your Name Select the first Icon to Print a Blank Student Scan Sheet How to Print a Blank Student Scan Sheet

42. SAMPLE BLANK SCAN SHEET How to Print a Blank Student Scan Sheet

43. HOW TO PRE-PRINT STUDENT SCAN SHEETS FOR A SELECT GROUP OF STUDENTS

44. Student Scan Sheets can be printed by school, class, or individual student – Students with accommodations may not be able to test online – These students will need to take the test on paper with a pre-gridded student scan sheet Sheets will be printed on plain paper using the Ricoh copiers These steps will help you to print scan sheets for a select group of student How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

45. Your Name Click on the Test Center Tab How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

46. Your Name Select Your School from the Drop Down List How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

47. Your Name Select the District Diagnostic from the Assessment Category Drop Down List How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

48. Your Name Click Go How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

49. Your Name Click on the Name of the Diagnostic Assessment How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

50. A set of Icons will appear Your Name How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

51. Your Name The iFilters on the left-hand side can be used to pre-print scan sheets for a select group students How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

52. Your Name Under iFilters, Click on Teacher How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

53. How to Print Pre-Gridded Scan Sheets for a Select Group of Students Your Name List of Teacher’s Names Click on the Name of the Teacher and Click Save Filters A list of teachers’ names will appear

54. Your Name Under iFilters, Click on Course How to Print Pre-Gridded Scan Sheets for a Select Group of Students

55. Your Name List of Courses by Name Click on the Name of the Course and Click Save Filters How to Print Pre-Gridded Scan Sheets for a Select Group of Students A list of Courses will appear

56. Your Name Under iFilters, Click on Student How to Print Pre-Gridded Scan Sheets for a Select Group of Students

57. Your Name List of Student’s by Name Click on the Names of the Students Hold down the crtl key to select multiple students and Click Save Filters How to Print Pre-Gridded Scan Sheets for a Select Group of Students A list of students’ names will appear

58. A set of Icons will appear Your Name How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

59. How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students (Icons Key)

60. Your Name Select the Icon to Print the Select Group of Students Pre-Gridded Scan Sheets How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

61. Your Name Click Download Pre-Slugged PDF How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

62. School Name Teacher Name Student Name A PDF file with all the Student Scan Sheets will open How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

63. Your N Right Click with your mouse and Select Print to send all the sheets to the printer How to Print Pre-Gridded Student Scan Sheets for a Select Group of Students

64. HOW TO SEND COMPLETED STUDENT PRE- GRIDDED SCAN SHEETS TO PERFORMANCE MATTERS USING THE RICOH COPIERS

65. Student Pre-Gridded Scan Sheets are to be scanned to Performance Matters using the Ricoh Copier How to Scan Pre-Grid Student Scan Sheets

66. On the Ricoh Copier, Click the Scanner Button How to Scan Pre-Grid Student Scan Sheets

67. Under ‘Set original and specify destination’ select “folder” How to Scan Pre-Grid Student Scan Sheets

68. Under the FOLDER menu select “Performance Matters” How to Scan Pre-Grid Student Scan Sheets

69. Select “Send File Type / Name” How to Scan Pre-Grid Student Scan Sheets

70. Under the ‘Send File Type / Name’ menu select File Name How to Scan Pre-Grid Student Scan Sheets

71. Enter the file name using the following naming convention: ( XXXX__ ) where the Xs represent the school number follows by an underscore. In the example below 5054_ is the file name, press OK twice How to Scan Pre-Grid Student Scan Sheets

72. Click on the START button to send file How to Scan Pre-Grid Student Scan Sheets

73. HOW TO VIEW THE STATUS OF THE STUDENT SCAN SHEETS THAT HAVE BEEN SCANNED

74. access the Scanview software a web-based tool used to review and troubleshoot all scanned sheets summary report that details recent activity within your school by an entire test, a particular test, or a single student make sure there are no errors in the scan batch file How to View the status of the student scan sheets that have been scanned

75. Errors may include – No Student ID Student did not bubble in some or all of Student ID number – Page is Blank Failed Processing Scan sheets were scanned upside down – All errors must be corrected in Scanview before the window closes How to View the status of the student scan sheets that have been scanned

76. Scanview Access - URL TYPE in the entire address: scanview.performancematters.com

77. Type your District Username and Password Click Sign in Scanview Access – URL District Network Users

78. Type your Admin\District Username and Password Click Sign in Scanview Access – URL for Charter Schools (NON-District Network) Users

79. Scanview Home Page Each School will have a similar landing page

80. How to View the status of the student scan sheets that have been scanned All scan batches will appear in a list by date and time

81. To view on a single scan batch, Click on the scan batch link How to View the status of the student scan sheets that have been scanned

82. You can quickly identify the scan batch files that may have errors by clicking the box next to “Show only problem sheets” to show all scan batches that need to be corrected How to View the status of the student scan sheets that have been scanned

83. “FailedProcessing” means the sheets were scanned in upside down Rescan the sheets to correct the error

84. How to View the status of the student scan sheets that have been scanned “false b” means that the sheet did not include a Student ID number Click on the blue number in the first column to correct the student ID number

85. How to View the status of the student scan sheets that have been scanned Click on the blue number to the left to CORRECT the missing information There are two errors in this scan batch as noted with the red and blue boxes below

86. How to View the status of the student scan sheets that have been scanned Student answers as interpreted by the computer are in blue

87. Make sure all errors are corrected before the test window closes How to View the status of the student scan sheets that have been scanned

88. PM Administrative Experience Access Enter PM ADMS Click on the Performance Matters tile Your Name

89. Select Pending Student Item Analysis PM Administrative Experience How to Access Pending Reports

90. Your Name Select your School from the Drop Down List PM Administrative Experience How to Access Pending Reports

91. Your Name Select a Teacher from the Drop Down List PM Administrative Experience How to Access Pending Reports Admin School

92. Your Name Select a Class from the Drop Down List PM Administrative Experience How to Access Pending Reports Admin School Teacher Name

93. PM Administrative Experience How to Access Pending Reports Sample School

94. PM Teacher Experience - Access Enter PM ADMS Click on the Performance Matters tile Your Name

95. PM Access – Teacher Experience Test Center Location to manage all Diagnostics Assessments SharePoint Access with Resources/Quick Guides

96. PM Teacher Experience - Script SAMPLE Teacher Script

97. Your Name Select Pending Student Item Analysis PM Teacher Experience How to Access Pending Reports

98. Your Name Select a Class from the Drop Down List PM Teacher Experience How to Access Pending Reports Teacher School Teacher Name

99. PM Teacher Experience How to Access Pending Reports Sample School

100. Resources Technical Resources Click for Search

101. Resource Links Vodcast Resources Performance Matters OLA Students Explanation and Navigation Video Performance Matters Test Center for Teachers Navigation and Test Administration Performance Matters Navigation in the ADMS Platform Performance Matters iFilters Drill Through Within Reports Performance Matters Export to Print, Microsoft Excel, and CVS in ADMS Performance Matters Report Explanation and Interpretation (BaseBall Card – BBCard) Performance Matters Report Explanation and Interpretation (Item Analysis) Performance Matters Report Explanation and Interpretation (Scores by Test) Performance Matters Report Explanation and Interpretation (Student Item Analysis) SharePoint Resources Performance Matters Training Material Document Library Initial Performance Matters/Unify Access Reference Guide Access Guide for Initial Log-in Instructions for Administering the Performance Matters Online Diagnostics OLA Checklist Key Points Utilizing Laptops for Diagnostics Quick Reference Document Roles and Responsibilities Checklist Preparing the Optimal Testing Environment

102. Administration and Procedures Dr. Carla P. Kendall Senella E. Johnson, Ed.S. 561.969.5822 (O) 561.969.5824 (O) 561.644.2938 (C) Technical Resources