1. Paul Mundy www.mamud.com Microsoft Excel Tips and tricks

2. Paul Mundy www.mamud.com Microsoft Excel Equations and formulas Ranges Absolute and relative addresses Reorder information Format cells Repeat headings on printouts Transpose data Charts Paul Mundy, www.mamud.comwww.mamud.com

3. Paul Mundy www.mamud.com Calculate equations Equations begin with = =99/11 gives 9 =B2/C2 gives 9 =B2+C2 gives 110 =B2-C2 gives 88 =B2*C2 gives 1089

4. Paul Mundy www.mamud.com Calculate sums and averages Enter equation here Cell B5: =sum(b2:b4) gives 8099 Useful functions:  =sum()  =average()  =count() Range of cells: B2 to B4 = B2:B4

5. Paul Mundy www.mamud.com Named ranges To name a range, select the cell(s), then Insert > Name > Define Use range names in equations Example  C2 (=15) is named price  C3 (=200) is named quantity  Cell C4: =price*quantity gives 3000

6. Paul Mundy www.mamud.com Use ranges in calculations Cells B2 to B4 are named production Cell B5: =sum(production) gives 8099

7. Paul Mundy www.mamud.com Relative cell addresses Create a formula in cell B5: =sum(B2:B4) Copy the formula to cell C5. It changes automatically to =sum(C2:C4) The addresses C2 and C4 are relative cell addresses

8. Paul Mundy www.mamud.com Relative cell addresses Cell C2: =B2/C7 gives $3.33 Copying the formula to cell C3 gives =B3/C8 But C8 = 0, so C3 gives an error This is because the formula uses relative addresses

9. Paul Mundy www.mamud.com Absolute cell addresses Use an absolute address instead, like this: $C$7 Absolute addresses are fixed. They can be moved or copied, and will not change

10. Paul Mundy www.mamud.com Absolute, relative and mixed addresses Relative address: C7 Absolute address: $C$7 Mixed addresses:  $C7 (column absolute, row relative)  C$7 (column relative, row absolute) To toggle through relative, absolute and mixed addresses, select the address and press F4

11. Paul Mundy www.mamud.com Reorder data Select the data to sort Data > Sort > Select the field(s) to sort on Click OK

12. Paul Mundy www.mamud.com Format cells Cells formatted as Date Format > Cells > Number > Date

13. Paul Mundy www.mamud.com Format cells Cells formatted as Date Format > Cells > Number > Date Custom formatting Format > Cells > Number > Custom: d mmm yyyy = 1 Jan 2004 dd mmmm = 01 January

14. Paul Mundy www.mamud.com Format cells =WEEKDAY() function, formatted as ddd

15. Paul Mundy www.mamud.com Text alignment Text aligned right Aligned to top Wrapped within cell

16. Paul Mundy www.mamud.com Repeat headings on printouts File > Page Setup > Sheet > Rows to repeat at top Select rows to repeat

17. Paul Mundy www.mamud.com Transpose data To replace columns with rows Select the whole table Edit > Copy Click in an empty cell Edit > Paste Special > Transpose > OK

18. Paul Mundy www.mamud.com Charts Select data Insert > Chart Select type of chart Format chart as needed