1. Aspen Practical Scheduling Concepts SCH01 Patty White

2. Build Timeline 1.Curriculum planning and context setup 2.Prepare for course requests 3.Student course selection, teacher recommendations, and request data entry 123 OctSepNovDecJanFebMarAprMayJunJulAug Sep School year context District courses School courses Next school assignments Secondary schools

3. District Course Catalog 2009 - 20102010 - 2011 00100 00101 00102 00103 00100 00101 00102 00103 School Course Catalog 2009 - 20102010 - 2011 00100 00101 00103 00100 00101 00102 00103 Copy  00104 add

4. Student Course Requests

5. Student Chef Course 30 open seats 200 requests = 15% requests satisfied

6. Versatile and Efficient Course Requesting Course Request Packages Multi-Add Requests

7. More Course Requesting Options Teacher Course Recommendations Online Course Requesting

8. Alternate Course Requests Direct Alternates Course Request: 00402 British Literature Alternate Course 1: 00414 Humanites Alternate Course 2: 00543 Creative Writing General Alternates Course Request: 00593 World Mythology Is Alternate Course? Global Alternates Course: Alternate: 00913 Reading for College 00923 Art of Reading

9. Build Timeline 1.Curriculum planning 2.Prepare for course requests 3.Student course selection, teacher recommendations, and request data entry 4.Course tallies 5.Department decisions 6.Prepare to build 123 OctSepNovDecJanFebMar AprMayJunJulAug 4-6 Sep 210 requests 25 seats/section = 9 sections

10. 12341234 S1 S2 A Schedule Attributes

11. 12341234 S1 S2 AB

12. 1 2 3 4 5 6 ABCDEFGABCDEFG S1 S2

13. Q3 Q4 Q1 Q2 ABCDEFGABCDEFG 1 2 3 4 5 6

14. Schedule Patterns

15. 1 2 3 4 5 6 ABCDEFGABCDEFG

16. … T1T2T3 Schedule Terms Full Year S1S2 Q1Q2Q3Q4 X1X2X3X4X5 Cover Terms1 Base Terms1 1 2 1 3 1 4 1 5

17. T2 and T3 Schedule Terms T1 and …T3 T1 and T2 Cover multiple base terms Define non-contiguous terms Cover Terms2 Base Terms3 2 3 2 3

18. Schedule Rotation 123456 AA1A2A3A4A5A6 BB1B2B3B4B5B6 CC1C2C3C4C5C6 DD1D2D3D4D5D6 EE1E2E3E4E5E6 FF1F2F3F4F5F6 GG1G2G3G4G5G6 1234567 AA1G1F2E3D4C5B6 BB1A2G2F3E4D5C6 CC1B2A3G3F4E5D6 DD1C2B3A4G4F5E6 EE1D2C3B4A5G5F6 FF1E2D3C4B5A6G6

19. Schedule Expression 123456 AA1A2A3A4A5A6 BB1B2B3B4B5B6 CC1C2C3C4C5C6 DD1D2D3D4D5D6 EE1E2E3E4E5E6 FF1F2F3F4F5F6 GG1G2G3G4G5G6 Day First 1,3,5(C) Period First C(1,3,5)

20. Multiple Scenarios Build Version 1 Global Student Course Requests Build Version 4Build Version 2Build Version 3 Shared Attributes Courses Staff Students Time Courses Staff Students Time Courses Staff Students Time Courses Staff Students Time

21. Student Grouping Aspen offers the ability to attach the following to student or section: House Team Platoon School House Team Section Type Platoon

22. Static Grouping Course 100 100-001 Red Team 100-002 Blue Team 100-003 Yellow Team 100-004 Green Team Student: Sally Jones is on Red Team.

23. Dynamic Grouping Course 100 100-001 Red Team 100-002 Blue Team 100-003 Yellow Team 100-004 Green Team Student: Roger Anderson requested Course 100.

24. Include in Scheduling Staff Students Courses Rooms

25. Schedule Rules Room Reservations X

26. Student with Student Teacher Common Planning Time Student Avoid Student X

27. Build Timeline 1.Curriculum planning 2.Prepare for course requests 3.Student course selection, teacher recommendations, and request data entry 4.Course tallies 5.Department decisions 6.Prepare to build 7.Build the schedule 8.Commit the schedule 9.Address conflicts 123 OctSepNovDecJanFebMarApr MayJunJulAug 7-84-6 Sep 9

28. Schedule Build Process Studies and duties Rotate the schedule Commit the schedule Build Evaluate Done? Adjust Inputs No Finalize Resolve Conflicts Yes Validate Run the Build Load Section balance Dropped requests Teacher utilization Room utilization Schedule balance Conflicts Create New Scenario (optional)

29. Thank you. pwhite@x2dev.com