1. SAPS TMS - ICDM Project
Project Status
April 2013
April 2013

2. ICDMS (Integrated Case Docket Management System)
Project Background
This project focuses on the rewrite of the current CAS system into a comprehensive and effective Case Management Solution for the South African Police Service including the eDocket (Fast Tracked Case Registration and administration services) functionality as defined and requested by SAPS TMS Senior Management.
There are two specific business area’s that have been defined within this project,
Administer Case
Investigate Case.
The business modeling of the Administer Case component of this project is currently well underway.
April 2013

3. 5 Specific Sub-Projects within the Greater ICDM Project
April 2013

4. ICDM Sub-Project Status
CAS – still deployed nationally and will remain until ICDMS is nationally deployed and all resources trained. (Longer Term) 1
ICDMS – Business Analysis phase of the project is progressing slowly hampered by resource issues. BS tender is awarded. 79 stations deployed in Gauteng and other Provinces respectively. TMS currently planning further rollout. 2 3
Docket Scanning – Project is progressing well. Already deployed in over 900 police stations / sites and almost 3 million documents have been scanned to date. Further rollout ongoing in Provincial TMS responsibility. 4
e-Docket – is available to all the stations that have the network infrastructure and the equipments 5
CAS WEB (Modernization) – Project is completed. The entire CAS has been converted and is available nationally. HATS product available for other business areas.
April 2013

5. Project Scope as approved in PID
April 2013

6. April 2013

7. IJS Stakeholders External Stakeholders Services Internal Stakeholders
ICDMS Integration Strategy
IJS Stakeholders
External Stakeholders
NPA
DOJ
DSD
DCS
Other
SITA Int
Interpol
APP
Integrated Case Docket Management
System
IJS System Integration Bus
Integration
Point
DHA
WSRR,MDM, BAM, Messaging & Rules Engine
ACSA
Services
SAPS System Integration Bus
Vodacom
GEMC3
FAS
CAS
CRIM
CIR
PCEM
FRS DM
PERSAL/SAP
FSL/CRC
SARS
Internal Stakeholders
April 2013

8. Timeline: Release Schedule
Investigation Case Docket Management System (eDocket)
Timeline: Release Schedule
March 2013 Q1
February 2013 Q4
In full Production
October 2012 Q3
Release 5
Enhanced eStatement (including electronic Signature) – 75%
Adjudication - 20%
ID number verification – 90%
Dashboard R3
Release 4
Booking cases out to the NPA and DoJ – 82 %
ICDMS - CIR (Vehicle Circulation) – 65%
Enhanced Case Registration -Enquiry Docket Registration
Indexing of Part A & B Case Documents – 35%
Task management – Enhanced Electronic Investigation Diary – 80%
CAS - EFRS (Fire Arm Circulation)
Inquest View/Update
Inquest – PDF View
Release 3
Enhanced Case Registration - Inquest Docket Registration
Case Transfer
System Administration (IPC)
Dashboard R2
August 2012 Q2
Release 2
Enhanced Case Registration – FIC
Update Case Details
eStatement
PDF View of Docket
Allocation and assignment of cases
Record and Maintain Property
Property eForms
FIC eForm
Transfer of scanned case documents
Indexing of Part C document s for scanning
April 2012 Q1
Release 1
e-Docket Backbone

9. Timeline: Release Schedule 2013/14
Enhanced eStatement (including electronic Signature)
Adjudication
ID number verification
Dashboard R3
Investigation Case Docket Management System (eDocket)
August 2013
November 2013
January 2014
April 2014
Release 7
Integration: CRIM
Fast Track Dockets
Integration: PCEM
Integration: NPIS
Release 8
Assignment of Dockets : (Task Teams)
Recovery of Property
Release 9
Feedback Service: Complainants
Administration Console
Integration: FSL Admin
Linking of Cases Q2 Q3 Q4 Q1
Release 6
Adjudication Release 2
Operation and Strategic separation of criminal statistics (Part of current RFQ Extension)
Additional Complainants : FIC
Persal Number Lookup
Additional Adress Description
Management of Comments
Forensic Procedures Amendment Act
March 2013
Timeline: Release Schedule 2013/14

10. List of stations to be /implemented during 2011/12
(GP 20 stations),2012/13 and 2013/14) :
April 2013

11. ICDMS Pilot Stations (20 – Gauteng) 2011/12
20 stations implemented in 2011/12
1. Alberton, 2. Katlehong, 3. Jeppe, 4. Kagiso, 5. Alexandra, 6. Bramely, 7. Tsakane, 8. Honeydew, 9. Randburg, 10. Krugersdorp, 11. Benoni, 12. Brakpan, 13. Cullinan, 14. Brooklyn, 15. Garsfontein, 16. Lyttelton, 17. Pretoria Central, 18. Pretoria North, 19. Sunnyside
20. Wierdabrug
At all of these police stations and associated detective offices resources have been trained and Cases have been registered at each.
Provincial TMS is monitoring progress and re-visiting stations for support purposes
April 2013

12. ICDMS 2012/2013 Rollout Plan (40 Planned)
Stations from TMS Provincial for rollout is as follows:- (59 in Total)
KZN                       Chatsworth, Marianhill, Durban, Point, Empangeni, Escourt, Howick, Kwadukuza, Ladysmith, Margate, PMB, Pinetown, Hillcrest, Kwadabeka, Plessieslaer & Nongoma
Northern Cape    Galishewe, Kakamas, Grobelaarshoop & Upington
North West         Rustenburg, Klerksdorp, Brits, Potchefstroom, Mafekeng, Jouberton, Mmabatho, Hartbeesfontein & Phokeng
Mpumalanga      Nelspruit, Pienaar, kabokweni, Barbeton, Kwa Mhlanga, Siyabuswa, Mhluzi, Secunda & Ermelo
Eastern Cape       Mount Road, Cradock, Graaf Reinet, Mount Ayliff, Aliwal North & Motherwell
Gauteng               Roodepoort, Moroka, JHB Central, Booysens & Vanderbijlpark
Free State            Parkweg & Bayswater
Limpopo               Pienaars River & Naboonspruit
Six (6) Additional Stations have been completed to date, Roodepoort, Potchefstroom, Hartbeesfontein, Cradock, Graaf Reinette & Mount Ayliff.

13. THANK YOU
April 2013