1. Sharpdesk Overview
Desktop
Composer
Search
Imaging

2. Desktop Document Management Software
What is Sharpdesk?
Desktop Document Management Software
Used in conjunction with “Send to Desktop” from your Sharp copier/printer/scanner
Enables you to manage scanned and text files
View
Organize
Annotate
Edit
Combine
Distribute
Output
Retrieve
Easy to use

3. Sharpdesk: Desktop Elements
Output
Edit (OCR)
Compose
Store
Input
View

4. Sharpdesk: Desktop
Combine (Access via drag & drop, file menu, tool bar, context menu)
Combined file has Colorful Sailboats file on top and retains dragged file name
Drag Colorful Sailboats file on top of Flowers file

5. Sharpdesk: Desktop
Split (Access through file menu, tool bar, context menu)
Select first page of desired new set, use context menu, tool bar or file menu to split
New file name will be that of the file being split appended with the included page numbers from the original file

6. Sharpdesk: Desktop Rotate Images 90 degree increments
Access through Edit menu or right mouse click

7. Sharpdesk: Desktop Folder Shortcuts
Create shortcut access to MS Explorer or Network Neighborhood folders through File menu
New folder shortcuts added here for more convenient drag-and-drop and document viewing

8. Sharpdesk: OCR New improved OCR engine
Better word recognition accuracy
Improved format retention
Benefits:
Reduce time to correct OCR’ed files
Repurpose documents more easily
More accurate full text image searches

9. Sharpdesk: Search
It’s never been easier to find documents! View thumbnails of retrieved files for faster ID.

10. Sharpdesk: Search Overview Limitations
42 different text and image file formats supported
Must index before retrieving files
Can schedule automatic index updates
OCRs and indexes image files, including PDFs
Tightly integrated within Sharpdesk
Search results presented in summary or thumbnail view
Reports number of word “hits” per document
Found documents can be opened, modified, printed, re-filed, etc
Limitations
Index and search local disk drives and mapped network folders

11. Sharpdesk: Search What is Indexing?
Provides quickest and most accurate search results
Web search engines use indexing to keep track of web site contents
Search wizard guides you through indexing steps
Sharpdesk index file describes properties and contents of included documents
Index size
Varies depending on size of originals (est % of original files)
Potentially larger with many:
Short documents
Databases
Compressed files (e.g. ZIP)
Documents with much numeric data

12. Sharpdesk: Composer Merge different types of documents for: Printing
Storing
Distributing
Composer Window with Active Document
Merge documents for clean printing and storage
Easy to retrieve as single file
Distribute within Sharpdesk user community
A Sharp Digital Imager is more than an output device (copy and print).
They are also “ImageSEND” devices, with the ability to distribute documents electronically.
Source Document List
Composition Work Area

13. Sharpdesk: Composer Integration with Sharpdesk Desktop
Begin by dragging and dropping file onto Composer

14. Sharpdesk: Composer Integration with Sharpdesk Desktop (continued)
Tool bar will change to reflect active window (Sharpdesk or Composer)
Desktop Work Area
Adjustable window
Folder View
Can expand to full Sharpdesk window
Reference Pane
Composer Work Area

15. Sharpdesk: Composer Integration with Sharpdesk Desktop (continued)
Drag and drop files from desktop to Composer where they can be reordered
Can close reference pane for more Composer workspace
Original file # of pages and creation date
Composer Work Area

16. Sharpdesk: Composer Page Set-Up: Header Footers, Page #s
Opaque border of white space generated by original document, laid over page image based on user specified indents
Margins greater than original document clip or cover text in margin area
Margins smaller than original document retain original margins
Page numbers apply to all pages (even if user chooses not to display them on a given page)

17. Sharpdesk Summary Time-saving, easy-to-use document handling software
For further questions about Sharpdesk:
Use on-line help
Check Sharpdesk user manual (PDF file)
Contact your Sharp dealer