1. INSTRUCTION MANUAL NVS CCE Automation Software 2012
NAVODAYA VIDYALAYA SAMITI, NEW DELHI
NVS CCE Automation Software 2012
INSTRUCTION MANUAL
Prepared & Designed by Shri.Jiji Mathew C, O.S, JNV Udupi
Cell : ,
Web:

2. Preface
CBSE has introduced CCE in Class VI to X from the year There are a number of records of evaluation to be maintained by the teacher and it has been found that record making manually is a herculean task.
So I have tried to make a simple programme in Microsoft Excel by which the record making can be automated. I am humbly submitting this software to my Parent Department, Navodaya Vidyalaya Samiti.
On this occasion I would like to thank Shri. T.C.S Naidu, Joint Commissioner, NVS, New Delhi, Shri. G Arumugam, Asst. Commissioner(Acad), Shri. K.V Suresh, Principal, JNV Udupi and Smt. Rosemol T.J, Vice Principal, JNV Udupi for the advice, help and motivation extended for the successful completion of the programme “NVS CCE automation software 2012”
Jiji Mathew C
Continuous and Comprehensive Evaluation
MENU

3. Acknowledgement Continuous and Comprehensive Evaluation MENU
NVS CCE Automation Software 2012 is a simple program in Microsoft Excel prepared for the automation of record maintanence of CCE at the Vidyalaya level. It was presented in the conference of Assistant Commissioners (Acad) held at NLI Renga Reddy on chaired by Shri. T.C.S Naidu, Joint Commissioner (Acad). In the discussions that ensued, it was decided by the NVS, to implement the software in 6 JNVs (W.Godavari, E.Godavari, Renga Reddy, Bangalore ®, Udupi & Chickmagalor) as a pilot project during the academic year And if the result of evaluation in the above JNVs are found to be successful, it will be implemented in the Hyderabad Region during the academic year , following which it will be implemented in all the JNVs across India. As per the decision, the software has been provided to the selected JNVs for implementation & evaluation. All suggestions, advice, errors & omissions found etc are welcomed for the improvement of the programme. We belive : “WORK IS WORSHIP” Jiji Mathew C
Continuous and Comprehensive Evaluation
MENU

4. General Instructions Continuous and Comprehensive Evaluation MENU
Don’t try to crack the program, since it has a lot of macros, formulae, links from hidden sheets, rows & columns
Don’t delete/add any col. Or row in any sheet.
Don’t change the names of the sheets, rows & columns
It has formatted for legal paper to be printed on laser printers.
The Report Card can be printed in legal size on both sides
Grade points should be given whole numbers like 5,4,3,2,1.
Wherever drop down menu is provided, selection must be done from the drop down menu only.
Basic data (Names of the Classes, Teachers etc) should be filled in the Home Page & Student Profile page only.
Doubts if any may be cleared from the instruction manual only for trying to repair yourself may lead to complications.
Suggestions, advice, errors & omissions if found, may be ed or communicated through the guest column of my web site.
Jiji Mathew C
Continuous and Comprehensive Evaluation
MENU

5. The Main Objectives of the Program :
To reduce the redundancy of data entry – profile of students, marks, grades, descriptive indicators etc are to be entered min 3 times in Report Book, Result Register, Observation sheet, which can be avoided.
To get maximum arithmetical accuracy in the calculation of Grades, Marks etc.
To make the documents presentable with suitable formats.
To avoid wastage of stationary:
As per the existing system each student’s records have to be maintained in 47 pages. ie 47 * 40 students = 1880 pages per class
1880 * 10 classes= pages per JNV
But using this programme:
280 pages per class * 10 = 2800 pages only required for a JNV which will save almost 16000/- per JNV.
If this is implemented in 500 JNV * 16000/- = 80 lac. rupees can be saved on stationary in addition to the savings in man power.
Continuous and Comprehensive Evaluation
MENU

6. Processor : PIV or above
System Requirement :
Processor : PIV or above
Ram : 512 MB or above
HDD : 1 GB free space or above
Software : Office 2007 or above
Printer : Laser printer preferably.
IMPORTANT:
Always, when ever you are starting the program, enable the macro, so that it will take the user to the first page ie “HOME” sheet where from the user can move to any sheet through the hyper link given. And you can use the arrow key ð from any sheet to come back to HOME.
Continuous and Comprehensive Evaluation
MENU

7. IMPORTANT:
Always, when ever you are starting the program, enable the macro, so that it will take the user to the first page ie “HOME” sheet where from the user can move to any sheet through the hyper link given.
Continuous and Comprehensive Evaluation
MENU

8. FLOW CHART OF THE PROGRAMME
Scholastic areas
Results
Continuous and Comprehensive Evaluation
Co-scholastic areas
MENU

9. HELP MENU Continuous and Comprehensive Evaluation
What ?, Where ?, When ? & How ? to enter data –
sheet wise - help can be taken from the following links :
HOME
CCE MARKS
PAGE INDEX
CCE GRADES
INDEX
2(A) 1 TO 10
REPORT BOOK
2(B) WE
RESULT REGISTER
2(C) V & PA
Continuous and Comprehensive Evaluation
STUDENT GRAPH
2(D) 1 TO 4
SUBJECT GRAPH
3(A)CO-SCHOLASTIC
STUDENT PROFILE
3(B) HPE
MARK LIST
INDICATORS
Jiji Mathew C

10. HOME
User entries required : Name of JNV, Session & Div, Region, Names of Class Teacher & other teachers, Subject names etc.
NOTE
In the “HOME” sheet the name of the JNV, Session, Class, Region, & Names of Teachers etc should be entered.
Continuous and Comprehensive Evaluation

11. Continuous and Comprehensive Evaluation
In the Home page Enter the name of JNV, Session, Class & Section, Region, Class Teacher, Other Teachers, Subject Names etc in the space provided for the same
Continuous and Comprehensive Evaluation

12. STUDENT PROFILE
User entries required : Affiliation No, Address of the JNV, Add ,Alpha code, Name of the student, Admn No, House, DOB, Father, Mother, Address, Attendance, Height, Weight, Vision, Hygiene etc.
NOTE
In the “Student Profile” sheet Affiliation No, Address of the JNV, Add and the details of students like Alpha code, Name of the student, Admn No, House, DOB, Father, Mother, Add, Attendance, Height, Weight, Vision, Hygiene etc must be entered.
It is very important to note that the basic data is going to all the sheets from here. Any correction in the data should be done in this sheet only.
Continuous and Comprehensive Evaluation

13. In the Student Profile sheet, Affiliation No, Address of the JNV, Add and the details of students like Alpha code, Name of the student, Admn No, House, DOB, Father, Mother, Add, Attendance, Height, Weight, Vision, Hygiene etc should be entered in the cells provided for the same.
Continuous and Comprehensive Evaluation

14. Scholastic area (Part 1):
MARK LIST
User entries required : Marks of FA1( A1,A2,A3, A4,A5, EX), FA2 ( A1,A2,A3, A4,A5, EX), SA1( Exam marks), FA3( A1,A2,A3, A4,A5, EX), SA2( Exam marks) & MAX. MARKS OF ALL EXAMS
NOTE
Scholastic area (Part 1):
Here the marks of FA1, FA2, SA1, FA3, FA4 & SA2 will be dealt with.
Sheet “MARK LIST” will be used for mark entry in the programme.
Name of the student, Admn no., name of subject etc will be filled automatically.
In this sheet, teacher has to enter only marks of assignments and written exams, calculations will be done by the programme. No other cell should be disturbed.
Max. marks of all the exams & assignments should be entered in the first row, since all calculations are done on the basis of max. marks only.
Continuous and Comprehensive Evaluation

15. Scholastic area (Part 1):
Option for 5 assignments are given, but when there are only 4 assignments one col. may be kept blank.
All marks will be converted to % (ie to 100) by formulae for standardization and weightage.
If there is a mistake in date entry, it should be re typed or copied and pasted, Don’t Cut and Paste.
Result analysis in all formats will be calculated for each exam in the last page of FA1, FA2 …
It will be automatically transferred to CCE Marks, CCE Grade, Report book & Result register.
Continuous and Comprehensive Evaluation

16. Continuous and Comprehensive Evaluation
Enter only in the marks col.

17. Continuous and Comprehensive Evaluation
Second part is Co scholastic Areas which is divided as follows :
Continuous and Comprehensive Evaluation
It will be different for VI to VIII, there will be 10 items under Life skills.

18. 2(A)1-SA TO 2(A)10-DS=10 Sheets
NOTE
2(A)1-SA TO 2(A)10-DS=10 Sheets
User entries required : Grade point of 5 descriptive indicators and its selector by putting “X” mark
Co-scholastic skills will start with Life Skills :
Part 2(A) :
There are 10 skills to be evaluated starting from Self Awareness to Dealing with stress.
It is incorporated in 10 different sheets in the programme.
Each skills have 5 descriptors with max 5 grade points.
Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5.
Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col.
Continuous and Comprehensive Evaluation

19. Grade point should be in whole numbers like 5,4,3,2,1
Total grade point of the 5 descriptors will be totaled and average will be calculated by the programme.
Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register.
Out of 5 descriptive indicators only 3 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms.
By putting “X” in the next column of descriptive indicators, 3 best indicators can be selected.
The above methodology can be adopted for 10 skills of Life skills in the next 10 sheets.
Continuous and Comprehensive Evaluation

20. Continuous and Comprehensive Evaluation
Co-scholastic skills will start with Life Skills : Part 2(A) :
Continuous and Comprehensive Evaluation
Select the indicators by putting X marks in these col.
Enter only the grade points.

21. 2(B) WE Co-scholastic skills Work Education: Part 2(B) :
NOTE
2(B) WE
User entries required : Grade point of 10 descriptive indicators and its selector by putting “X” mark and name of the selected 5 indicators.
Co-scholastic skills Work Education: Part 2(B) :
It is incorporated in 1 sheet in the programme.
It has 10 descriptors with max 5 grade points.
Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5.
Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col.
Grade point should be whole numbers like 5,4,3,2,1
Total grade point of the 10 descriptors will be totaled and average will be calculated by the programme.
Continuous and Comprehensive Evaluation

22. Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register.
Out of 10 descriptive indicators, only 5 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms.
By putting “X” in the next col of descriptive indicators, 5 best indicators can be selected. The name of 5 selected indicators are similar to A5, B4, D3 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘AK’ to ‘AO’ .
Continuous and Comprehensive Evaluation

23. Enter only the grade points.
Continuous and Comprehensive Evaluation
Enter the name of the Selected indicators here like A5, B4, C5 … etc in these col. AK to AO
Enter only the grade points.
Co-scholastic skills Work Education: Part 2(B) :

24. 2(C) V & PA Co-scholastic skills Visual & Performing Arts: Part 2(C) :
NOTE
2(C) V & PA
User entries required : Grade point of 20 descriptive indicators and its selector by putting “X” mark and name of the selected 5 indicators.
Co-scholastic skills Visual & Performing Arts:
Part 2(C) :
It is incorporated in 1 sheet in the programme.
It has 20 descriptors with max 5 grade points.
Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5.
Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col.
Grade point should be in whole numbers like 5,4,3,2,1
Total grade point of the 20 descriptors will be totaled and average will be calculated by the programme.
Continuous and Comprehensive Evaluation

25. Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register.
Out of 20 descriptive indicators only 5 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms.
By putting “X” in the next col of descriptive indicators, 5 best indicators can be selected. The name of selected 5 indicators are similar to A5, N4, S3 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘BO’ to ‘BS’ .
Continuous and Comprehensive Evaluation

26. Enter only the grade points.
Continuous and Comprehensive Evaluation
Enter the name of the Selected indicators here like A5, B4, C5 … etc in these col. BO TO BS
Enter only the grade points.
Co-scholastic skills Visual & Performing Arts: Part 2(C) :

27. 2(D) 1 Teachers to 2(D)3 S.PROG
NOTE
2(D) 1 Teachers to 2(D)3 S.PROG
User entries required : Grade point of 10 descriptive indicators and its selector by putting “X” mark and name of the selected 4 indicators.
Co-scholastic skills : Attitude & Values: Part 2(D) :
It is incorporated in 4 sheets in the programme.
There are 4 sub heads ie Attitude towards Teachers, School Mates, School programmes & Value systems
In the first 3 sub heads there are 10 descriptors each with max 5 grade points.
Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5.
Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col.
Continuous and Comprehensive Evaluation

28. Grade point should be whole numbers like 5,4,3,2,1
Total grade point of the 10 descriptors will be totaled and average will be calculated by the programme
Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register.
Out of 10 descriptive indicators only 4 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms.
By putting “X” in the next col of descriptive indicators, 4 best indicators can be selected. The name of selected 4 indicators are similar to A5, C4, J3 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘AK’ to ‘AN’ .
Continuous and Comprehensive Evaluation

29. Continuous and Comprehensive Evaluation
Enter only the grade points.
Co-scholastic skills : Attitude & Values: Part 2(D) :

30. Co-scholastic skills : Attitude & Values: Part 2(D) :
Continuous and Comprehensive Evaluation
Enter the name of the Selected indicators here like A5, B4, C5 … etc in these col. AK TO AN
Co-scholastic skills : Attitude & Values: Part 2(D) :

31. 2(D) 4 VALUES Co-scholastic skills : Attitude & Values:
NOTE
2(D) 4 VALUES
User entries required : Grade point of 40 descriptive indicators and its selector by putting “X” mark and name of the selected 4 indicators.
Co-scholastic skills : Attitude & Values:
Part 2(D) : Towards Values
There 4 sub heads ie Attitude towards Teachers, School Mates, School programmes & Value systems
In last sub heads there are 40 descriptors each with max 5 grade points.
Each descriptor has 5 descriptive indicators according to the grade points from 1 to 5.
Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col.
Continuous and Comprehensive Evaluation

32. Grade point should be whole numbers like 5,4,3,2,1
Total grade point of the 40 descriptors will be totaled and average will be calculated by the programme
Grade according to the average grade point will be allotted to the student which will be printed in the Report book and Result register.
Out of 40 descriptive indicators only 4 best descriptive indicators have to be selected for Report book and Result register as per CBSE norms.
By putting “X” in the next col of descriptive indicators, 4 best indicators can be selected. The name of selected 4 indicators are similar to A5, Q4, AH5 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘DW’ to ‘DZ’ .
Continuous and Comprehensive Evaluation

33. Continuous and Comprehensive Evaluation
Enter the name of the Selected indicators here like A5, B4, C5 … etc in these col. DW TO DZ
Enter only the grade points.
Co-scholastic skills : Attitude & Values: Part 2(D) : Towards Values

34. 3(A) CO SCHO Co-scholastic Activities Part 3(A) :
NOTE
3(A) CO SCHO
User entries required : Select 2 activities by putting “X”. Grade point of 20 descriptive indicators and its selector by putting “X” mark and name of the selected 10 indicators.
Co-scholastic Activities Part 3(A) :
Select any 2 form 4 activities
There are 4 activities ie 1. Literary and creative Skills 2. Scientific Skills 3. Information and Communication Technology (ICT) 4. Organizational and leadership skills (Clubs)
Out of 4 activities 2 should be selected by putting “X” mark in the col. D to G, then the columns of selected activity will be enabled (in white colour) for entering the grade pt.
Each activities are having 10 descriptors and they are having 5 descriptive indicators each according to the grade points from 1 to 5.
Continuous and Comprehensive Evaluation

35. Continuous and Comprehensive Evaluation
Teacher has to allot only the grade point as per the assessment of the student from 5 to 1 in the sheet, descriptive indicator corresponding to the grade point will be filled automatically in the next col.
Grade point should be whole numbers like 5,4,3,2,1
Total grade point of the 10 descriptors will be totaled and average will be calculated by the programme .
Grade according to the average grade point will be allotted to the student and which will be printed in the Report book and Result register.
Out of 10 descriptive indicators only 5 best descriptive indicators each from 2 activities have to be selected for Report book and Result register as per CBSE norms.
By putting “X” in the next col of descriptive indicators, 10 best indicators 5 each from 2 activities can be selected. The name of selected 10 indicators are similar to A5, Q4, AH5 etc (it is the combination of the letter given in the row heading in the row no.6 + the Grade pt.) should be given in the col ‘EJ’ to ‘ES’ .
Continuous and Comprehensive Evaluation

36. Continuous and Comprehensive Evaluation
Select any 2 activities by putting “X” mark in the col D to G
Enter the name of the Selected indicators here like A5, B4, C5 … etc in these col. EJ TO ES
Enter only the grade points.
Co-scholastic Activities Part 3(A) : Select any 2 form 4 activities

37. NOTE
3(B) HPE
User entries required : Select 2 from the drop down menu. Select the appropriate descriptive indicators from the drop down menu for 10 descriptors. Give marks out of 50.
Co-scholastic Activities Part 3(B) : Health & Physical Education. Select any 2 form 8 activities
There are 4 activities ie 1. Sports/Indegenous Sports 2. NCC/NSS 3. Scouting and Guiding 4.Swimming 5. Gymnastics 6. yoga 7. First Aid 8. Gardening/Shramdaan
Out of 8 activities 2 should be selected from the drop down menu, after which the columns of selected activity will be enabled (in white colour)
Each activity has 5 descriptors. In this sheet only the descriptive indicators should be selected from the drop down menu. No grade pt is required to be entered.
Continuous and Comprehensive Evaluation

38. Teacher has to select the descriptive indicator from the drop down menu and give the marks out of 50 in the sheet,
It will be converted to out of 5 and grade will be given by the programme which will be taken to the Report Book and Result register.
All the five descriptive indicators selected from the drop down menu will be taken to Report book and Result register as per CBSE norms automatically.
Continuous and Comprehensive Evaluation

39. Continuous and Comprehensive Evaluation
Select any 2 activities from the drop down menu
Select descriptive indicators from the drop down menu
Co-scholastic Activities Part 3(B) : Health & Physical Education.

40. PAGE INDEX Continuous and Comprehensive Evaluation
NOTE
PAGE INDEX
User entries required : nil
It is meant to be kept as an index page for the book printed for one class
Continuous and Comprehensive Evaluation

41. INDEX Continuous and Comprehensive Evaluation
NOTE
INDEX
User entries required : Nil
It can be used for selecting a particular student Report Book / Result register, Hyperlink used.
Continuous and Comprehensive Evaluation

42. REPORT BOOK Continuous and Comprehensive Evaluation
User entries required : Nil
It is the output file where the report book of 50 students will be prepared. It can be printed in white legal size card and distributed to the students with signature of Principal, Vice Principal & Class teacher.
NOTE
Continuous and Comprehensive Evaluation

43. Continuous and Comprehensive Evaluation

44. RESULT REGISTER Continuous and Comprehensive Evaluation
User entries required : Nil
It is the output file where the result register of 50 students will be prepared. It can be printed in legal size paper and can be made into a register .
NOTE
Continuous and Comprehensive Evaluation

45. STUDENT GRAPH Continuous and Comprehensive Evaluation
User entries required : SL NO.
It is the out put file where the result analysis of a student in different subjects and Total for the entire academic year can be obtained in graphical representation. For selecting the student, Sl No. in the Eng subject can be changed.
NOTE
Continuous and Comprehensive Evaluation

46. SUBJECT GRAPH Continuous and Comprehensive Evaluation
NOTE
SUBJECT GRAPH
User entries required : Nil
It is the out put file where the result analysis of a subject for the entire academic year can be obtained in graphical representation.
Continuous and Comprehensive Evaluation

47. CCE MARKS Continuous and Comprehensive Evaluation
NOTE
CCE MARKS
User entries required : Nil
It is an internal file for transferring the data to Result Register and Report book. Print out is not required.
Continuous and Comprehensive Evaluation

48. CCE GRADES Continuous and Comprehensive Evaluation
NOTE
CCE GRADES
User entries required : Nil
It is an internal file for transferring the data to Result Register and Report book. Print out is not required.
Continuous and Comprehensive Evaluation

49. INDICATORS Continuous and Comprehensive Evaluation
User entries required : Nil
In this sheet indicators of Health & Physical Education are given , which will come as drop down menu in 3(B) HPE. If any additions/ corrections of indicators are required, same can be done in this sheet.
NOTE
Continuous and Comprehensive Evaluation

50. Jiji Mathew c, Office Supdt., JNV Udupi
Continuous and Comprehensive Evaluation
Jiji Mathew c, Office Supdt., JNV Udupi