1. Implementing the New Race Ethnicity Standards in Virginia Implementing the New Race Ethnicity Standards in Virginia Virginia Department of Education Office of Educational Information Management 2009 Webinars

2. Agenda BackgroundBackground Review New StandardsReview New Standards –Retention Reporting to DOEReporting to DOE Reporting to USEDReporting to USED Resources for ImplementationResources for Implementation Group DiscussionGroup Discussion

3. Background Final Guidance Released 10/19/2007Final Guidance Released 10/19/2007 1997 Office of Management and Budget Revisions (10/30/1997)1997 Office of Management and Budget Revisions (10/30/1997) 2000 U.S. Census collection method2000 U.S. Census collection method USED was the last federal agency to adopt the new standardsUSED was the last federal agency to adopt the new standards

4. Background Current Racial/Ethnic CategoriesCurrent Racial/Ethnic Categories –American Indian/Alaska Native –Asian –Black or African American, not of Hispanic origin –Hispanic –White, not of Hispanic origin –Native Hawaiian/Other Pacific Islander –Unspecified or Unknown (not a federal category) An individual reported in ONE categoryAn individual reported in ONE category

5. Race/Ethnicity Data are… Collect on:Collect on: –The Student Record Collection –The Special Education Child Count –The State Assessments –Discipline, Crime and Violence –The Instructional Personnel Collection –Maybe more… Reported on:Reported on: –All federal reports, including AYP

6. The New Standards The New Standards

7. Identification Individuals may select more than one raceIndividuals may select more than one race –6.8 million people in 2000 Self or Parent-identification encouragedSelf or Parent-identification encouraged –Observer id required if no self id Re-identification strongly encouragedRe-identification strongly encouraged Required 2-part questionRequired 2-part question

8. Identification Issues “Race Unknown” not allowed for K-12“Race Unknown” not allowed for K-12 –Observer identification mandatory –Who is the observer? –Distance education issues –Re-identification (strongly encouraged) Timing Burden on school divisions

9. The Guidance How educational institutions will collect and maintain racial and ethnic data from students and staffHow educational institutions will collect and maintain racial and ethnic data from students and staff How educational institutions will aggregate racial and ethnic data when reporting to USEDHow educational institutions will aggregate racial and ethnic data when reporting to USED

10. The Guidance How data on multiple races will be reported and aggregated under NCLBHow data on multiple races will be reported and aggregated under NCLB The implementation scheduleThe implementation schedule Required for 2010-11 school yearRequired for 2010-11 school year –September 30, 2010 Fall Membership

11. The 2-part Question Please answer both questions 1 and 2. 1.Are you Hispanic or Latino? (choose only one) No, not Hispanic or Latino Yes, Hispanic or Latino 2.What is your race? (choose one or more) American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White

12. Retention 34 CFR 74.53 and 80.4234 CFR 74.53 and 80.42 “Retain three years of financial, programmatic records, supporting documents…These would include records on racial and/or ethnic data and the individual responses.”“Retain three years of financial, programmatic records, supporting documents…These would include records on racial and/or ethnic data and the individual responses.”

13. Reporting to the Virginia Department of Education Reporting to the Virginia Department of Education

14. Virginia’s New Codes Reported as 2 different elementsReported as 2 different elements Question 1: Are You Hispanic or Latino?Question 1: Are You Hispanic or Latino? –Y for Yes; N for No Question 2: What is your race?Question 2: What is your race? –A number between 1-32 that corresponds to the race or combination of races chosen by the student/parent

15. Virginia’s New Codes HispanicRace One Race American Indian/Alaska Native Y / N01 Asian Y / N02 Black or African American Y / N03 White Y / N05 Native Hawaiian/Other Pacific Islander Y / N06

16. Virginia’s New Codes HispanicRace Combination of Two Races American Indian/Alaska Native and Asian Y / N07 American Indian/Alaska Native and Black or African American Y / N08 American Indian/Alaska Native and White Y / N09 American Indian/Alaska Native and Native Hawaiian Y / N10 Asian and Black or African American Y / N11 Asian and White Y / N12 Asian and Native Hawaiian Y / N13 Black or African American and White Y / N14 Black or African American and Native Hawaiian Y / N15 Native Hawaiian and White Y / N16

17. Virginia’s New Codes HispanicRace Combination of Three Races American Indian/Alaska Native, Asian and Black or African American Y / N17 American Indian/Alaska Native, Asian and White Y / N18 American Indian/Alaska Native, Asian and Native Hawaiian Y / N19 Asian, Black or African American and White Y / N20 Asian, Black or African American and Native Hawaiian Y / N21 Black or African American, White and Native Hawaiian Y / N22 Black or African American, Native Hawaiian and American Indian/Alaska Native Y / N23 White, Black or African American and American Indian/Alaska Native Y / N24 White, Native Hawaiian and American Indian/Alaska Native Y / N25 White, Native Hawaiian and Asian Y / N26

18. Virginia’s New Codes HispanicRace Combination of Four Races American Indian/Alaska Native, Asian, Black or African American and White Y / N27 Asian, Black or African American, White and Native Hawaiian Y / N28 Black or African American, White, Native Hawaiian and American Indian/Alaska Native Y / N29 White, Native Hawaiian, American Indian/Alaska Native and Asian Y / N30 Native Hawaiian, American Indian/Alaska Native, Asian and Black or African American Y / N31 Combination of Five Races American Indian/Alaska Native, Asian, Black or African American, White and Native Hawaiian Y / N32

19. Virginia’s Implementation Schedule Data for the 2010-11 School YearData for the 2010-11 School Year –Fall Student Record Collection (Fall Membership) –Fall Testing –December 1, 2010 Child Count –2010-11 Discipline, Crime, and Violence Report –Impacts 2011 AYP Can you think of more?

20. Reporting to the US Department of Education Reporting to the US Department of Education

21. The Reporting Categories For reporting to USED, states and others will use these aggregate categoriesFor reporting to USED, states and others will use these aggregate categories –Hispanic/Latino of any race –American Indian or Alaska Native –Asian –Black or African American –Native Hawaiian or Other Pacific Islander –White –Two or more races

22. Federal Reporting Issues Loss of Trend dataLoss of Trend data AYP categories may not changeAYP categories may not change If Hispanic, race select is requiredIf Hispanic, race select is required –Why selected if only Hispanic will be reported Information systems must changeInformation systems must change –Major changes in data collections at VDOE –Assessment system and EIMS must be changed –SISs may require changes for data entry/storage

23. Resources Resources

24. NCES Guidance National Forum on Education Statistics, Race/Ethnicity Data Implementation Task Force. (2008). Managing an Identity Crisis: Forum Guide to Implementing New Federal Race and Ethnicity Categories (NFES 2008-802).National Forum on Education Statistics, Race/Ethnicity Data Implementation Task Force. (2008). Managing an Identity Crisis: Forum Guide to Implementing New Federal Race and Ethnicity Categories (NFES 2008-802). http://nces.ed.gov/pubs2008/2008802.pdfhttp://nces.ed.gov/pubs2008/2008802.pdf

25. Questions Bethann CanadaBethann Canada –Director Susan WilliamsSusan Williams Jean GrayJean Gray Shannon LacyShannon Lacy Vickie McCraryVickie McCrary Cathy ZachmeyerCathy Zachmeyer Phone: 786-3112 (4) Offices: 22 nd Floor Email: ResultsHelp Website: DOE Home Page  Data & Reports  Data Collections  Student Record Collection 

26. Discussion….

27. The Issues (Oregon & Texas) Unfair to other ethnicitiesUnfair to other ethnicities –Hispanic is the only ethnicity in the question Observer Identification is unworkable Observer Identification is unworkable Hispanic trumps all racesHispanic trumps all races –Is it the most important? Despite more options to self identify, some choose not toDespite more options to self identify, some choose not to –New standards cannot accommodate

28. Scenarios I am African American and HispanicI am African American and Hispanic –Q1: Y (Yes for Hispanic or Latino) –Q2: 3 (Black or African American) –Federal Reporting: Hispanic of any race I am African American and WhiteI am African American and White –Q1: N (No for Hispanic) –Q2: 14 (Black or African American and White) –Federal Reporting: Two or more races

29. Scenarios My mother is Hispanic, my father is ChineseMy mother is Hispanic, my father is Chinese –Q1: Y (Yes for Hispanic) –Q2: 2 (Asian) –Federal Reporting: Hispanic of any race My family is EgyptianMy family is Egyptian –Q1: N (No for Hispanic) –Q2: ??? –Federal Reporting: ???

30. Scenario My parents are whiteMy parents are white –Q1: Y (Yes for Hispanic) –Q2: 7 (American Indian/Alaska Native and Asian) –Federal Reporting: Hispanic of any race Is this correct?Is this correct? –Yes, if this is how the student characterizes himself