1. UC Open Access Policy and UC Publication Management System Adrian Petrisor and Mitchell Brown October 16, 2014 Council on Research Computing and Libraries, UC Irvine

2. UC Open Access Policy – adopted July 24, 2013 The policy adopted by the Academic Senate reserves rights for the faculty to make their articles freely available to the public in an open access repository. It does this by granting a copyright license to the University that survives regardless of any later agreements authors may make with publishers.

3. UC Open Access Policy Overview assist University of California in disseminating and archiving faculty articles policy covers publications after July 2013 policy does not in any way prescribe or limit the venue of publication

4. UC Open Access Policy - Specifics provide an electronic copy of faculty’s final version of the article to the University of California provide link if article freely available in another repository or as open- access publication options: waive/embargo, but still may deposit article for archival purposes

5. A waiver opts out of the policy completely for a particular article. The author’s rights are then limited to what is allowed by the publication agreement she or he signs with the publisher. An embargo delays public access to an article in eScholarship until a chosen time period has elapsed after the article’s publication. The author retains rights but choses to execute them later. Waiver/Embargo

6. UC Open Access Policy – Phase I  Fall 2013- Fall 2014 Faculty submit author post-print at time of publication Self-submission to eScholarship of research articles October 2013 - The University of California has notified nearly 200 publishers about the Open Access Policy adopted by UC faculty. 200 publishers

7. UCI eScholarship Submissions 2012Q44,303 2013Q14,546 Q24,769 Q34,991 Q45,173 2014Q15,391 Q25,544 ongoing (as of September 29, 2014) 8,416 UCI Associated Publications

8. Recent Articles added to eScholarship – UC OA Policy Phase I

9. UC Open Access Policy – Phase II  Starting Nov-Dec, 2014 Publications Management System goes live at UCI, UCSF and UCLA http://qa-oapolicy.universityofcalifornia.edu/

10. UC Open Access Policy – Future steps Nov 1, 2014: Faculty deposit implemented for remaining UC campuses, contingent on Senate reviews June 2015: Publications Management System implemented for remaining UC campuses, contingent on Senate reviews & funding

11. Publication Management System released on UC Irvine campus by end of 2014 alerts faculty of publications authored by them and found in various online sources fast and easy way to process list of publications h-Index, altmetrics, article citations synchronizes list of publications with myData

12. Variety of Data Sources -- Pending

13. Workflow Overview HR data ScopusScopus Submit Publication Management System etc Harvest eScholarship PubMed WoS Sync myData

14. Easy to Understand Interface

15. Fast Process for Claiming Publications

16. Upload Publication to eScholarship…

17. … and deposit it

18. Assessing which publications can be submitted to eScholarship Identifying future open access publishing opportunities Licensing and copyright issues Use of the Publication Management System UCI Libraries Can Assist You With:

19. The UC Open Access Policy / UC Irvine Team Contact us at: publications-help@uci.edupublications-help@uci.edu Thank you!