1. L1 TRA Transition Training HITRA Transition and Communication Pack 4
Hazard Identification and Task Risk Assessment (HITRA)
L1 TRA Transition Training HITRA Transition and Communication Pack 4

2. Objectives Reasons for changing the Risk Assessment process
New Control of Work requirements
Basic HITRA requirements
How to use the new forms:
Level 1 TRA (replaces the back of the permit)
L1 & L2 TRA Database
What Good May Look Like (WGLL)

3. Alaska Region: Why Change Now?
To align BPXA Risk Assessment Processes with Upstream practice.
HITRA is a mindset of how we will conduct risk assessments and is the way we do business
Systematic (repeatable and reproducible); common language (uses Task Risk Assessment Table (TRAT))
This is how e-CoW documents Risk Assessments; e-CoW will be simpler, include better options, and one technique covering all tasks;
L1 & L2 TRA for all permitted work
Once a L1 or L2 TRA has been created it may be utilized again for the same or similar task
Option for low risk (routine) work based on a risk assessed procedure, approved annually
Used for Non-permitted work
Risk Assessment is a primary focus area for BPXA.
CoW incidents are still high as a result of inadequate risk assessment
HITRA is a step change from Decision Point. Just like JTPCs, task risks are compared against a standard, Alaska’s TRAT. This informs the level of risk assessment required (L1 or L2 TRA), that is systematic and in control.
With HITRA in place, we are ready to pursue Safe Isolation & Reinstatement of equipment and Plant (SIRP).
With these tools in place, e-CoW will be a systematic paperless environment to allow us to use the new common language we are using in CoW Planning, Risk Assessment, and Isolations. Along the way, Roles and Responsibilities will be updated as we continue the journey.

4. HITRA Transition and Communication Packs
BPXA HITRA Transition and Communication Packs
In support of transition from current risk assessment practices to HITRA or Hazard Identification Task Risk Assessment.
To supplement the OE HITRA Training.
These HITRA Transition and Communication Packs include:
Sources of Energy (SoE)
Jobs, Tasks, and Task Steps
Hazards, Consequences, Controls
HITRA Transition Summary
Today we will cover

5. We hope to achieve this by…
Discussing the importance of using Sources of Energy (SoE) to Identify and Mitigate Hazards
Please note… the use of SoE is a HITRA expectation
Demonstrating how to complete a L1 Task Risk Assessment Form (L1 TRA)
Explaining your role in the process
Understand how the HITRA process works as a stand alone and/or in conjunction with a permit
Full explanations of the terminology will be provided as we go through the course.
SoE is nothing new, but is it now systematically used BPXA risk assessments??

6. Training Delivery…
BPXA is moving from using Decision Point Risk Assessment process for our L1 TRA & L2 TRA to the BP Group Hazard Identification Task Risk Assessment (HITRA) Process.
Operation teams (IA’s) will be required to attend the OE HITRA 1 day Course.
Currently there are multiple HITRA 1 day courses being scheduled throughout 2014 and beyond which will be delivered by the OE Team. Final details & location will be worked through and agreed by site leadership.
Personnel who initiate permits (Performing Authorities/PA’s), consisting of BP Maintenance Techs and Contractor Leads will be required to attend the 8 hour Performing Authority (PA) Course delivered by OE or OE approved BP trainers.
Currently there are multiple PA Courses being scheduled throughout and beyond. Final details & location will be worked through and agreed by site leadership.
In the interim, this training is all that is required for transitioning from current RA process to HITRA for all CoW Roles.
Full explanations of the terminology will be provided as we go through the course.
SoE is nothing new, but is it now systematically used BPXA risk assessments??

7. (Experience) X (Knowledge) X (Lessons) X (Re-verification) = ?
Why Change?
To align BPXA Risk Assessment Processes as per the current HITRA requirements.
Risk Assessment is a primary focus area for BPXA to help reduce incidents related to CoW.
The L1 TRA or L2 TRA will form the primary communication foundation of the task, hazards and what must be done to control them to every person involved (including affected workforce not directly involved in the task).
All workforce personnel will use the BP HITRA process.
Contractors should utilize BP HITRA as their risk assessment process when conducting jobs on BP controlled sites.
Once a L1 TRA or L2 TRA has been created it may be utilized again for the same or similar task as long as it is reviewed, verified and re-authorized with all necessary changes (edits, additions) are incorporated into it.
L1 TRA and L2 TRA databases created for utilization
L1 TRA forms could be utilized in document or pdf format
(Experience) X (Knowledge) X (Lessons) X (Re-verification) = ?
Once a good quality RA is created for tasks… we don’t have to reinvent the wheel… although we shall >>> review, re-verify, re-authorize, re-issue, and re-accept

8. L1 & L2 TRA Database

9. New and Revisited CoW Terms
HITRA Hazard Identification and Task Risk Assessment. A systematic method of analyzing individual tasks to identify all energy sources and resulting hazards and identify suitable controls.
Hazard Anything that has the potential to result in undesired events such as injury, illness or damage.
Control Precautionary measure taken to affect a consequence to be less severe, eliminated or occur less often.
Job Tasks Individual steps required to complete a job for an overall project.
Task Steps The sequential activities required to complete a Job Task.
Task Risk Assessments (TRA) Risk assessment of the individual task step and the associated hazards.

10. New and Revisited CoW Terms
Task Risk Assessment Table (TRAT) BPXA document that describes typical high, medium, low tasks
including the minimum requirements for risk assessment
permits and supplementary certificates required
required approvals levels
Level 1 Task Risk Assessment (L1 TRA) Is a systematic method of risk assessment with no risk scores that identifies hazards using energy sources to identify suitable control measures required to perform the task safely.
Level 2 Task Risk Assessment (L2 TRA) Is a systematic semi-quantitative risk assessment method used for higher risk tasks to identify hazards using energy sources to identify suitable control measures required to perform the task safely. Approvals are based on actual risk scores that correlate to residual risk based on the HITRA risk matrix.

11. Current L1RA Form (Back Page of Permit)
Explain that the decision was made by a team from the slope to stick with the current permits and to just cross out the current L1RA section and replace it with the new stand-alone L1 TRA with signature page. The benefit of this is that the Risk Assessment can be used over again for jobs that last more than one day (as long as the scope of work has not changed)

12. Current Signature Page for workers

13. Current Non-Permitted L1RA Form
These will no longer be used for Non-permitted work L1RA

14. L1 TRA Changes - Hazard Terminology
Risk Assessments begin with using the 10 Sources of Energy (SoE)
There are three “types” of hazards you should concentrate on:
Task Hazards
Jobsite hazards
Process Hazards
Task hazards are hazards associated with the task to be done.
Jobsite hazards are those additional hazards that are visible to us during the site visit and may effect the task execution.
Process hazards are hazards that are not directly visible but are currently contained within the pipework / equipment around the task jobsite which if released could be a risk to those working at the jobsite and/or the environment.
In the past we have only looked at hazards associated with doing the Task, we now need to focus on Jobsite and Process hazards as well.

15. BPXA HITRA Star Combined SoE & HoC (detachable sheet)
Mention that with the new system we now have 10 SoE’s with the addition of Body Mechanics and Noise. Also touch on the fact that when doing a Risk Assessment it is best to start with L1 of the Hierarchy of Controls in addressing what controls will work best to mitigate any hazards.

16. Hierarchy of Controls (HoC) (included w/ detachable sheet)
Mention that with the new system we now have 10 SoE’s with the addition of Body Mechanics and Noise. Also touch on the fact that when doing a Risk Assessment it is best to start with L1 of the Hierarchy of Controls in addressing what controls will work best to mitigate any hazards.

17. L1 TRA Form - SoE Prompt Sheet (detachable sheet)
Mention that this list is not all inclusive and serves as a prompt/aid to help them when they are doing their Risk Assessments.
The hazards identified should then be documented in more specifics (i.e. arc flash from welding machine when…..)

18. Job > Task > Task Steps
JOB – This is what would be on the Work Order Description
For example:
Overhaul Crude Oil Pump P C
TASKS – This is what would go into the Permit Task Description
For example:
Install Blinds on Crude Oil Pump P C
TASK STEPS – The sequential activities required to complete
a JOB TASK.
For example:
Tasks Steps guidelines
Prepare for the task
Execute the task (often more than one task step)
Complete the task
*** Remember the Task Steps are developed for the Risk Assessment and that is the place they are documented. This allows the risk assessors to clarify and communicate in which task step (of the overall task) identified hazards could potentially be encountered and match (controls are prescribed in these individual task steps also… to mitigate each hazard.
Verify Isolation and Zero Energy. Prepare for task.
Unbolt flanges and install suction and discharge blinds

19. L1 TRA Form - Breakdown
There are six columns that will need to be filled out on this form:
Task Steps – This is where you will list the Steps required to complete the Job Task (work).
SoE – This is where you will identify the sources of energy that are identified as hazards.
Hazard Types – This is where you will list the hazard types identified related to the Task being performed, the Jobsite where the task is being performed, and/or the Process that is deemed a credible hazard.
Hazards – This is where you will describe what the hazard is for each hazard type. Hazards are what can go wrong while performing the task step such as injury, illness or damage.
Consequence – This is where you will describe the harm and damage that could result from a hazard. For example how bad can I get; such as a broken leg, x gallons loss of oil to the tundra, fire and damage to a module/compressor.

20. L1 TRA Form – Breakdown (cont.)
Controls – This is where you will describe the control(s) used to mitigate each hazard and who is accountable to execute the control.
When selecting controls it is an expectation that the Hierarchy of Controls (HoC) be used.
Preventative (L1 – L3) controls shall be considered first… before Protective (L4 – L6) type controls are considered.
Controls tell us what we are going to do to stop the bad thing from happening.
Preventative
Protective
L1 – Elimination
L4 – Isolation
L2 – Substitution
L5 – Administrative
L3 – Engineering
L6 – PPE
Speaker’s responsibility to discuss why we use HoC, including the WIFMs, benefits, requirements. It will also be of benefit to discuss the human nature to and tendency to head straight for PPE.
Also… what constitutes PPE that is not standard.

21. Example of Completed L1 TRA

22. Example of L1 TRA - Continuation Page
A good opportunity to also identify any chemical SoE that would result in fire or explosion >>> and mention same control for gas testing as previously mentioned in task step 1.

23. L1 TRA Form - Signature Page
Russell Wilson / Russell Wilson
Offensive Team Inc.
Marshawn Lynch
Marshawn Lynch
Defensive Team Inc.
Richard Sherman
Richard Sherman
Mention that a new signature page will need to be done each day that the work is going on, cannot use the signature page from previous day.
Artic Waste Removal Inc.
Wiley E. Fox
Wiley E. Fox

24. L1 TRA Changes – Help Coaching Sessions
CoW Coaches available to conduct fit-for-purpose sessions on:
Sources of Energy (SoE)
Task Steps
Hierarchy of Control
Hazards, Consequences, Controls
More…