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New CIO Training 2012-2013 Phase III: Verification Errors and Uploading Data to Level 1
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Module Data Needed in Level 1 For Our First Submission First Data Submission Due Date: 10/31/2011 Modules: Demographics (a.k.a. Student Lite) : All student records Enrollment (a.k.a. Entry/Exit) : All student records Program Fact (a.k.a. Program Services) : All program services, except CTE BEDS Day Snapshot Records : BEDS Day Snapshot Records (all classified students who were enrolled on BEDS Day and receiving SE services) Assessment: August 2012 Regents Assessments
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Uploading (L1-Data Prep) Rules: Run ALL verifications errors FIRST before starting to upload data (Reports/Demographics/Run Verification Errors) Correct ALL Verification errors before starting to upload After verification errors have been corrected, upload modules in this order: 1. Demographics 2. Enroll. 3. All Program Service Categories (check all option) 4. All Assessment Categories (check all option) 5. BEDS Day Snapshot
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Import Error & Verification Error Review Import Errors: Module-specific errors. When importing demographic files, you get demographic-only import errors. Clear import errors immediately before continuing. Verification Errors: After all files (demo, enroll, PS, BEDS Snapshot, and Assessment) and all import errors have been cleared – run your verification errors. These errors are more sophisticated and are not module-specific (For example: verification errors look at enrollment records, and identify an error in Demographics)
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How to Run All Verification Errors First Without Uploading Run verification errors for ALL modules and correct these errors before uploading: 1. Go to “Reports” 2. Choose your module (i.e. Demographics, Enroll, etc.) 3. Click the button “Run Verification Errors” 4. When ALL verification errors have been corrected, you can begin to upload (L1-Data Prep)
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Demographics (L1-Data Prep Screen)
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Enrollment (L1-Data Prep Screen)
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Program Fact (L1-Data Prep Screen)
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Assessment (L1-Data Prep Screen)
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BEDS Snapshot (L1-Data Prep Screen)
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Contacts/Cheat Sheets: Please see our “Level 0: Importing/Manually Entering/Uploading/Errors - Cheat Sheets” section on our Resources/Announcements/Downloads page for Cheat Sheets covering how to upload data: http://portal.neric.org/sites/services/DW/Pages/Downloa ds.aspx http://portal.neric.org/sites/services/DW/Pages/Downloa ds.aspx Please email all questions to: DWHelp@neric.orgDWHelp@neric.org Or call our Data Warehouse Hotline at: 518-862-5409
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