1. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Just-In-Time Performance Evaluation Workshop

2. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Course Goal At the end of this session, you will have an awareness of how to prepare to conduct an evaluation, tools to help you successfully conduct evaluation meetings, and how to fairly assess and rate your employee’s performance and behavior.

3. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Course Objectives Properly prepare to evaluate your employee’s performance Evaluate your employee's performance in a fair and equitable manner Setup and conduct a non-threatening evaluation meeting with your employee

4. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 1. Mutually Develop Performance Plan 2. Monitor & Document Performance 3. Provide Coaching & Development 4. Evaluate Performance 5. Recognize and Reward Performance Performance Management Process

5. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Evaluation Process Flow

6. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Preparing for the Evaluation Employee Performance File Job Description Changes that Impact Performance Employee Self-Assessment

7. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Pre-Evaluation Meeting The pre-evaluation meeting is a critical step that helps align the supervisor and employee, build trust, and establish solid communications.

8. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Ratings

9. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Fails to Meet Expectations Performance or behavior is unsatisfactory Employee given time to improve Coaching and Counseling sessions are documented Employee and Management Services consulted Performance Improvement Plan implemented if appropriate

10. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Needs Improvement Still needs improvement to fully meet expectations Coaching and counseling sessions documented

11. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Meets Expectations Performance and behavior fully meets expectations

12. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Exceeds Expectations Performance and behavior exceeds the established standard Performance and behavior is documented

13. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Exemplary Performance or behavior serves as a model for others Performance and behavior to support score is documented

14. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Comments

15. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Section 2 Part 1 – Goals for the Year Ahead Aligns employees work with department or unit goals Encourages and strengthens good performance

16. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 S.M.A.R.T. Goals

17. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Section 2 Part 2 – Professional Development Knowledge and skills to advance professionally Supports employee’s career development

18. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Section 2 Part 3 – Areas for Improvement Behavior or performance does not meet expectation Required if overall score is 4.55 or lower

19. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Evaluation Meeting Schedule the meeting Plan what you’re going to say Choose a quiet private location Print copy of the evaluation for the employee Start on a positive note Close the meeting on a positive note

20. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Employee Signature Indicates that the evaluation has been discussed with employee Employee can add comments about the evaluation Electronic evaluation accessed at https://evaluation.nmsu.edu https://evaluation.nmsu.edu Electronic evaluations that have not been signed will not be viewable online after evaluation period ends

21. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Questions

22. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Evaluation Help Employee & Management Services HR Service Center http://hr.nmsu.edu/employee- relations/http://hr.nmsu.edu/employee- relations/ 575-646-2449 Fax 575-646-4556 hrhelp@nmsu.edu 575-646-8000 Fax 575-646-2806

23. Center for Learning & Professional Development Just-In-Time Performance Evaluation Workshop v1.4 2/11/14 Additional Resources Evaluation Forms Frequently Asked Questions Center for Learning and Professional Development http://hr.nmsu.edu/employee- relations/performance- management/evaluations/http://hr.nmsu.edu/employee- relations/performance- management/evaluations/ http://training.nmsu.edu/