1. Strategic planning: Could it be useful? Hilde Colenbrander, cIRcle Coordinator, UBC Library March 14, 2012

2. Vancouver, British Columbia http://www.flickr.com/photos/ecstaticist/4446775637 /

3. Koerner Library, UBC http://www.flickr.com/photos/maciupelis/843912450/

4. 40,000 items circle.ubc.ca 40,000 items circle.ubc.ca

5. 56,000+ students Full Time/Part Time, all categories Two campuses 10,100 faculty 9,400 staff UBC people

6. 325 FTE library staff 86 librarians 33 management & professional staff 167 support staff 39 students UBC library people

7. March 2007 0.5 FTE coordinator/0.25 FTE programmer analyst June 2007 40 volunteers for IR implementation team March 2008 1.0 FTE coordinator (continuing) July 2008 1.0 FTE assistant (continuing) cIRcle staffing

8. April 2009 Atmire contract (continuing) October 2009 0.5 FTE Olympics project librarian (18 months) February 2011 0.5 FTE workflows project assistant (6 months) July 2011 1.0 FTE librarian (continuing) cIRcle staffing

9. Dec 2011 Assistant’s position upgraded Ongoing Project collaborations with liaison librarians, and with staff in technical services and other units cIRcle staffing

10. cIRcle staff Hilde Colenbrander, cIRcle Coordinator Tara Stephens, cIRcle Librarian ubc-circle@interchange.ubc.ca https://circle.ubc.ca Julia Thompson, cIRcle Library Specialist

12. http://strategicplan.ubc.ca/the-plan/research-excellence/

14. One-day retreat on February 2 nd 2011 External facilitator Careful preparation 45 participants From every part of the library system From all levels of staffing cIRcle planning retreat

15. Prioritize cIRcle as a core library and campus service Establish goals & targets for cIRcle Develop a persistent digital archives strategy Develop and support the scholarly content life cycle Planning retreat outcomes

16. Establish authoritative copyright and IP framework Streamline acquisition of cIRcle content Establish a training program with supporting documentation Develop a communications strategy Planning retreat outcomes

17. Participants agreed that cIRcle services should be: Decentralized With centralized coordination Content recruitment decentralized Content management support decentralized (metadata, file uploading) Planning retreat outcomes

18. Make it your mission in life! Participate actively in strategic planning processes Convince University Librarian and senior library management Enthuse every library staff member Lessons learned

19. Persuade faculty and researchers Communicate with students Engage with library advisory committees Demonstrate value to Provost et al Lessons learned

20. Embrace Scholarly Communications Steering Committee (Provost) Never stop talking about it Find new and different ways Never take ‘no’ for an answer Lessons learned

21. http://www.youtube.com/watch?v=dCiKN6BRA6E

22. "We are setting a new standard for open source materials of a very important conference series. The help and support from cIRcle to make this real is highly appreciated." –Dirk van Zyl, Professor, Department of Mining Engineering cIRcle contributors … "Th[e] digital repository offered the open access and content preservation that we hoped would capture our shared efforts in a permanent way … cIRcle is a powerful resource that was indispensable in our efforts to create a legacy from the Games." –Michelle Aucoin, Director, UBC 2010 Olympic and Paralympic Games Secretariat

23. http://www.flickr.com/photos/wwworks/4759535950/