1. CEN WS/BII The BII initiative The path towards more efficient procurement in Europe Brussels December 10, 2013 1 Jostein Frømyr CEN WS/BII3 Vice-chair, technical coordination

2. CEN WS/BII Agenda 1. What is CEN WS/BII? 2. What can we offer today? 3. What have we achieved so fare? 4. How are we relevant to the up-coming European Standard for electronic invoicing 2

3. CEN WS/BII Vision and mission The vision of the BII Workshop is that all organizations – independent of whether they are public or private and whatever their size and nationality - are enabled to conduct electronic business in an effective and efficient manner, significantly lowering costs for transaction processing. The CEN WS/BII Workshop mission is to spread and facilitate the use of e-procurement standards by suppliers and buyers, and especially public administrations, by: identifying requirements (including legal) regarding e-procurement standards; providing a general framework for the organizational and semantic levels of interoperability for the electronic procurement documents; supporting the implementation of commonly applied international e- procurement standards; providing organizational support to ensure the governance and maintenance for those requirements. 3

4. CEN WS/BII What is CEN WS/BII? B usiness I nteroperability I nterfaces for public procurement in Europe (CEN WS/BII) A workshop under CEN Phase 1  CWA 16073CWA 16073 Phase 2  5 CWAs5 CWAs 4 CWA 16560 BII Use of profiles in the tendering process CWA 16562 BII Post Award profiles CWA 16561 BII eCatalogue profiles CWA 16559 BII Tender Notification profile CWA 16558 Architecture

5. CEN WS/BII BII guides implementation of standards 5 The implementation guide The standards UN/CEFACT SIMPLE, TRANSPARENT AND EFFECTIVE PROCESSES FOR GLOBAL BUSINESS. The implementation The focus of BII is on collecting European requirements and to provide guidance for consistent implementation of existing international developments.

6. CEN WS/BII Scope of work The scope of work for the workshop continues to be on achieving interoperability along whole procurement process, with a B2G perspective, including where possible also a B2B perspective (which in the post-award is very close to B2G perspective). Notification AccesseSubmissionAwardingContractFulfilmentInvoicing call for tender preparation Pre-awarding phases Ordering Payment Post-awarding phases identify need

7. CEN WS/BII Our approach A Profile is a technical specification describing: the choreography of the business process(es) covered, the electronic business transactions exchanged as part of the business process, the business rules governing the execution of that business process(es), its business collaborations and business transactions, as well as any constraints on information elements used the information content of the electronic business transactions exchanged documented in the form of transaction Information Requirement Models. Goal Requirements Syntax Validation

8. CEN WS/BII Core information requirements BII is defining core information requirement models the set of information elements sufficient to cater for the generally expressed business requirements applicable throughout the European market. BII specifications can be implemented as is, but are also intended for further customization. 8 Customized Business Transaction Customized Business Transaction BII Business Transaction BII Business Transaction

9. CEN WS/BII Consistancy througout the whole Procurement process 9 Notification AccesseSubmissionAwardingContractFulfilmentInvoicing call for tender preparation Pre-awarding phases Ordering Payment Post-awarding phases identify need CWA 16558 Architecture CWA 16559 eNotification CWA 16560 eTendering CWA 16561 eCatalogue CWA 16561 eCatalogue CWA 16562 Post-award

10. CEN WS/BII eNotification – CWA 16559 Liaison eTendering  eNotification One type of business process to submit the publication of a procurement notice and to retrieve status Deliveries: Profile specification:  Profile BII-10 eNotification  Linked with the eTendering profiles Transaction information requirements:  BiiTrns064 Pre-award Publication Library  F1Prior information notice,  F2 Contract notice,  F3 Contract award notice  BiiTrns065 NoticePublicationResponse Syntax binding to UBL Validation tool

11. CEN WS/BII eTendering - CWA 16560 ProfileTransaction / Information requirement model BII11QualificationBiiTrns41Qualification BiiTrns45Tender Reception Notification BII22Call for TenderBiiTrns40Call for Tender BII34 Call for Tender with Catalogue Template BiiTrns40Call for Tender BiiTrns69Pre-award Catalogue Template BII12Tendering SimpleBiiTrns44Tender BiiTrns45Tender Reception Notification BII35 Tendering Simple with Catalogue BiiTrns44Tender BiiTrns68Pre-award Catalogue BiiTrns45Tender Reception Notification 11

12. CEN WS/BII eCatalogue – CWA 16561

13. CEN WS/BII Post-award – CWA 16562 Grouping of profiles into processes : Ordering Fulfillment Invoicing Payment 13

14. CEN WS/BII Architecture - CWA 16558 A. BII - Guideline - Profile Architecture B. BII - Guideline - Capturing of Business Requirements C. BII - Guideline - Conformance and Customizations D. BII - Guideline - Implementation and Use of Validation Artifacts E. BII - Guideline - Business Rules Description Mechanism F. BII - Guideline - Code List Management G. BII - Code Lists H. BII - Guideline - Data format I. BII - Guideline - Message Envelope Specification J. BII - Guideline - Attachments Handling K. BII - Guideline - Syntax Binding Methodology L. BII - Guideline - Application of Electronic Signature M. BII - Profile 36 - Message Level Response N. BII - Report - Long Term Governance O. BII - Report - Versioning and Change management BII - Report - Governance Model - V1.0.0 BII - Presentation - Governance of the Life Cycle Management 14

15. CEN WS/BII Scalable solutions 15 Trough the use of Profiles, BII provides for flexible and scalable implementation of the various business processes in eProcurement

16. CEN WS/BII BII is operational! 16 CEN WS/BII3 Base for the coming EN on electronic invoicing to public sector in Europe ?

17. CEN WS/BII BII is a success at least in Norway Since July 1, 2012 central government agencies has been mandated to receive electronic invoices according to the EHF specification. EHF is an implementation/customization of BII. Today we have More than 8.000 businesses sending more than 320.000 invoices in October 2013. More than 90% of businesses and 50% of transactions is in private sector. A monthly growth rate of some 30% If this growth continues there will be some 61 million invoices exchanges next year, covering approximately 1/3 of the total invoice volume in Norway. 17

18. CEN WS/BII Denmark Planning to implement Dispatch Advice in a pilot in NemHandel beginning of next year Assuming the pilot is a success we will move on to implement the other BII documents In the beginning I think we will focus on documents/profiles that we do not already have in OIOUBL - like pre-award. 18

19. CEN WS/BII Sweden Since 2008 all government agencies have been mandated to receive and send electronic invoices. The standard that they shall use i Svefaktura; from UBL; i e an earlier version of the CEN/BII invoice. Next year it will also be the CEN/BII Invoice (PEPPOL BIS) as an alternative. The agencies shall now continue with ordering process electronically and the standard is CEN/BII Order Only profile. Municipalities and regions have started with e-invoicing and the whole ordering-invoice process since many years. Also using deliverables from CEN/BII. Almost 70 % of all municipalities and 95 % of all regions/county councils have e-invoicing and many of them receive 50-75 % e- invoices(in structured format) 19

20. CEN WS/BII How is BII relevant to the up- coming European Standard for electronic invoicing? 20

21. CEN WS/BII Technology specific Technology neutral A robust and tested methodology 21 BII profile  Business goals  Business Requirements  Business process  Information Requirement Model  Business rules  Business goals  Business Requirements  Business process  Information Requirement Model  Business rules European business requirements BII Syntax Binding  Implementation guidance BII Validation Tools  Compliance Global business requirements Business Requirement Specification & Required Information Model (Semantic model) Business Requirement Specification & Required Information Model (Semantic model) Message Model & syntax standards Message Model & syntax standards

22. CEN WS/BII Technology specific Technology neutral Relevant deliverables 22 BII profile  Business goals  Business Requirements  Business process  Information Requirement Model  Business rules  Business goals  Business Requirements  Business process  Information Requirement Model  Business rules European business requirements BII Syntax Binding  Implementation guidance BII Validation Tools  Compliance Invoicing BII01 – Invoice Only BII05 – Billing (invoice and Credit Note) Trns010 – Invoice Trns014 – Credit Note UBL Invoice 2.1 UN/CEFACT CII D11A

23. CEN WS/BII The goals Example from BII 05 - Billing 23

24. CEN WS/BII Example from BII05 – Billing (2) 24 The business process

25. CEN WS/BII Example from BII05 – Billing (3) 25 Business requirements Information requirements Business processes: Accounting Invoice verification VAT reporting Auditing Payment Inventory Delivery process Customs clearance Marketing Reporting

26. CEN WS/BII Example from BII05 – Billing 26 Business rules

27. CEN WS/BII Example from BII05 – Billing 27 Information Requirement Model

28. CEN WS/BII Example from BII05 – Billing 28 Syntax binding

29. CEN WS/BII Validation tool 29

30. CEN WS/BII An engaged and growing user community 30 The BII deliverable have been, or are in the process of being, implemented in several countries – especially in the area of invoicing!

31. CEN WS/BII A SHORT RECAP….. 31

32. CEN WS/BII Summary of achievements Engaged stakeholders Robust methodology Useful deliverables Actual implementation Recognition of the added value Page 32 BII is contributing to making procurement in Europe more efficient!

33. CEN WS/BII BII enables interoperable e-procurements solutions BII Profiles allow for interoperability at the organizational level. BII Information Requirement Models allow for interoperability at semantic level. BII syntax binding and validation tools supports interoperability at technical level. 33

34. CEN WS/BII What’s in the future? Continue the work initiated by CEN WS/BII, and further refined under CEN WS/BII 2, to support interoperability in electronic procurement and business. Provide increased value to the BII user community by 1. Filling the gaps to ensure that all relevant aspects of e-procurement are covered 2. Facilitate increased use through capacity building 3. Securing the continued relevance of the BII deliverables by providing a focal point for governance and lifecycle management 34

35. CEN WS/BII 35 THANK YOU FOR YOUR ATTENTION! More information: http://www.cenbii.eu/