1. OPI’s K20 Data Project Montana Electronic Transcript Initiative Available Spring Free Certified Transcripts!

2. K20 Data Project: Mission
Establish data linkages between K12 education and postsecondary partners by creating an electronic student transcript repository for K12 education and connecting to postsecondary data for Montana high school students who enroll in the MUS system.

3. K20 Data Project
$3.9 million dollar grant from the US Department of Education running through 6/30/15
OPI is partnered with OCHE
Major developments are the College Readiness Domain in GEMS and the K20 Data Transport and Transcript system

4. College Readiness Domain http://gems. opi. mt
Data from National Student Clearinghouse
Enrollment
Retention
Data from Montana University System
Remediation
Session presented this afternoon at 2:30 p.m.

5. Example of Report

6. Montana Electronic Transcript Initiative
Students can access transcript service to send free certified transcripts to any institution in the country or other locations that require transcripts
Provide a system to submit student data required to produce a Montana standard transcript from high schools and districts
Montana standard transcript was approved by the Board of Public Education in 2013

7. Two Part Process Step 1: Data Transport Step 2: Electronic Transcripts
Provide mechanism for effective data transport between districts and OPI
Step 2: Electronic Transcripts
Provide high school students free certified electronic transcript service
Parchment is the transcript vendor

8. Project Overview

9. Step 1: Data Transport
Web portal for submission of student transcript data into a secure database by participating schools and districts.
The data transport system is designed to improve the OPI’s data exchange with schools and districts. It will make pulling data from a school’s local SIS into the OPI systems easier and more efficient.

10. Data Submission Submission Methods Batch SFTP Online
file containing data for one or more students
SFTP
automated transfer of a file containing data for one of more students
Online
data entry for one student at a time

11. SIS Extracts
Transcript Data Extracts are available for these SIS vendors
Infinite Campus
PowerSchool
SchoolMaster
The OPI is having discussions with others to create an extract for their product

12. 3 Separate Extracts Demographics Course Assessment
List of students with their demographic and graduation information
Course
List of courses a student has completed or has currently in progress
Assessment
List of students with their assessment information
ACT, SAT, MSU writing, etc.

13. Data Quality
All data will go through a validation and certification process within the system to ensure data quality
Reports generated for missing required data and validation errors
Reports are reviewed by the school and discrepancies resolved
All transcript data is certified prior to being sent to Parchment

14. K20 Website
Detailed information regarding the Montana Electronic Transcript Initiative is available on the K20 Project website
Opi.mt.gov/Reports&Data/K20.html

15. Data Security
OPI is committed to complying with FERPA and other state and Federal laws protecting all students information
Full detailed confidentiality policy available
Secure Uploads and Downloads
Secure FTP, SSL encrypted transmissions
More information available at the Data Security Presentation

16. Implementation Schedule
System Pilot begins in Spring 2015
Statewide Training and Deployment will follow
Regional sessions will be held around the state
Transport
Transcript
High schools will be able to generate free electronic transcripts for 2015 graduates!

17. Contact Information
Jamey Ereth
Data Collections Bureau Chief
Susan Murray
MT e-transcript Project Manager
Carmen Pennington
K20 Business Analyst