1. © Paradigm Publishing, Inc. 1

2. 2 Word 2010 Level 2 Unit 1Formatting and Customizing Documents Chapter 3Automating and Customizing Formatting

3. © Paradigm Publishing, Inc. 3 Automating and Customizing Formatting  Customize AutoCorrect Customize AutoCorrect  Insert Quick Parts Insert Quick Parts  CHECKPOINT 1 CHECKPOINT 1  Insert Fields Insert Fields  Minimize the Ribbon Minimize the Ribbon  Customize the Quick Access Toolbar Customize the Quick Access Toolbar  Customize the Ribbon Customize the Ribbon  CHECKPOINT 2 CHECKPOINT 2 Quick Links to Presentation Contents

4. © Paradigm Publishing, Inc. 4 Customize AutoCorrect To display the AutoCorrect dialog box: 1.Click the File tab. 2.Click the Options button. 3.Click the Proofing option. 4.Click the AutoCorrect Options button. 5.Click the AutoCorrect tab. AutoCorrect dialog box

5. © Paradigm Publishing, Inc. 5 Customize AutoCorrect…continued To display the AutoCorrect Exceptions dialog box: 1.Click the File tab. 2.Click the Options button. 3.Click the Proofing option. 4.Click the AutoCorrect Options button. 5.Click the AutoCorrect tab. 6.Click the Exceptions button. AutoCorrect Exceptions dialog box

6. © Paradigm Publishing, Inc. 6 Customize AutoCorrect…continued  You can add commonly misspelled words or typographical errors to AutoCorrect. For example, if you consistently type relavent instead of relevant, you can add relavent to AutoCorrect and tell it to change this word to relevant.  The AutoCorrect dialog box contains a few symbols you can insert in a document. For example, type (c) and AutoCorrect changes the text to ©. Type (r) and AutoCorrect changes the text to ®. The symbols display at the beginning of the AutoCorrect dialog box list box.

7. © Paradigm Publishing, Inc. 7 Customize AutoCorrect…continued To insert a word to AutoCorrect: 1.Click the File tab. 2.Click the Options button. 3.Click the Proofing option. 4.Click the AutoCorrect Options button. 5.Click the AutoCorrect tab. 6.Type the misspelled or abbreviated word. 7.Press Tab. 8.Type the correctly spelled word or complete word. 9.Click the Add button. 10.Click OK. abbreviated word

8. © Paradigm Publishing, Inc. 8 Customize AutoCorrect…continued AutoCorrect Options button  When AutoCorrect corrects text, rest the mouse pointer near the text and a small blue box displays below the corrected text. Move the mouse pointer to this blue box and the AutoCorrect Options button displays.

9. © Paradigm Publishing, Inc. 9 Customize AutoCorrect…continued To display the AutoFormat As You Type tab in the AutoCorrect dialog box: 1.Click the File tab. 2.Click the Options button. 3.Click the Proofing option. 4.Click the AutoCorrect Options button. 5.Click the AutoFormat As You Type tab. AutoFormat As You Type tab

10. © Paradigm Publishing, Inc. 10 Customize AutoCorrect…continued To delete text from the AutoCorrect dialog box: 1.Display the AutoCorrect dialog box. 2.Click the AutoCorrect tab. 3.Click the desired word(s). 4.Click the Delete button. Delete button

11. © Paradigm Publishing, Inc. 11 Insert Quick Parts To insert a building block: 1.Click the Insert tab. 2.Click the Quick Parts button in the Text group. 3.Click the Building Blocks Organizer option at the drop-down list. 4.At the Building Blocks Organizer dialog box, click the desired building block. 5.Click the Insert button. 6.Click Close. Building Blocks Organizer dialog box

12. © Paradigm Publishing, Inc. 12 Insert Quick Parts…continued To sort the building blocks: 1.Click the Insert tab. 2.Click the Quick Parts button in the Text group. 3.Click the Building Blocks Organizer option at the drop- down list. 4.Click the desired column heading. column heading

13. © Paradigm Publishing, Inc. 13 Insert Quick Parts…continued  If you find yourself typing and formatting the same data on a regular basis, consider saving the data as a building block.  Saving commonly created data as a building block saves time and reduces errors that might occur each time you type data or apply formatting.

14. © Paradigm Publishing, Inc. 14 Insert Quick Parts…continued To save content to the text box gallery: 1.Select the desired content. 2.Click the Insert tab. 3.Click the Text Box button in the Text group. 4.Click the Save Selection to Text Box Gallery option. continues on next slide… Save Selection to Text Box Gallery option

15. © Paradigm Publishing, Inc. 15 Insert Quick Parts…continued 5.At the Create New Building Block dialog box, type a name. 6.Click OK. Create New Building Block dialog box

16. © Paradigm Publishing, Inc. 16 Insert Quick Parts…continued  When you save data as a building block, it becomes available in the Building Blocks Organizer dialog box.  Content that you save as a building block is saved in either the Building Blocks.dotx template or the Normal.dotm template.

17. © Paradigm Publishing, Inc. 17 Insert Quick Parts…continued To save content to the AutoText gallery: 1.Select the desired content. 2.Click the Insert tab. 3.Click the Quick Parts button in the Text group. 4.Point to the AutoText option. 5.Click the Save Selection to AutoText Gallery option. 6.Type a name and description. 7.Click OK. Save Selection to AutoText Gallery option

18. © Paradigm Publishing, Inc. 18 Insert Quick Parts…continued To save content to the Quick Part gallery: 1.Select the desired content. 2.Click the Insert tab. 3.Click the Quick Parts button in the Text group. 4.Click the Save Selection to Quick Part Gallery option. 5.Type a name and description. 6.Click OK. Save Selection to Quick Part Gallery option

19. © Paradigm Publishing, Inc. 19 Insert Quick Parts…continued To edit a building block: 1.Click the Insert tab. 2.Click the Quick Parts button in the Text group. 3.Click the Building Blocks Organizer option. 4.Click the desired building block. 5.Click the Edit Properties button. continues on next slide… Edit Properties button

20. © Paradigm Publishing, Inc. 20 Insert Quick Parts…continued 6.At the Modify Building Block dialog box, make the desired changes. 7.Click OK. Modify Building Block dialog box

21. © Paradigm Publishing, Inc. 21 Insert Quick Parts…continued To insert a custom text box: 1.Click the Insert tab. 2.Click the Text Box button in the Text group. 3.Click the desired custom text box. custom text box

22. © Paradigm Publishing, Inc. 22 Insert Quick Parts…continued To save a modified building block with the same name: 1.Insert the building block and then make the desired modifications. 2.Select the building block data. 3.Specify the gallery. 4.At the Create New Building Block dialog box, type the original name and description and then click OK. 5.Click Yes. Create New Building Block dialog box

23. © Paradigm Publishing, Inc. 23 Insert Quick Parts…continued To delete a building block: 1.Display the desired button drop-down gallery. 2.Right-click the desired building block. 3.Click the Organize and Delete option. 4.Click the Delete button. 5.Click Yes. 6.Close the dialog box. Organize and Delete option

24. © Paradigm Publishing, Inc. 24 Insert Quick Parts…continued To insert document property placeholders: 1.Click the Insert tab. 2.Click the Quick Parts button in the Text group. 3.Point to the Document Property option. 4.Click the desired option at the side menu. 5.Type the desired text in the placeholder. Document Property option

25. © Paradigm Publishing, Inc. 25 Insert Quick Parts…continued Info tab Backstage view  Some document properties that you insert with the Quick Parts button will display at the Info tab Backstage view.

26. © Paradigm Publishing, Inc. 26 1)This feature in Word corrects certain text automatically as you type. a.AutoCorrect b.AutoFix c.AutoMatch d.AutoType 1)This feature in Word corrects certain text automatically as you type. a.AutoCorrect b.AutoFix c.AutoMatch d.AutoType 3)The Quick Parts button is located in this tab. a.Home b.Insert c.Page Layout d.Review 3)The Quick Parts button is located in this tab. a.Home b.Insert c.Page Layout d.Review 2)These are tools you can use to develop or “build” a document. a.tool blocks b.button blocks c.building blocks d.icon blocks 2)These are tools you can use to develop or “build” a document. a.tool blocks b.button blocks c.building blocks d.icon blocks 4)The Text Box button is located in this tab. a.Home b.Insert c.Page Layout d.Review 4)The Text Box button is located in this tab. a.Home b.Insert c.Page Layout d.Review Next Question Next Slide Answer

27. © Paradigm Publishing, Inc. 27 Insert Fields To insert a field: 1.Click the Insert tab. 2.Click the Quick Parts button in the Text group. 3.Click the Field option. 4.At the Field dialog box, click the desired field. 5.Click OK. Field dialog box

28. © Paradigm Publishing, Inc. 28 Insert Fields…continued  Word automatically updates fields in a document when you open the document.  You can manually update a field by clicking the field and then clicking the Update tab or pressing F9. You can also do so by right-clicking the field and then clicking Update Field at the shortcut menu.

29. © Paradigm Publishing, Inc. 29 Minimize the Ribbon To minimize the ribbon: 1.Click the Minimize the Ribbon button. Minimize the Ribbon button

30. © Paradigm Publishing, Inc. 30 Customize the Quick Access Toolbar To customize the Quick Access toolbar: 1.Click the Customize Quick Access Toolbar button. 2.Insert a check mark before the desired button(s). 3.Remove the check mark before the undesired button(s). Customize Quick Access Toolbar button

31. © Paradigm Publishing, Inc. 31 Customize the Quick Access Toolbar…continued To add buttons or commands from a tab to the Quick Access toolbar: 1.Click the desired tab. 2.Right-click the desired button or command. 3.Click the Add to Quick Access Toolbar option at the shortcut menu. Add to Quick Access Toolbar option

32. © Paradigm Publishing, Inc. 32 Customize the Quick Access Toolbar…continued To add buttons to the Quick Access Toolbar from the Word Options dialog box: 1.Click the Customize Quick Access Toolbar button. 2.Click the More Commands option at the drop-down list. 3.Click the desired command at the left list box. 4.Click the Add button. 5.Click OK. Add button

33. © Paradigm Publishing, Inc. 33 Customize the Quick Access Toolbar…continued To reset the Quick Access toolbar: 1.Click the Customize Quick Access Toolbar button. 2.Click the More Commands option at the drop-down list. 3.Click the Reset button. 4.Click the Reset only Quick Access Toolbar option. 5.Click Yes. Reset button

34. © Paradigm Publishing, Inc. 34 Customize the Ribbon To customize the ribbon: 1.Click the File tab. 2.Click the Options button. 3.Click the Customize Ribbon option. Customize Ribbon option

35. © Paradigm Publishing, Inc. 35 Customize the Ribbon…continued To create a new tab: 1.Click the File tab. 2.Click the Options button. 3.Click the Customize Ribbon option. 4.Click the tab name in the list box. 5.Click the New Tab button. New Tab button

36. © Paradigm Publishing, Inc. 36 Customize the Ribbon…continued To rename a tab: 1.Click the File tab. 2.Click the Options button. 3.Click the Customize Ribbon option. 4.Click the tab name in the list box. 5.Click the Rename button. 6.At the Rename dialog box, type the desired name. 7.Click OK. Rename dialog box

37. © Paradigm Publishing, Inc. 37 Customize the Ribbon…continued To add commands to a tab: 1.Click the File tab. 2.Click the Options button. 3.Click the Customize Ribbon option. 4.Click the group name within the tab. 5.Click the desired command. 6.Click the Add button. Add button

38. © Paradigm Publishing, Inc. 38 Customize the Ribbon…continued To reset the ribbon: 1.Click the File tab. 2.Click the Options button. 3.Click the Customize Ribbon option. 4.Click the Reset button. 5.Select the desired option. 6.Click Yes. Reset button

39. © Paradigm Publishing, Inc. 39 1)These are placeholders for data that changes. a.fields b.boxes c.text d.buttons 1)These are placeholders for data that changes. a.fields b.boxes c.text d.buttons 3)Press this keyboard shortcut to minimize the ribbon. a.Ctrl + F1 b.Ctrl + F2 c.Ctrl + F8 d.Ctrl + F9 3)Press this keyboard shortcut to minimize the ribbon. a.Ctrl + F1 b.Ctrl + F2 c.Ctrl + F8 d.Ctrl + F9 2)You can manually update a field by pressing this function key. a.F1 b.F2 c.F8 d.F9 2)You can manually update a field by pressing this function key. a.F1 b.F2 c.F8 d.F9 4)You can add buttons or commands from a tab to this. a.Mini toolbar b.Title bar c.Quick Access toolbar d.Status bar 4)You can add buttons or commands from a tab to this. a.Mini toolbar b.Title bar c.Quick Access toolbar d.Status bar Next Question Next Slide Answer

40. © Paradigm Publishing, Inc. 40 Automating and Customizing Formatting Insert exceptions and add words to and delete words from the AutoCorrect dialog box Use the AutoCorrect Options button Sort and insert building blocks Create, edit, modify, and delete building blocks Insert and update fields from Quick Parts Customize the Quick Access toolbar Summary of Presentation Concepts