1. Strategic Energy Planning Prepared by Utility Savings Initiative State Energy Office Department of Commerce

2. Agenda Basic Strategic Energy & Water Planning This course will provide the necessary information for the participant to develop and implement an energy plan. An energy plan should provide the methodology to effectively manage utilities for your facilities.

3. Agenda Process Steps  Why  How  Data Collection  Measure Results  Evaluate Results  Develop Plan ECMs to Implement  Strategies ( ECMs to Implement ) Specifics  Tactics ( Specifics )  Implement Plan Measure Evaluate Develop Implement Data Collection

4. Why “Failing to Plan is Planning to Fail” Alan Lakeim

5. Why  Manage Utility Consumption  Control costs Avoided Costs  Savings vs. Avoided Costs  Control GHG  Improve building performance.  Identify emergency conservation procedures  Create equipment replacement Policy

6. How Assemble stakeholders Internal Buildings (clarity/efficient)  Facilities personnel (clarity/efficient) utility bills  Building Occupants ( utility bills ) Incentives  Utility providers ( Incentives )  Management  Financial personnel  Human Resources  Trusted advisors Community Based Programs  Home owners associations  Chamber of Commerce  Community Organizations

7. Energy Plan Cycle Measure Evaluate Develop Implement Data Collection Continuous Process Improvement

8. Data Collection  Utility bills consumption and cost - monthly  Total costs including base meter charges, fees, taxes  l year history minimum  Provides a baseline and ability to measure progress  Buildings, equipment inventory (CMMS), insurance lists, plug load inventory including space heaters  Building assessments “At least One Year Data is Needed”

9. Self Assessment Occupancy Sensor is Needed

10. Self Assessment Position Sensors to avoid Interference

11. Self Assessment Purchase Energy Star Equipment

12. Plug Load Awareness Mini Refrigerators cost between $80 and $150 dollars a year to operate Get Rid of Energy Hog

13. Plug Load Awareness Check for plug loads that may lead to disaster

14. Plug Load Awareness Thermostat above both coffee pot and toaster oven Energy Hogs!!!!!!

15. Plug Load Awareness Kapiolani Community College Media Center, Oct. 06, 1998 Final Fire Cause : UNATTENDED COFFEEMAKER Loss Estimate:$95,000.00 (structure and contents) *Pictures courtesy of Mr. Maynard Young Director, Physical Facilities, Planning and Construction Office of the Sr. VP/Chancellor for Community Colleges

16. Plug Load Awareness Space Heaters cost between $150 and $250 dollars a year to operate per heater. Don’t forget to add extra cooling costs in the summertime. Energy Hogs !!!!!!!

17. Data Collection  Sub-meter Data  Purchasing policies  Energy star  Life Cycle Cost Analysis  If policies do not contain an energy efficiency element they should  Current policies, programs, projects and funding

18. Data Collection DATA COLLECTION MUST BE COMPLETE BEFORE TECHNICAL ASSISTANCE SITE VISITS CAN BE SCHEDULED !!!!!!!

19. Energy Plan Cycle Measure Evaluate Develop Implement Data Collection Continuous Process Improvement

20. Measure Results of Data Collection  Identify gaps in data:  Supply side (utilities)  Demand side (owner) Develop methods to record consumption and cost data both supply and demand recommended

21. Measure Results of Data Collection  Building audit and maintenance reports  Hot/cold areas vs. calls  Plug load  Current projects, programs and funding  Purchasing policies

22. Energy Plan Cycle Measure Evaluate Develop Implement Data Collection Continuous Process Improvement

23. Evaluate Results of Data Collection  Validate data accuracy  Do gaps need to be filled before continuing  If yes, becomes part of plan  Building data  Create prioritized list of ECMs  Group: no-cost /low-cost/capital  Establish key performance indicators (KPI’s)

24. Key Performance Indicators Evaluate Results of Data Collection Btu/gsf/yr  The Energy Office has to standardize on Btu/gsf/yr and gal/gsf/yr as an overall state level KPI  Should this metric not accurately reflect your performance you may create additional KPIs and report this in your Plan

25. Energy Plan Cycle Measure Evaluate Develop Implement Data Collection Continuous Process Improvement

26. Develop the Plan  S.M.A.R.T Goals in a S.M.A.R.T Plan  Specific  Measureable  Action-Oriented  Realistic  Time-Dependent

27. Develop the Plan  Keep it focused and simple  Less may be more  Sustainable

28. Develop the Plan Strategies  The philosophies, plans and policies supporting long term energy management goals  Example: “We will implement conservation measures that have a simple payback of two years or less.”

29. Develop the Plan Tactics  Short term actions that support strategic energy management goals  Example: We will replace all incandescent EXIT signs in buildings ABC and XYZ this year with more efficient technologies

30. Develop the Plan Primary USI Focus Areas  Executive summary  Supply side (supplier side of meter)  Demand side (owner side of meter)  Communication and Training  Water

31. Develop the Plan Optional Focus Areas  Transportation  Community Based  Residential programs  Non-profit programs  Commercial, industrial, retail programs

32. Develop the Plan Executive summary elements  Multi year look ahead (5 years)  Summarize where you are and where you want to go  Brief description of facility/campus  Top Executive statement of commitment

33. Develop the Plan Executive summary elements  Mission and goals of plan  20% reduction by 2010  30% reduction by 2015  Assign overall responsibility and accountability  List KPI

34. Develop the Plan KPI Example:

35. Develop the Plan Supply Side Strategies

36. Develop the Plan Supply Side Tactics

37. Develop the Plan Other Supply Side Tactics  Data collection, management and analysis  Identify appropriate software ( Energy Accounting )  Assign responsibility  Rate reviews  Review contracts with providers  Leverage utility company incentives

38. Develop the Plan Demand Side Strategies

39. Develop the Plan Other Demand Side Strategies  Adopt LEED or other building standard  Statutory new building requirements  Project criteria  Simple payback  LCCA  ROI  Equipment replacement strategy  Sub-metering objectives

40. Develop the Plan Demand Side Tactics

41. Develop the Plan Other Demand Side Tactics  Take projects from prioritized list  Specific targeted activities  Short implementation times  Measureable results

42. Develop the Plan Communication & Training Strategies

43. Develop the Plan Communication & Training Tactics

44. Develop the Plan Other Communication & Training Tactics  Conservation Action Team  Occupants, facilities, admin. security, housekeeping, etc..  Turn off/Turn down  Training  EMD classes  Building Operators Certification  Technical workshops and classes

45. Develop the Plan Water Strategies

46. Develop the Plan Water Tactics

47. Develop the Plan Appendix A – Emergency Energy Procedures  Tactics  Short term  Identify non-critical loads

48. Develop the Plan Appendix B – Emergency Water Procedures  Tactics  Short term  Determine consequences of actions

49. Develop the Plan Appendix C – Equipment Replacement  Tactics  Identify critical equipment  Locate potential loaner/rental replacement  Determine if equipment is still the correct size, capacity and type for current conditions  Specify correct replacement including source

50. Energy Plan Cycle Measure Evaluate Develop Implement Data Collection Continuous Process Improvement

51. Implement the Plan  Identify financial resources  Utility Providers  O&M  R&R  COPS/Bonds  Performance Contracts  SEO  ARRA funds

52. Implement the Plan  Identify partner resources  Community Colleges  Universities  County or municipal partners  SEO  Workforce development boards  COGS

53. Implement the Plan  Perform no cost behavioral activities first  Align resources with projects  Assign accountability and responsibility  Then Do It

54. Energy Plan Cycle Measure Evaluate Develop Implement Data Collection Continuous Process Improvement

55. Measure Results of Implementation Results should be measured based upon the method indicated in the tactic tables.

56. Measure Results of Implementation  Continue to identify gaps in data  Measured energy reductions from meter data  Measured cost reductions from billing data  KPI Trend  Number of measures implemented from plan

57. Measure Results of Implementation  Number of newsletters issued  Number of team meetings conducted  Building performance data  Hot/cold calls  Plug load inventory  Purchasing policies including rate changes  Occupant participation

58. Measure Results of Implementation Supply Side Tactics

59. Measure Results of Implementation Demand Side Tactics

60. Measure Results of Implementation Communication & Training Tactics

61. Measure Results of Implementation Water

62. Energy Plan Cycle Measure Evaluate Develop Implement Data Collection Continuous Process Improvement

63. Evaluate Results of Implementation  Validate data accuracy  Were measurements relevant for what you wanted to achieve with the activities?

64. Evaluate Results of Implementation  Did you achieve or surpass goals as indicated in measurements column of tables?  If not, why?  Is the project complete?  Continue, expand or abandon project

65. Evaluate Results of Implementation  Determine next steps to achieve strategic goals  Create new prioritized list  Group: no-cost /low-cost/capital  Set realistic goals

66. How the Plan Can Look Executive Summary The realistic appraisal of the Town’s energy and transportation sectors underscore the need to act now. In a concerted effort, Congress, North Carolina General Assembly, and local agencies have set out energy policy statements and objectives to mitigate climate change by improving energy efficient standards. Recognizing the need for sound energy decision-making, the Town will improve the efficient use of energy, water, and transportation systems. A new path of transformation will be laid to address the challenges of the global economy through the Strategic Energy Management Plan (SEMP).

67. How the Plan Can Look Existing Conditions The Town owns and operates 16 buildings, varying in age and totaling over 500,000 square feet. In addition to the buildings, the Town also maintains recreational facilities. The Town facilities help support the services necessary for approximately 23,000 residents. Baseline Energy Consumption A baseline was developed using FY 2007 cost and usage data. The four buildings listed in the table are the target buildings. All other buildings will be added as a first year tactic.

68. How the Plan Can Look KEY ELEMENTS AND FOCUS AREAS OF THE PLAN The Energy Plan is not intended as merely a mandate to perform specific energy- related tasks, but instead presents a framework for making unique energy decisions. Key elements consist of: Data collection — Accurate measurement and analysis of electricity, fossil based fuels, and water usage to benchmark and develop Key Performance Indicators (KPI), including a quarterly review of trends and costs. Plan development — Organizing a support committee for Energy Culture Change to review polices, programs, projects encourage employee participation and innovation Expanding employee education and awareness on the benefits of energy resource management and conservation via, electronically email, intranet and handouts. Execute approved, prioritized projects of energy efficiency and fuel conservation and implement process improvements, based on Cost Benefit Analysis (CBA) from Energy Assessments, Capital Improvement Plan (CIP) and Best Management Practices

69. How the Plan Can Look

73. Sample Declaration I have read the Strategic Energy & Water Plan for my Organization. The plan, as presented, supports the reductions required in G.S. 143 ‑ 64.12(a) Implemented this ____ day of ___________, 2009. _____________________________________________________________ _______________________ Utility Manager Director of Facilities Chief Financial/Budget Officer Department Head/Chancellor

74. Sample Mandate Commitment We recognize that energy and water consumption can be managed to our benefit. Energy and water management is a responsibility of the occupants at each facility, guided and supported by the Energy Manager, USI liaison. The attached plan outlines the activities and expenditures required to reduce energy and water consumption to achieve the goals of the program. The Department Heads will review progress and results quarterly, and will support staff attendance at training in energy and water management at least quarterly. Strategic Energy & Water Plan Mandate- Goals Reduce annual Total Energy Consumption by a minimum of ___% by fiscal year _____-____ from a baseline fiscal year ____-____. Strategic Energy & Water Plan Mandate- Measures Our tracking measures will be the following Key Performance Indicators (KPI): Total Energy Use Btu per Square Foot per year Strategic Energy & Water Plan Mandate- Commitment I have read and support the Strategic Energy & Water Plan for my Organization Implemented this ____ day of ___________ ______________________________________ ___________________________ _______________________ Utility Manager Director of Facilities Chief Financial/Budget Officer Chief Operating Officer

75. Possibilities “Don’t make excuses. Find solutions.” Unknown

76. USI Contacts…  Len Hoey 919 733 1891 lhoey@nccommerce.com  Chuck Sathrum 919 715 1158 csathrum@nccommerce.com  Reid Conway 828 670 3389 rconway@nccommerce.com

77. Thank You for Attending