1. The importance of Conspectus in collection assessment and the benefits for using its international collection depth indicators in Mexican libraries by Helen Ladron de Guevara Cox, MLS Honorary researcher in librarianship,Center for Quality and Innovation of Higher Education (CCIES) Economic and Administrative Sciences Campus (CUCEA) University of Guadalajara & Advisor, Jalisco State New Library Building Project, University Cultural Center Collection Development Workshop Governmet and Decision Making Hall-CUCEA-University of Guadalajara &.University Cultural Center IFLA Standing Committee on Aquissition / Collection Development Section Mid-term Meeting Zapopan Jalisco, Guadalajara Metropolitan Area, Mexico March 13-14, 2008

2. 2 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Introduction of Conspectus Concept and the idea of the Great Mexican Libray Collection at National Librarians Conferences (AMBAC) Mexico 1996 National Librarians Conference AMBAC, Oaxaca, Oax. 1996 National Librarians Conference AMBAC, Oaxaca, Oax. 2003 National Librarians Conference AMBAC, Puerto Vallarta, Jal. 2003 National Librarians Conference AMBAC, Puerto Vallarta, Jal.

3. 3 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Sections of Presentation Importance and benefits of collection assessment in public and state academic libraries Importance and benefits of collection assessment in public and state academic libraries Reading habits in the country and its relationship with pertinent / appropriate collections / collection depth indicators. Reading habits in the country and its relationship with pertinent / appropriate collections / collection depth indicators.

4. 4 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Objectives Recall & follow-up of proposals, Granada, Spain workshop, March 2007. Recall & follow-up of proposals, Granada, Spain workshop, March 2007. Set the urgency of promotion and application of collection assessment / Conspectus methodology / collection depth indicators in public and university libraries of the official / public sector. Set the urgency of promotion and application of collection assessment / Conspectus methodology / collection depth indicators in public and university libraries of the official / public sector.

5. 5 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Main goal through library provision and quality collections Increase the country´s competitiveness within the global economy and advance the technology arena to reduce its dependence from developed countries. Increase the country´s competitiveness within the global economy and advance the technology arena to reduce its dependence from developed countries.

6. 6 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 PART 1. Status of collection assessment in public & academic libraries of the official sector Rich and unique special collections. Rich and unique special collections. Information gap on the evaluation of quality of library collections. Information gap on the evaluation of quality of library collections. Reports / evaluation oriented towards quantity, nature. Reports / evaluation oriented towards quantity, nature. Subject density and intensity hardly measured. Subject density and intensity hardly measured.

7. 7 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Contribution of professional library associations ABIESI, Association of libraries and institutions of higher education. 1976. No longer in existence. ABIESI, Association of libraries and institutions of higher education. 1976. No longer in existence. CONPAB- IES, National council on library matters of institutions of higher education. CONPAB- IES, National council on library matters of institutions of higher education. ANUIES, National association of universities and institutions of higher education. ANUIES, National association of universities and institutions of higher education.

8. 8 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Benchmarking Comparisons with Conspectus methodology. Comparisons with Conspectus methodology. Other similar automated collection analysis system in the market: Amigos-OCLC. Other similar automated collection analysis system in the market: Amigos-OCLC. Comparison becomes crucial for quality growth. Comparison becomes crucial for quality growth. Cooperative acquisitions. Cooperative acquisitions. Interlibrary loan. Interlibrary loan. Library Consortiums. Library Consortiums. Avoid unnecessary duplicates… Avoid unnecessary duplicates…

9. 9 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Research in librarianship / collection development at Universities University Center of Library Science Research (CUIB) National University of Mexico (UNAM). University Center of Library Science Research (CUIB) National University of Mexico (UNAM). Center for Quality and Innovation of Higher Education (CCIES) Economic and Administrative Sciences Campus Center for Quality and Innovation of Higher Education (CCIES) Economic and Administrative Sciences Campus ( CUCEA) University of Guadalajara ( CUCEA) University of Guadalajara

10. 10 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 More Benefits of Collection Assessment Facilitate strategic plans: short, medium, long term. Facilitate strategic plans: short, medium, long term. Develop collections to meet organizations mission and goals. Develop collections to meet organizations mission and goals. Offer appropriate infrastructure for learning, teaching, research in universities. Offer appropriate infrastructure for learning, teaching, research in universities. Satisfy information needs, education and entertainment in public libraries: IFLA- UNESCO Public Library Manifesto. Satisfy information needs, education and entertainment in public libraries: IFLA- UNESCO Public Library Manifesto. Personal development at any library. Personal development at any library.

11. 11 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Follow-up of proposal IFLA A&CD workshop Granada mid-term meeting Survey on collection assessment methodologies / quality evaluation. Survey on collection assessment methodologies / quality evaluation. Indicators used for collection depth. Indicators used for collection depth. Contact w/ CUIB-UNAM. Contact w/ CUIB-UNAM. Contact w/ CONPAB. Contact w/ CONPAB. Design of questionnaire in progress. Design of questionnaire in progress. Mailing present semester. Mailing present semester.

12. 12 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Part 2. Urgency to promote the usefulness of collection assessment with the Conspectus methodology and international depth indicators Relationship of reading habits in Mexico and collection development “Alarming” rate: Average reading rate per person 2.9 “Alarming” rate: Average reading rate per person 2.9 books per year. CONACULTA Survey in 2005. books per year. CONACULTA Survey in 2005. Source: El Universal. Newspaper Mexico City.Notimex. “Los mexicanos leen 2.9 libros por año”.February 27th,2008.

13. 13 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Reading Habits in Mexico Average reading per person = 2.9 books per year Source: Rosa Beltrán. Dirección del Departamento de Literatura, UNAM. In: El universal. Mexico City newspaper. Wednesday February 27, 2008. The author has cited as source: Encuesta nacional de CONACULTA, 2005. http://www.eluniversal.com.mx/notas/485661.html

14. 14 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Enjoyment of Reading in Mexico Source: Rosa Beltrán. Dirección del Departamento de Literatura, UNAM. In: El universal. Mexico City newspaper. Wednesday February 27, 2008. The author has cited as source: Encuesta nacional de CONACULTA, 2005. http://www.eluniversal.com.mx/notas/485661.html

15. 15 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Additional data related to reading Source: Rosa Beltrán. Dirección del Departamento de Literatura, UNAM. In: El universal. Mexico City newspaper. Wednesday February 27, 2008. The author has cited as source: Encuesta nacional de CONACULTA, 2005. http://www.eluniversal.com.mx/notas/485661.html

16. 16 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 What can change? Some questions? Has reading become obsolete? Has reading become obsolete? Has the national public education failed? Has the national public education failed? Has collection development moved in the right direction? Has collection development moved in the right direction? Have we shaped appropriated collections to local needs? Have we shaped appropriated collections to local needs? Do libraries really satisfy the users needs? Do libraries really satisfy the users needs? Are there enough titles and duplicates in relationship with the number of current and potential readers? Are there enough titles and duplicates in relationship with the number of current and potential readers?

17. 17 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 More questions ???? Does the “just in time” prevail opposed to the Does the “just in time” prevail opposed to the “ just in case” collections. “ just in case” collections. Does the above impact on access to reading? Does the above impact on access to reading? Virtual libraries instead of hybrid ones? Or traditional ones? Virtual libraries instead of hybrid ones? Or traditional ones? Do we need more of the joint-use projects of academic and public libraries? Do we need more of the joint-use projects of academic and public libraries? What tools do we need to reverse the dramatic low reading rate? What tools do we need to reverse the dramatic low reading rate?

18. 18 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 National Public Libraries Program Established in 1983 Established in 1983 In 2008 has 7,210 libraries distributed in 2,451 municipalities. In 2008 has 7,210 libraries distributed in 2,451 municipalities. Covers almost the entire country. Covers almost the entire country. CONACULTA General Directorship of Public Libraries. CONACULTA General Directorship of Public Libraries. Jalisco counts with a network of 272 public libraries distributed in 124 municipalities. Jalisco counts with a network of 272 public libraries distributed in 124 municipalities. Source: http://sic.conaculta.gob.mx/index.php?table=biblioteca&1=&estado_id= Source: http://sic.conaculta.gob.mx/index.php?table=biblioteca&1=&estado_id=

19. 19 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Grand Questions??? Which international collection depth indicators are in use to control the growth and appropriate collections to meet the users needs? Which international collection depth indicators are in use to control the growth and appropriate collections to meet the users needs? If collection depth indicators are not used, has this fact impacted in the low average reading rate of the general population, when we count with a tuition free education up to earning a B.A. degree and have a fairly good amount of public libraries in the country? If collection depth indicators are not used, has this fact impacted in the low average reading rate of the general population, when we count with a tuition free education up to earning a B.A. degree and have a fairly good amount of public libraries in the country?

20. 20 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Example of research in collection development at the University of Guadalajara CCIES-CUCEA with the support of the General Coordination of Libraries of the University. Year 2002. CCIES-CUCEA with the support of the General Coordination of Libraries of the University. Year 2002. Currency of monographs in the central library of CERI-CUCEA. Currency of monographs in the central library of CERI-CUCEA. Analysis of copyright data covered years 1900-2000. Analysis of copyright data covered years 1900-2000. Results of median age years of 1975-1979 Results of median age years of 1975-1979 Provided a recognition of usefulness of research on collection development. Provided a recognition of usefulness of research on collection development. Fortunately situation has improved also in other state universities due to CONPAB efforts. Fortunately situation has improved also in other state universities due to CONPAB efforts. Collection development has obtained greater status and impulse. Collection development has obtained greater status and impulse.

21. 21 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Collection evaluation methods & Conspectus collection depth indicators Quantitative measures & Qualitative measures Quantitative measures & Qualitative measures Numeric value can work with a qualitative technique Numeric value can work with a qualitative technique Comparison of a subject collection with a similar one in another library. (1) Comparison of a subject collection with a similar one in another library. (1) Other systems : OCLC / Amigos automated collection assessment and analysis services Other systems : OCLC / Amigos automated collection assessment and analysis services All provide information on collection management issues All provide information on collection management issues Information on weakness and strength of collections Information on weakness and strength of collections Facilitates strategic planning of collections Facilitates strategic planning of collections (1) Source: IFLA. Aquisitions and Collection Development Section.Guidelines for a CollectionDevelopment Policy Using the Conspectus Model. 2001. p. 4. Translated into Spanish by Dora Biblarz.

22. 22 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 International Collection Depth Indicators Conspectus 0= out of scope 0= out of scope 1= minimal information level 1= minimal information level 2= basic information level 2= basic information level 3= study or instructional support level 3= study or instructional support level 4= research level 4= research level 5= comprehensive level 5= comprehensive level

23. 23 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Conclusions Urgent need to measure quality of subject collections in Mexico as opposed to other similar ones outside the country. Urgent need to measure quality of subject collections in Mexico as opposed to other similar ones outside the country. Need of a larger budget for research in library and information science in the country. Need of a larger budget for research in library and information science in the country. Institutions doing research in the CD field should engage in stronger cooperative work with experts in the field. Institutions doing research in the CD field should engage in stronger cooperative work with experts in the field.

24. 24 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Conclusions Understanding the weaknesses and gaps of library collections in Mexico will facilitate the application of corrective measures. Understanding the weaknesses and gaps of library collections in Mexico will facilitate the application of corrective measures. Workshops in CD and more publications in Spanish are needed. IFLA plays a key role. Workshops in CD and more publications in Spanish are needed. IFLA plays a key role. Good libraries can support the advancement of the country towards international competitiveness and improve the quality of life of its citizens. Good libraries can support the advancement of the country towards international competitiveness and improve the quality of life of its citizens.

25. 25 HLG/IFLA- A&CD Workshop/Guadalajara, Mex./March 2008 Sources (1) Helen Ladrón de Guevara Cox. “El método Conspectus en el desarrollo científico de colecciones: Una alternativa para el crecimiento racional de las bibliotecas en México”. XXVII Jornadas Mexicanas de Biblioteconomía. Oaxaca, Oax., México. 29 ab.- 1 my.1996. (1) Helen Ladrón de Guevara Cox. “El método Conspectus en el desarrollo científico de colecciones: Una alternativa para el crecimiento racional de las bibliotecas en México”. XXVII Jornadas Mexicanas de Biblioteconomía. Oaxaca, Oax., México. 29 ab.- 1 my.1996. (2) __________________. “El desarrollo científico de colecciones en bibliotecas mexicanas: ¿ Una utopía?”. XXXIVI Jornadas Mexicanas de Biblioteconomía. Puerto Vallarta, Jal., México. 14.-16 my.2003. (2) __________________. “El desarrollo científico de colecciones en bibliotecas mexicanas: ¿ Una utopía?”. XXXIVI Jornadas Mexicanas de Biblioteconomía. Puerto Vallarta, Jal., México. 14.-16 my.2003. (3) _________________________.” The need to increase consciousness on collection development in Mexican libraries: Quantity or quality? : A Mexican experience. Workshop, Mid-Term Meeting of IFLA Standing Committee Section on Acquisition and Collection Development. Granada, Spain, March 8-9, 2007. http://www.ifla.org/VII/s14/index.htm#conference (3) _________________________.” The need to increase consciousness on collection development in Mexican libraries: Quantity or quality? : A Mexican experience. Workshop, Mid-Term Meeting of IFLA Standing Committee Section on Acquisition and Collection Development. Granada, Spain, March 8-9, 2007. http://www.ifla.org/VII/s14/index.htm#conferencehttp://www.ifla.org/VII/s14/index.htm#conference (4) ibid. (4) ibid. (5) Asociación Nacional de Universidades e Instituciones de Educación Superior, Consejo Regional Centro Occidente. Grupo de trabajo de bibliotecas. Guía metodológica para evaluar las bibliotecas de las instituciones de educación superior de la región centro occidente de ANUIES. Marzo, 2000 pp.21-22. (5) Asociación Nacional de Universidades e Instituciones de Educación Superior, Consejo Regional Centro Occidente. Grupo de trabajo de bibliotecas. Guía metodológica para evaluar las bibliotecas de las instituciones de educación superior de la región centro occidente de ANUIES. Marzo, 2000 pp.21-22. (6) “Los mexicanos leen 2.9 libros al año”. Notimex. El Universal. Mexico City. Wednesday February 27th, 2008. (6) “Los mexicanos leen 2.9 libros al año”. Notimex. El Universal. Mexico City. Wednesday February 27th, 2008. Full article: http://eluniversal.com.mx/notas//485661.html Full article: http://eluniversal.com.mx/notas//485661.html (7) http:// sic.conaculta.gob.mx/index.php?table=biblioteca&1=&estado_id= (7) http:// sic.conaculta.gob.mx/index.php?table=biblioteca&1=&estado_id= access: 28 february, 2008.12:30 p.m. access: 28 february, 2008.12:30 p.m. (8) ibid. (8) ibid. NOTES: NOTES: All acronyms of Mexican organizations in the text are cited by their meaning in Spanish: CONACULTA, UNAM, CONPAB, CCIES, CUCEA, CCU, CERI.25 All acronyms of Mexican organizations in the text are cited by their meaning in Spanish: CONACULTA, UNAM, CONPAB, CCIES, CUCEA, CCU, CERI.25 The review in the Internet ( Google) under Libraries Collection Development Conspectus showed more than 51 mentions of use in Latin America: Peru, Puerto Rico… but more than 18,000 entries in other geographical areas such as Canada, United Kingdom, New Zealand, Australia, France, United States of North America and other countries. March 11, 2008. The review in the Internet ( Google) under Libraries Collection Development Conspectus showed more than 51 mentions of use in Latin America: Peru, Puerto Rico… but more than 18,000 entries in other geographical areas such as Canada, United Kingdom, New Zealand, Australia, France, United States of North America and other countries. March 11, 2008.