1. Multi Purpose Code Field in SFMA SFMS User Group Meeting May 22, 2012

2. 2 Multi Purpose Code Field Defined It is not established on a profile Optional on transaction entry screens on SFMA Ten characters long No special characters allowed such as commas Agency defined code that can be used for any purpose

3. Multi Purpose Code Field Defined (Continued) Referred to as MPCD, MPCODE, MP CODE, MULT depending on the screen Can be inferred from the following profiles: Index (24), PCA (26), RTI(550), Grant (29) and Project (27) Can be entered manually on transactions 3

4. Multi Purpose Code Field Defined (Continued) 28A Transaction Code profile field is labeled as ‘MULT’ with the following indicators: can be used (blank), cannot be use (‘N’) or input required (‘I’) If this field is blank on 28A T-Code profile, the field may be used for informational purposes by agencies 4

5. Multi Purpose Code Field on the Datamart The following tables contain the Multi Purpose Code on the Datamart:  Active Accounting Event  All Accounting Event  Archive Accounting Event  PCA  Index 5

6. Multi Purpose Code used on Generated Transactions The Multi Purpose Code field is used on warrant redemption transactions to report the Bank Microfilm # Redemption transactions are summarized and not at the warrant detail level Multiple warrants are on one redemption transaction The Bank Microfilm # on the redemption transaction is from the first warrant # on the summarized transaction 6

7. Multi Purpose Code used on Generated Transactions (Example) S084 UC: 10 STATE OF OREGON 05/17/12 03:30 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD BATCH: AGENCY 101 DATE 051412 TYPE R NO 927 SEQ NO 00024 REC TYPE: A STATUS: A GL: DR1 1011 CR1 1111 DR2 CR2 DR3 CR3 DR4 CR4 DOC AGY: 101 DOC DATE: 051412 EFF DATE: 051412 DUE DATE: SERV DATE: CUR DOC/SFX/CLASS: ZW051412 000 MOD: REF DOC/SFX/CLASS: AGENCY: 101 TRANS CODE: 394 INDEX: PCA: 99743 AY: 13 COMP/AGY OBJ: AMOUNT: 30826.95 RVS: DISCOUNT:.00 FO: W PDT: CI: PROP #: 1099: INV-NO: DT: VEND/MC: DESC: BANK CLEAR DATE-051412 NAME: CONT NO: CITY: ST: ZIP: RTI: D PMT-NO: DT: AP NO: 35250 FUND: 1750 AGY GL: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: 9795036878 AGY CD-1: 2: 3: 52000 CASH FUND: G38-TRANSFER: PMT TYPE: INT TM: 0.000 BANK: DISC-DT: TM: PEN-DT: TM: PEN AMT:.00 LAST PROC - DT: 05142012 TIME: 2013 ORIG SEQ NO: APPROVAL DT: 051412 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F2-85 F3-PRIOR INQ F4-PRIOR F5-NEXT F7-86 F9-INT ENTER-INQ 7

8. Multi Purpose Code used on Generated Transactions (Example) S047 UC: 10 STATE OF OREGON 05/17/12 03:45 PM LINK TO: PAYMENT CONTROL TABLE STATUS MAINTENANCE PROD WARRANT INFORMATION: WARRANT NUMBER: 122699124 STATUS MAINTENANCE: CLEARANCE DATE: 05142012 (MMDDYYYY) CLEARANCE FISCAL: 1112 CURRENT STATUS: P STOP DATE: WARRANT ISSUE DATE: 05032012 WARRANT EXPIRATION DATE: 05032014 VENDOR/MC: 1930508929 001 VENDOR NAME: CITY OF RICHLAND FISCAL YR: 12 AMOUNT: 188.36 CROSS REFERENCE NUMBER: STATUS: REWRITE/DUPLICATE IND: BANK MICROFILM NUMBER: 000009795036878 BANK TAPE NUMBER: Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT 8

9. Multi Purpose Code used on Generated Transactions (continued) Some redemption transactions do not have the Bank Microfilm # in the MCPD field  If the redemption is for ACH transactions, the MCPD field is blank  If the warrant erred on redemption and the redemption is processed manually, the MCPD field is blank 9

10. Multi Purpose Code used on Generated Transactions (Example) S084 UC: 10 STATE OF OREGON 05/17/12 03:37 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD BATCH: AGENCY 101 DATE 051412 TYPE R NO 927 SEQ NO 00001 REC TYPE: A STATUS: A GL: DR1 1011 CR1 1111 DR2 CR2 DR3 CR3 DR4 CR4 DOC AGY: 101 DOC DATE: 051412 EFF DATE: 051112 DUE DATE: SERV DATE: CUR DOC/SFX/CLASS: ZW051412 000 MOD: REF DOC/SFX/CLASS: AGENCY: 101 TRANS CODE: 394 INDEX: PCA: 99743 AY: 13 COMP/AGY OBJ: AMOUNT: 1668.55 RVS: DISCOUNT:.00 FO: W PDT: CI: PROP #: 1099: INV-NO: DT: VEND/MC: DESC: BANK CLEAR DATE-051112 NAME: CONT NO: CITY: ST: ZIP: RTI: D PMT-NO: DT: AP NO: 35250 FUND: 1750 AGY GL: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: 52000 CASH FUND: G38-TRANSFER: PMT TYPE: INT TM: 0.000 BANK: DISC-DT: TM: PEN-DT: TM: PEN AMT:.00 LAST PROC - DT: 05142012 TIME: 2013 ORIG SEQ NO: APPROVAL DT: 051412 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F2-85 F3-PRIOR INQ F4-PRIOR F5-NEXT F7-86 F9-INT ENTER-INQ 10

11. Multi Purpose Code used on Generated Transactions (Example) S047 UC: 10 STATE OF OREGON 05/17/12 03:50 PM LINK TO: PAYMENT CONTROL TABLE STATUS MAINTENANCE PROD WARRANT INFORMATION: WARRANT NUMBER: 122699233 STATUS MAINTENANCE: CLEARANCE DATE: 05112012 (MMDDYYYY) CLEARANCE FISCAL: 1112 CURRENT STATUS: P STOP DATE: WARRANT ISSUE DATE: 05032012 WARRANT EXPIRATION DATE: 05032014 VENDOR/MC: 1936011170 001 VENDOR NAME: CITY OF LOWELL FISCAL YR: 12 AMOUNT: 1668.55 CROSS REFERENCE NUMBER: STATUS: REWRITE/DUPLICATE IND: BANK MICROFILM NUMBER: BANK TAPE NUMBER: Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT 11

12. Multi Purpose Code Field on Entered Transactions Agencies can enter up to 10 characters in the Multi Purpose Code field on transaction entry Agencies can use the MPCD field on voucher transactions, this does not interfere with the Bank Microfilm # that will come in on with the redemption transaction 12

13. Multi Purpose Code Field on Entered Transactions S084 UC: 10 STATE OF OREGON 05/17/12 01:19 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD BATCH: AGENCY 101 DATE 051112 TYPE 4 NO 321 SEQ NO 00001 REC TYPE: A STATUS: A GL: DR1 3501 CR1 1211 DR2 CR2 DR3 CR3 DR4 CR4 DOC AGY: 101 DOC DATE: EFF DATE: 051112 DUE DATE: 051112 SERV DATE: 043012 CUR DOC/SFX/CLASS: VI153515 001 MOD: REF DOC/SFX/CLASS: AGENCY: 101 TRANS CODE: 222 INDEX: 87370 PCA: 22090 AY: 13 COMP/AGY OBJ: 6800 6815 AMOUNT: 106.92 RVS: DISCOUNT:.00 FO: PDT: MA CI: PROP #: 1099: INV-NO: 116704 DT: VEND/MC: 3714410056 000 DESC: NAME: MARY POPPINS CONT NO: 12058 CITY: SOMEWAY ST: OR ZIP: 97850 RTI: PMT-NO: 122712319 DT: 051112 AP NO: 30001 FUND: 2000 AGY GL: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: 032001 14 MPCD: 00406534 AGY CD-1: 2: 3: 00401 CASH FUND: 30000 G38-TRANSFER: PMT TYPE: INT TM: 0.000 BANK: DISC-DT: TM: PEN-DT: TM: PEN AMT:.00 LAST PROC - DT: 05112012 TIME: 1929 ORIG SEQ NO: APPROVAL DT: 051112 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F2-85 F3-PRIOR INQ F4-PRIOR F5-NEXT F7-86 F9-INT ENTER-INQ 13

14. Multi Purpose Code Field on Entered Transactions S084 UC: 10 STATE OF OREGON 05/17/12 01:39 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD BATCH: AGENCY 101 DATE 051112 TYPE W NO 985 SEQ NO 00034 REC TYPE: A STATUS: A GL: DR1 1211 CR1 0070 DR2 3500 CR2 3501 DR3 1111 CR3 1011 DR4 CR4 DOC AGY: 101 DOC DATE: EFF DATE: 051112 DUE DATE: SERV DATE: 043012 CUR DOC/SFX/CLASS: ZE20511R 001 MOD: REF DOC/SFX/CLASS: VI153515 001 AGENCY: 101 TRANS CODE: 380 INDEX: 87370 PCA: 22090 AY: 13 COMP/AGY OBJ: 6800 6815 AMOUNT: 106.92 RVS: DISCOUNT:.00 FO: PDT: MA CI: PROP #: 1099: INV-NO: DT: VEND/MC: 3714410056 000 DESC: NAME: MARY POPPINS CONT NO: 12058 CITY: SOMEWAY ST: OR ZIP: 97850 RTI: D PMT-NO: 122712319 DT: AP NO: 30001 FUND: 2000 AGY GL: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: 032001 14 MPCD: 00406534 AGY CD-1: 2: 3: 00401 CASH FUND: 30000 G38-TRANSFER: PMT TYPE: INT TM: 0.000 BANK: DISC-DT: TM: PEN-DT: TM: PEN AMT:.00 LAST PROC - DT: 05112012 TIME: 1929 ORIG SEQ NO: APPROVAL DT: 051112 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F2-85 F3-PRIOR INQ F4-PRIOR F5-NEXT F7-86 F9-INT ENTER-INQ 14

15. Multi Purpose Code Field Conclusion The Datamart will have the information that is on the transaction The information in the MCPD field on a redemption transaction is the Bank Microfilm # The information in the MCPD field on an agency entered transaction will be the agency entered information 15

16. Multi Purpose Code Field in SFMA Any Questions? 16