1. Field Audit Trail
Lawson Learning

2. Lawson M3 Java Audit Trail
A user is maintaining customer master data
xxxx xxxx xxxxxx xxxx xxxx xxxxxx xxxx xxxx xxxxxx ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’
Customer Master File
OCUSMA
A user can review audit data on an individual field
Database trigger program
If an audited field is updated, a trigger program writes an extra record into a separate audit file
Audit File
in FAT
Database
Schema
When a table is being audited, an additional process occurs at the point when the table is updated. A record containing the record image is written to an audit table created specifically for that audit by the FAT Manager. The FAT audit files are stored in a separate database schema (library) from the main M3 database tables.

3. Viewing field changes Example with Credit Limit 1 being audited
Lawson M3 Java Audit Trail
Viewing field changes
Example with Credit Limit 1 being audited
Press F9 with the cursor in the audited field
Pop-up screen shows previous values

4. Lawson M3 Java Audit Trail Overview
Used to display changes that are made in a field
update, write, and delete operations can be trailed
Primarily an interactive facility, not a reporting base
F9 key shows recent changes
Shows information on
the changes made
the user who made the changes
the date/time the changes were made
Audit trail is available on all fields in any file with
a unique key
a field xxCHID (“Changed By”) that contains the ID of the user who last changed the record
Field audit data tracks changes made inside or outside the Lawson M3 application.

5. Lawson M3 Java Audit Trail Overview
Field auditing begins in the FAT Manager with the creation of an Audit
specify the file and fields to be audited
specify the events to be audited - add, change, delete
The FAT Manager creates the necessary system objects that control auditing
audit files, stored in a separate database schema, containing
the audited fields (the before image)
unique identification of the updated record (key fields)
a unique counter for the update
the date- & time-stamp of the update
the type of update operation (add, change, delete)
the name of the user who updated the record

6. Lawson M3 Java Audit Trail Overview
Audit trail data can be viewed in M3 by positioning the cursor in a field and pressing F9
a pop-up list of recent changes is displayed, in most recent first sequence
before and after values of the field are shown
only the before value is stored in the audit table
Audit trail data can also be viewed in the FAT Viewer
available only to system administrators
iBrix implemented in Workplace
used only for exceptional cases
difficult to search/sequence the data

7. Life Cycle Manager or M3 Workplace
Lawson M3 Java Audit Trail
Java Audit Trail Components
M3 BE
FATCONF
Audit Data
FAT Server
FATTEST
FATLIVE
MVXTEST 1 A C B 2
MVXCONF
MVXLIVE
Life Cycle Manager or M3 Workplace
Port 8095
FAT Manager
Port
The FAT Manager provides a user interface
The FAT Server controls
the creation of audit files
the creation of database triggers
managing queries on audit data
The FAT Manager is the user interface, available from the Workplace Administration menu, that communicates with the FAT Server.
The FAT Server runs as a job in the M3JVA subsystem on the iSeries. One FAT server is required per environment.
The FAT database schemas are created to contain audit files and other metadata objects required by FAT.
Port

8. Lawson M3 Java Audit Trail
Process

9. Starting the FAT Server
Lawson M3 Java Audit Trail
Starting the FAT Server
Ensure the FAT server is started for the environment whose fields are to be audited
One FAT server job per M3 environment

10. Using FAT Manager to Create a New Audit
Lawson M3 Java Audit Trail
Using FAT Manager to Create a New Audit 1
Choose the System Configuration
List of audits 2
Click New
List of M3 files 3
Choose the file to be audited

11. Selecting Fields to be Audited
Lawson M3 Java Audit Trail
Selecting Fields to be Audited

12. Audit Status Audits can be activated or deactivated
Lawson M3 Java Audit Trail
Audit Status
Audits can be activated or deactivated
the status is shown in the list of current audits
Green – active
Red - inactive 12

13. Lawson M3 Java Audit Trail
Managing Partitions

14. FAT audit files reside in the separate database schemas
Lawson M3 Java Audit Trail
Java Audit Trail Partitions
M3 BE
M3 Workplace
MVXLIVE 1 A C B 2
FAT Server
FAT Manager
FATLIVE
Audit Data
MVXCONF 1 A C B 2
FAT Server
FATCONF
Audit Data
MVXTEST 1 A C B 2
FAT Server
FAT audit files reside in the separate database schemas
FATTEST
Audit Data 14

15. Java Audit Trail Partitions
Lawson M3 Java Audit Trail
Java Audit Trail Partitions
A partition is a separate table containing audit data
Each audit file can be separately partitioned
manually - when audit information becomes too old
automatically – if the audit information changes
Old partitions can be deleted manually
M3 Workplace
FATCONF
Customer Credit Limits (OCUSMA)
Price List Details (OPRICL)
Item Class Details (MITMAS)

16. Java Audit Trail Partitions
Lawson M3 Java Audit Trail
Java Audit Trail Partitions
M3 Workplace
Select the Partitions tab
Select the audit file to be partitioned, then click Modify

17. Java Audit Trail Partitions
Lawson M3 Java Audit Trail
Java Audit Trail Partitions
M3 Workplace
Click Manual break
New partition (table) is created
Size column shows no. of rows in old partition
Current partition always shows -1