1. 508: ICT Accessibility Resources “Partners for Progress” April 18, 2013 Tennessee Association on Higher Education and Disability (TNHEAD) 2013 Spring Conference Tennessee Tech University, Cookeville, TN

2. Agenda: I.Introduction II.WCAG 2.0 Overview III.Document Accessibility IV.Procurement V.Resources

3. I. Introduction Recent developments: information and policies about Section 508 508 Refresh: Notice of Proposed Rulemaking (NPRM)

4. Recent developments: DOJ 508 Survey (2012): Biennial survey of 508 practices in federal agencies. http://www.ada.gov/508/http://www.ada.gov/508/ 508 Strategic Plan (2013): Memo by Office of Management and Budget (OMB) setting bench marks for Federal agencies to follow when implementing Section 508: http://www.whitehouse.gov/omb/procurement_index_m emo/ Section 508 Refresh: NPRM (Pending publication, Fall, 2013.) www.access-board.gov www.access-board.gov

5. The “Refresh” of Section 508: The “Refresh” is an update of:  Section 508 standards for electronic and information technology (“E&IT”) (procured by Federal agencies)  Section 255 guidelines for telecommunications products

6. “Refresh” of the 508 standards: Proposed changes from 2011 ANPRM- 1. Organize technical provisions by functions, rather than product types – “two way voice communication” NOT “telephones” 2. Reference external standards – WCAG 2.0; ANSI C63.19-2011 3. Provide technical assistance within the document. 4. Define “covered electronic content”

7. II. WCAG 2.0 Overview “Web Content Accessibility Guidelines” Organization: 1. General principles 2. Guidelines 3. Success Criteria (3 levels: A, AA, AAA) http://w3.org/tr/wcag

8. Why use WCAG 2.0? Supports International harmonization OMB Circular A119 TEITAC recommendation Widely-Vetted and deliberate process to develop WCAG 2.0 Success Criteria Written to be technology neutral Written so they can be evaluated as true/false statements

9. Benefits of WCAG 2.0, Continued Robust Linked Resources Understanding Documents Intent Background Material Examples References How To Meet Documents Sufficient Techniques Common Failures http://w3.org/tr/wcag

10. The WCAG 2.0 Documents http://www.w3.org/WAI/intro/wcag20

11. Sample WCAG Success Criterion 1.4.1 Use of Color: Color is not used as the only visual means of conveying information, indicating an action, prompting a response, or distinguishing a visual element. (Level A) Compare to current Section 508: §1194.21 Software applications & OS (i) Color coding shall not be used as the only means of conveying information, indicating an action, prompting a response, or distinguishing a visual element.

12. WCAG 2.0 Conformance Apply to web pages, software, documents Must follow all Level A and AA Success Criteria and Conformance Requirements International standard for accessible web pages Wealth of Guidance Materials http://w3.org/tr/wcag

13. III. Document Accessibility The following examples are taken from WCAG 2.0:

14. 1.1.1 Non-text Content All non-text content that is presented to the user has a text alternative that serves the equivalent purpose 502.2.1 Equivalent Purpose (draft p. 54) Word 7 Context → Size → Alt Text

15. 1.1.1 Non-text Content Exceptions Sometimes “descriptive identification” is or other specific text alternative is required: Controls, Input Time-Based Media Test Sensory CAPTCHA Decoration, Formatting, Invisible ALT="" Usually, the above exceptions are concerns for web and software developers, not document authors.

16. 1.3.1 Info and Relationships Information, structure, and relationships conveyed through presentation can be programmatically determined or are available in text. 503.2 Information, Structure, and Relationships (draft p. 57) Word 7 tabbing vs. tables formatting vs. styles

17. 1.3.2 Meaningful Sequence When the sequence in which content is presented affects its meaning, a correct reading sequence can be programmatically determined. 503.3 Logically Correct Reading Sequence (draft p. 57) Word 7 Text Boxes vs. Paragraph Borders

18. More Examples 1.3.3 Sensory Characteristics: Instructions provided for understanding and operating content do not rely solely on sensory characteristics of components such as shape, size, visual location, orientation, or sound. 1.4.3 Contrast (Minimum): The visual presentation of text and images of text has a contrast ratio of at least 4.5:1 1.4.4 Resize text: Except for captions and images of text, text can be resized without assistive technology up to 200 percent without loss of content or functionality.

19. IV. Accessible Procurements Federal model: Agencies MUST procure accessible ICT which conforms to the Section 508 standards and “best meets” the business needs of the agency. Tools: BuyAccessible Wizard Government Procurement Accessibility Template (VPAT)

20. Procurement resources BuyAccessible Wizard! An online tool to facilitate compliance with the requirements of Section 508 https://app.buyaccessible.gov/baw/Browse r.jsp

21. Government Procurement Accessibility Template(GPAT) A document used by agencies to document their “market research” when procuring an ICT product. It is a chart of the 508 standards with a column to describe how a product does/does not conform and a column for an explanation. Agencies must choose product which “best meets” their business needs.

22. Quick Links – tool used in procurements Quick Links – sample solicitation language for a series of commonly procured items, e.g. printers. This is a generic GPAT filled out for the vendor. There is also solicitation language for large or small purchases. phttps://app.buyaccessible.gov/baw/Quick- Links/index.jsp

23. Solicitation Language for Smartphone This is an example of suggested language from a Quick Link. It should be cut and pasted into the solicitation documentation. …… Section 508 Program Need Requirements for accessibility based on Section 508 ………. Section 508 Deliverable Requirements Technical standards from 36 CFR part 1194 Subpart B ……… Section 508 Evaluation Factors Responses to this solicitation will only be considered for award ….. Section 508 Acceptance Criteria Smartphones delivered as a result of this solicitation will be accepted ….

24. V. Resources

25. Resources CIOC Accessibility Committee: www.CIO. gov Best Practices subcommittee for Section 508 http://www.cio.gov/committees.cfm/csec/3/cid/\ www.Section508.gov – FAQs, procurement www.Access-board.gov – §508 & §255 WCAG 2.0 materials: http://www.w3.org UNDERSTANDING-WCAG 2.0 Techniques for WCAG 2.0

26. Resources Creating Accessible flash: https://cio.gov/creating-accessible-flash/ Creating Accessible Websites: https://cio.gov/creating- accessible-websites/https://cio.gov/creating- accessible-websites/ Creating Accessible Word 2007 and PDF Documents: https://cio.gov/creating-accessible-word- 2007-and-pdf-documents/https://cio.gov/creating-accessible-word- 2007-and-pdf-documents/ Creating Alternative Text for Images: https://cio.gov/writing-alternative-text-for- images/https://cio.gov/writing-alternative-text-for- images/ Testing tool for a website: http://wave.webaim.org/http://wave.webaim.org/

27. CIO.gov Accessibility Policies and Governance Top Ten CIO Strategies: https://cio.gov/top-ten-things- cios-should-know-about-accessibility/ Performance Metrics and Measures: https://cio.gov/performance-metrics-and- measures/ Agency-wide Accessibility Policy: https://cio.gov/agency-wide-section-508-policy/ Internet Accessibility Policy: https://cio.gov/internet- accessibility-policy/ Directives Review Process: https://cio.gov/it-directives- review-processes/

28. CIOC Accessibility Statement Best Practices Accessibility Statement Checklist and example statement developed as a template for agencies: http://www.section508.gov/docs/CIOC_Accessibi lity_Statement_Best_Practices_vFNL.docx

29. Accessible Media: Accessible Conferencing/Media: The TAP Bulletin http://www.resna.org/tap/tapbull/tapaug.htm - a monthly publication of the RESNA (Rehabilitation Engineering and Assistive Technology Society of North America) Technical Assistance Project. This publication outlines some basic considerations when arranging Accessible Meetings. "Access for All, Helping to make participatory processes accessible for everyone," (http://www.eenet.org.uk) Assembled by Ingrid Lewis, Save the Children. Adobe Acrobat file available for download or reading online. A Guide To Planning Accessible Meetings http://www.jik.com/gpam.html - this resource has been compiled by June Isaacson Kailes and Darrell Jones for the Independent Living Research Utilization (ILRU) program of The Institute for Rehabilitation and Research (TIRR).

30. Accessible Resources, continued Resource Directories http://www.loc.gov/nls/ - from The Library of Congress’ National Library Service for the Blind and Physically Handicapped (NLS). This site provide plain text document listings of libraries and other resources for the visually- impaired. Large Print and Low Vision Resource Network; Duxbury Systems 2000 - Offers an extensive listing of Braille resources.(http://www.duxburysystems.com/resource.asp) CSUN'S Sixteenth Annual International Conference "Technology and Persons with Disabilities" Conference Proceedings. http://www.csun.edu/- Archived conference proceedings on many different assistive technologies. WGBH Caption Center Online Resources and information on captioning.(http://main.wgbh.org/wgbh/pages/captioncenter/)

31. Section 508 Best Practices Webinar series 2013 Sponsored by the U.S. Access Board, CIO Council and eFedlink. Held bi-monthly: January, March, May, July, September and November 2013 Past webinars: http://www.adaconferences.org/CIOC/Arc hives/ More information: Creagan@access- board.gov

32. Accessible Webinars Great Lakes ADA Center: 312-413-1407 (V/TTY) h ttp://www.adagreatlakes.org/WebForms/ContactUs/ Training on Accessible Webinars: http://www.accessibilityonline.org/Archives/ind ex.php?app=4&type=transcript&id=2012-09- 06

33. Contact us Technical assistance: Creagan@access-board.gov 508@access-board.gov (800) 872-2253 (voice) (800) 993-2822 (TTY) Website: http://www.access-board.gov

34. Thank you!

35. www.access-board.gov