1. LEO: LSHTM Ethics Online Patricia Henley Quality & Governance Manager London School of Hygiene & Tropical Medicine patricia.henley@lshtm.ac.uk

2. What is LEO? LSHTM Ethics Online Online ethics application system Used for staff and students at LSHTM – Merges staff ethics form (E1) with MSc student CARE form Application: https://leo.lshtm.ac.ukhttps://leo.lshtm.ac.uk

3. Logging in for the first time Click new user Does NOT use your standard LSHTM log-in (eg SRESPHEN), but can use LSHTM email with same password Help, FAQs, contact

4. Registration Note: Case-sensitive Log-in for system Currently have a character limit of 50

5. Logging in Not your LSHTM Novell log-in https://leo.lshtm.ac.uk

6. Work Area System messages appear here. Should also receive emails Archive of all projects Help, FAQs and contacts

7. Getting started Click on create project

8. Short title Short title will appear in summary lists of projects

9. Start your project Click to start working on project

10. Navigation screen Short title Sections to complete Greyed out means not applicable (Will change depending on answers provided) Click to get started Transfer sends to another user. Will not be able to edit. Share allows collaboration on form with two users working on it at the same time. Print generates a pdf that can be saved locally

11. The “smart” form part 1

12. The “smart” form part 2 Answering yes will activate further questions Click next or previous or navigate to move through form Auto-saves BUT will lock you out of system >20min

13. Applicant details

14. Filter questions Some questions have help boxes For MScs: do not require ethical approval from LSHTM BUT still submitted as per other types of studies

15. Example 1: Secondary Data Analysis

16. Project Filter (1) Includes for modelling projects unless fully from public domain

17. Project Filter (1) Data fully from public domain

18. Outline To upload documents. Not all applicable

19. Experience MSc: Upload own CV only

20. Methods

21. Confidentiality & Data

22. Funding

23. Local Approval

24. Secondary data analyses New for MSc: Requested by MSc committee for most students

25. Data Sources, IP & Permissions MSc students only - from CARE form

26. Risk MSc students only - from CARE form

27. Example 2: Working with human tissue

28. Project filter

29. Outline To upload documents. Not all applicable

30. Experience Not previously requested for MSc students, but valuable information for ethics committee to determine appropriateness of study, eg RCT studies or working with children MSc: Upload own CV only

31. Methods

32. Consent Requests more details than CARE form, but very important for this to be included

33. Confidentiality & Data

34. Funding

35. Tissue

36. Local Approval New for MSc but has been an ongoing issue

37. Data Sources, IP & Permissions MSc students only - from CARE form

38. Risk MSc students only - from CARE form

39. Example 3: Literature review only

40. Project filter

41. Outline To upload documents. Not all applicable

42. Experience Not previously requested for MSc students, but valuable information for ethics committee to determine appropriateness of study, eg RCT studies or working with children MSc: Upload own CV only

43. Methods

44. Confidentiality & Data

45. Funding

46. Local Approval New for MSc but has been an ongoing issue

47. Data Sources, IP & Permissions MSc students only - from CARE form

48. Risk MSc students only - from CARE form

49. Sharing the form

50. Sharing To share application with your supervisor or others.

51. Sharing with Supervisors

52. Recipient view Click to see what has been shared

53. Recipient view Click to viewOr reject

54. Submitting the form

55. Signatures

56. Signatures if not complete

57. Submission Click on submit. This will bring up a completion checker

58. Completion Checker

59. Clicking on link will bring you back to the question

60. Signatures Student requests 1. signature from supervisor then 2. Course Director. They will need to log-in to sign. *Signatories need to have an account. Make sure before requesting* *If form shared with supervisor, supervisor can sign directly without student requesting signature*

61. Last Step If complete and signed, click submit for it to be submitted to cmte. Notification will be sent to applicant *Further editing at this point will invalidate signatures*

62. Timelines Application deadline: 4 April 2014 Time for MSc ethics review: – 4 weeks for standard projects – Might take longer for complex projects or projects involving vulnerable participants

63. Queries and Help Contact MScethics@lshtm.ac.ukMScethics@lshtm.ac.uk Or ring ext 2221 http://www.lshtm.ac.uk/ethics