1. California Emergency Management Agency March 1, 2013 1

2. Nation at war Pacific situation – Fear of mass attack on CA Coast Volunteer workforce – Recruited and trained – No expectation of compensation Legislative action 2

3.  Certified War Councils (renamed Disaster Councils) as “accredited” Allowed registration of volunteers as DSWs  Required Loyalty Oath  Provided worker’s compensation to registered volunteers  Offered limited liability protection  Volunteer Protection Act of 1997  ESA Government Code §8657  Good Samaritan Laws 3

4. California Emergency Management Agency (Cal EMA)  Approves disaster council accreditation, regulations, classifications  Delegates registration/oath authority to state agencies  Reviews claims, authorizes settlements, issues checks  Manages DSW appropriation  Ensures compliance: Medicare Reporting federal mandate 4

5. State Legislature  Approves annual appropriation from General Fund State Compensation Insurance Fund (SCIF)  Processes claims  Calculates benefits  Communicates with Cal EMA from start of claim to closure Accredited Disaster Councils (or authorized designees)  Registers, supervises, trains volunteers  Determines criteria for supervision  Determines level of background checks, if any, for classification  Complete SCIF documents (when injury occurs) 5

6. DSW Volunteer Disaster Service: Eligible & Excluded Activities DSW Registration Volunteer Classifications Oath Authority File Retention & Recordkeeping Worker’s Compensation 6

7.  Registered with: Accredited Disaster Council (ADC) or Authorized Designee (i.e. ADC designates County Animal Control) Cal EMA or authorized state agency  Receives no pay  Activated by supervising agency  Impressed into service (rare)  Auxiliary Firefighter Volunteer EXCLUDES: Volunteer firefighters Convergent volunteers 7

8.  Adults physically and mentally capable of performing disaster related activities  Employed, unemployed, or retired persons  Volunteers under 18 with parental or legal guardian consent 8

9. Activities authorized/defined in: California Emergency Services Act (ESA) ► Disaster activities resulting from: -State of War emergency -State & Local proclaimed emergencies -Search and rescue missions -Official out-of-state deployments -Activities performed to mitigate imminent threat of extreme peril to life, property ► DSW classifications & scope of duties ► Travel to and from the incident site REF: GC Sections 8558 & 8585.5 9

10. ► Training may be required by: - ADC, authorized designee, supervising agency ► Training may include: √ Basic/Advanced/Refresher courses √ Exercises (Person in ‘victim’ role must be registered as DSW volunteer) √ Out-of-state: only under very specific criteria ► Training must be: 1.Approved in advance by the ADC or authorized agency 2.Documented to verify participation 3.Supervised ► Offsite, onsite ► Paid staff, volunteers 4.Commensurate with classification 10

11.  Day-to-day operations ◦ Activities typically associated with emergency response agencies (i.e., assisting with single structure fires, traffic collisions; crowd control for concerts & sporting events)  Preparedness/Planned Activities ◦ Educational fairs, first aid booths ◦ Parades, festivals, fundraisers, smoke detector installations  Other Non-Disaster Activities ◦ Website/newsletter development, event planning  Self Activation  Travel to and from the training site 11

12.  Accredited Disaster Councils (ADC) All 58 counties in CA Most cities in CA  Authorized Designees of ADC Government/public agencies  Cal EMA  County OES  Authorized state agencies 12

13.  Authorized Persons (GC §3104)  Elected officials  Designated public officials ▸ local ordinance may identify persons/positions  County and city clerks  Notary public (without charging a fee)  Cal EMA Secretary NOTE: Volunteers CANNOT administer the Loyalty Oath 13

14. Required: 1.Name & address of registrant 2.Classification  More than one may be identified depending on scope of duties 3.Date enrolled (date Loyalty Oath signed) 4.Loyalty Oath √ Taken & signed by applicant before authorized official √ Signed by authorized official √ Signed prior to date of injury 5.Name of registering govt agency w/signature & title of authorized person. Optional: Specialty, ID #, Emergency Contact, License #, Phone # 14

15.  Animal Rescue, Care & Shelter (Updated)  Communications  Community Emergency Response Team Member  Emergency Operations Center/Incident Command  Human Services  Fire  Laborer  Law Enforcement  Logistics  Medical & Environmental Health  Safety Assessment Inspector (Updated)  Search & Rescue (Updated)  Utilities Deleted: Finance & Admin Staff 15

16. Loyalty Oath – Registration Form State: file w/in 30 days; follow Dept of Personnel Administration rules County : file with Clerk City: file with Clerk Public Agency: file with designated Officer/Employee of the agency I nspections by SCIF/Cal EMA Registrations to be kept current Destruction of records: 5 years after DSW’s service ends 16

17. Claim Package must include: 1. Completed SCIF #3301 by: - DSW volunteer & employer/supervisor 2. Completed SCIF #3267 by: - Employer/supervisor ONLY (Not volunteer) OR - Call 24 hr Claims Reporting Center (888) 222-3211 3. Copy : DSW Registration & Oath 4. Copy : Incident narrative If injury due to training: 5. Copy :Training document verifying participation 6. Copy: Pre-authorization of training activity Step-by-step claim information located at: www.calema.ca.gov/PlanningandPreparedness/Pages/Disaster-Service- Worker-Volunteer-Program.aspx 17

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20.  State Compensation Insurance Fund Specialized Claims Operations PO Box 65005 Pinedale, CA 93650 (951) 413-5954  California Emergency Management Agency DSW Volunteer Program - Preparedness 3650 Schriever Avenue Mather, CA 95655 (916) 845-8763 20

21. 21 Anita Chant Kathryn Chin Anita Chant Kathryn Chin Program Lead Staff Services Analyst Program Lead Staff Services Analyst (916) 845-8763 (916) 845-8787 (916) 845-8763 (916) 845-8787 anita.chant@calema.ca.gov kathryn.chin@calema.ca.gov anita.chant@calema.ca.gov kathryn.chin@calema.ca.gov DSWVP Regulations, Guidance & Related Documents: http://www.calema.ca.gov/PlanningandPreparedness/Pages/Disaster-Service-Worker- Volunteer-Program.aspx http://www.calema.ca.gov/PlanningandPreparedness/Pages/Disaster-Service-Worker- Volunteer-Program.aspx