1. Introduction to Campus Community Why should I care about Campus Community data? January 11, 2006 Updated January 25, 2006

2. Today’s agenda  What is Campus Community?  What is the scope of Campus Community for STARS implementation?  Where do Campus Community data fields come from?  How will we use Campus Community?  How will we work together?

3. What is Campus Community?  Core of PeopleSoft Campus Solutions package  Shared by Human Resources, Payroll, Alumni Affairs & Development, and Student areas  Within Student Administration, shared by Admissions, Registrar, Financial Aid, and Bursar

4. What is Campus Community?  A person is a person is a person…  Data common to people such as  Names  Addresses  Phone numbers  Citizenship  Ethnicity  Single person ID – not SSN!

5. Person Data Name Address Gender Ethnicity Student Data Grades Financial Aid Award Tuition Charges Degrees Prospect/Applicant Data GRE Scores Recommendation HS Transcript Employee Data Job Information Pay Rate Benefits Alumni Data Volunteer Activities Giving History

6. What is Campus Community?  An org is an org is an org…(unless it’s an Academic Org!)  External Organizations can be  Schools  Agencies  Vendors  Data common to external organizations such as  Names  Locations  Phone numbers  Single organization ID

7. What is Campus Community?  The 3C’s  Communications  Checklists  Comments  People or organizations  Event tracking  On and off-campus events  Not Resource25 replacement

8. What is included?  Several areas of Campus Community included in STARS implementation  Biographical/Demographic Data such as  Name  Address  E-mail address  Gender  Ethnicity  Citizenship  Military Status

9. Names

10. Addresses

11. Phones and email

12. What is included?  Also included…  Search/Match  Search for existing records  Helps to prevent duplicates  Service Indicators  Negative service indicators (holds)  FERPA

13. Search/Match

14. Service Indicators Service Indicator Flag

15. What is included?  Also included…  External organizations – high schools, colleges, agencies, vendors  3C’s Communications  3C’s Checklists  Events

16. Checklists

17. What isn’t included?  Several areas determined to be out of scope for STARS implementation, including  Religious preference  Health/immunization tracking  Extracurricular activities  SEVIS

18. To be determined  Throughout STARS IDP’s, decisions will be made on areas such as  3C’s Comments  Person-to-person relationships  Athletic participation

19. Topics for other sessions  Detailed IDP’s will address  Service Indicators  “Holds”  Setup and use  3C’s  Communications, Checklists, and Comments  Setup for SA modules  Best practice coding schemes

20. Topics for other sessions  Search/Match  On-line and batch searches  Preventing duplicates  Setup and use  FERPA  Setup  Much more!

21. Where do data elements come from?  Bio/demo data created or updated from  Data loads  Test scores  Prospect/applicant loads  ISIR loads  Manual Entry  Prospects  Applicants  Students  Self Service!

22. Self Service

23. More Self Service

24.  STARS Address Types  Student Home  Billing 1 and 2  Boarding School  University assigned – Residence Hall  Local – Not a Residence Hall  Human Resources, Payroll, and Alumni Affairs/Development Address Types  Home  Work  Business  Seasonal  Preferred Decisions so far Similar types for phone and email

25. Decisions so far  Name Types  Primary – all changes must be via OUR  Preferred  Self Service  No primary name changes  No University assigned address, email, or phone changes  No Billing 2 address changes

26. Need to work together  All part of core Campus Community module  Shared data and information  No longer in our own silos  Lots of benefits  Reduced number of interfaces  Less duplicated work  Common data values and definitions  Consistent reporting  We need to play nice!

27. Need to work together  Critical that Admissions, Registrar, Financial Aid, and Bursar work together  Define consistent uses of Campus Community  Define consistent and flexible coding schemes  Make decisions as a team  Critical that STARS work with  Human Resources  Payroll  Alumni Affairs & Development

28. Need to work together  Shared Data Committee (SDC)  Review proposals for use and coding schemes  Provide feedback, questions, suggestions  Approve proposals  Endorse policy proposals for PS Directors  Representation from HR, Payroll, AA&D, Student, and CIT  Single point of contact  Work with Cassie Dembosky  Proposals for SDC  Report back to each team

29. “Living together is an art.” William Pickens, 1932 US educator, university dean, field secretary for the NAACP

30. Questions? Cassie Dembosky Campus Community Lead 255-3203 ccd3@cornell.edu