1. E-TENDER USER GUIDE FOR VENDOR EMPTORIS VERSION9
URL :
Contact Person:
Linda Yong Tel:
address:
Hizam Kadir Tel:
address:

2. 1a. Log into the system 1/5 – Key in Name & Password
SCREEN SHOT
SCRIPT
Type in the URL address
Type in Login Name
Type in Password.
First time login. You are given a password by You are require to change password at first login. The password should have at least one capital letter and one number
Type in Name, Password & Click Login
Test Users:
demo1 = Demobsp1
demo2 = Demobsp2
demo3 = Demobsp3
demo4 = Demobsp4

3. 1b. Log into the system 2/5 – Forgot your Login Name or Password?

4. 1c. Log into the system 3/5 – Forgot your Login Name?
1b. Log into the system 2/5 – Forgot your Login Name or Password?
Forgot your Login Name?
Type in your address
Click OK
will send you your login name.

5. 1d. Log into the system 4/5 – Forgot your Password?
Type in your Login Name
Click OK
will send you a new
Password.

6. 1e. Log into the system 5/5 – Terms & Conditions
SCREEN SHOT
SCRIPT
Click Or
However if you cannot proceed past Terms & Conditions after clicking on “I Agree” button,
Please to
Click

7. 2a. View Tender Documents - 1 / 5 - Select Auction
SCREEN SHOT
SCRIPT
Default Status
Default Status
= Open/Pending/
Paused
To view Tender
with other Status
Click the Drop down
Menu
Click RFx Name
To view Tender with other status
Click the drop down menu
Click RFx Name

8. 2b. View Tender Documents – 2/5 – Open Attachments
SCRIPT
IMPORTANT
The Tenderer’s attention is drawn to the following prior to commencing the download and opening of the attachments to this tender:
The attachments to this tender are in various file formats.
Tenderers are NOT PERMITTED to make any alterations, additions to or deletions from the tender documents, whether in hardcopy or in electronic file format ,unless expressly instructed to do so by the COMPANY.
Separate provisions are made within the tender documents should the tenderer wish to bring to the attention of the COMPANY any concerns with the format, content or wording of the tender documents.
Tenders submitted to the COMPANY that contain unauthorized alterations, additions or deletions from the original that are not expressly instructed by the COMPANY WILL BE disqualified from the tender process.

9. 2b. View Tender Documents – 3/5 – Open Attachments
SCREEN SHOT
SCRIPT
Click
To view Tender document
Click RFx Attachments

10. 2c. View Tender Documents - 4/5 - Open/Download Document
SCREEN SHOT
SCRIPT
Click
Content of the file
To Open/Download Tender Document
Click Content of the file

11. 2d. View Tender Documents – 5/5 - Open or Save Document
SCREEN SHOT
SCRIPT
Click Or
Click Open or Save

12. 3a. Request For Clarification/Submit Acknowledgement – 1/8 – Via Messages
SCREEN SHOT
SCRIPT
Click

13. 3b. Request For Clarification/Submit Acknowledgement – 2/8 – Create Message
SCREEN SHOT
SCRIPT
Click
Click Create

14. 3c. Request For Clarification/ Submit Acknowledgement – 3/8 – Create Message Text
SCREEN SHOT
SCRIPT
Select All Hosts (Default)
Key Subject & Message Text
Click attachment (if any)
Click Attachments

15. 3d. Request For Clarification/Submit Acknowledgement – 4/8 – Create Message with Attachment
SCREEN SHOT
SCRIPT
Click
Click Add Attachment

16. 3e. Request For Clarification/Submit Acknowledgement – 5/8 – Upload Message Attachment
SCREEN SHOT
SCRIPT
Type in Name
Click
Type in Name
Click Browse
Click Save
Click Close

17. 3f. Request For Clarification/Submit Acknowledgement – 6/8
– Submitted Message Attachment for Review/Delete
SCREEN SHOT
SCRIPT
Click Content
Click Close
4. Click Close
To delete uploaded
Document
Tick the box (Select)
& Click
To Resubmit document
Click
To view Uploaded document
Click Content

18. 3g. Request For Clarification/Submit Acknowledgement – 7/8 – Send Created Message to Auction Team Members
SCRIPT
SCREEN SHOT
SCRIPT
Click All Hosts
Click Send
1. Click All Hosts
2. Click Send

19. 3h. Request For Clarification/Submit Acknowledgement – 8/8
– Submitted Message Accepted
SCREEN SHOT
SCRIPT
Click Close
Sent Message displayed
Click Close
Reminder
All enquires, tender acknowledgement,
Business Principle & Secrecy Agreement
submit via RFX Messages

20. 4a. Accept or Decline E-Tender – 1 / 3
SCREEN SHOT
SCRIPT
Click Or
Click Accept or Decline

21. 4b. Accept or Decline E-Tender - 2/3 - Accept
SCREEN SHOT
SCRIPT
Click OK
Click OK

22. 4c. Accept or Decline E-Tender - 3/3 - Decline
SCREEN SHOT
SCRIPT
Click OK
Click OK
Tender automatically removed

23. 5a. Submit E-Tender – 1/9 – Place/Revise Response
SCREEN SHOT
SCRIPT
Click
Click Place Response

24. 5b. Submit E-Tender - 2/9 – Create/Edit Response
SCREEN SHOT
SCRIPT
Type Yes
Click
1. Type “yes’”
2. Click 2nd Paper Clip

25. 5c. Submit E-Tender – 3/9 - Create Attachments
SCREEN SHOT
SCRIPT
Click
Click Add Attachment

26. 5d. Submit E-Tender – 4/9 - Upload Attachments
SCREEN SHOT
SCRIPT
Type in Name
Click
Type in Name
Click Browse
Click Save
Click Close

27. 5e. Submit E-Tender - 5/9 - Attachment Accepted for Review/Delete
SCREEN SHOT
SCRIPT
Click Content
Click
4. Click Close
To delete uploaded
Document
Tick the box (Select)
& Click
To Resubmit document
Click
To view Uploaded document
Click Content

28. 5f. Submit E-Tender – 6/9 - Save Attachments
SCREEN SHOT
SCRIPT
Click
Click Save
Click Close

29. 5g. Submit E-Tender – 7/9 - Check Submission Responses
SCREEN SHOT
SCRIPT
Check Status = R (Responded)
If Status=DB (Draft Bid) means “Save” button in page 28 is not click
Bid Status
R = Responded
DB= Draft Bid (Decline)

30. 6. Log Out
SCREEN SHOT
SCRIPT
Click
To Logout
Click

31. 7. Status of E-Tenders SCREEN SHOT SCRIPT RFx Acceptance
No acknowledgement
= Blank
Acknowledge receipt =
Submitted tender
If the RFx Acceptance is blank – you have not accepted our tender
If the RFx Acceptance is tick – you have accepted our tender
If the RFx Acceptance is R – we have received your tender

32. Do not send your messages here
REMINDER
Do not send your messages here
You need to attach it in RFx messages 32