1. MAIL NETWORK OPTIMISATION PROJECT

2. The Approach
Pilot project was introduced for Speedpost in 6 major cities
89 Sorting Hubs and some Intra Circle Sorting Hubs were identified (w.e.f. 10thNov )
The project has been extended to First Class , Second Class and Parcels later.

3. Standardization of operation of speed post
Processes at Booking Offices
Optimisation of Network Schedule
Processes at Sorting Hubs
Processes at Delivery POs

4. Processes at booking office
Booking offices should close separate bags for
TD and Non TD
You should check that it is done, else report the matter in the DR

5. ICH mapped with parent NSH
Mail Flow
Other NSH
Your office
NSH
ICH within Circle
Post Offices
Post Offices
ICH mapped with parent NSH

6. NSHs & ICHs within Circle
Mail Flow
NSHs & ICHs within Circle
Your office
ICH
Post Offices

7. POs directly mapped with National Sorting Hub
The PO will close the following bags
TD bag containing the Speed Post articles to be delivered at the POs mapped with the NSH except station articles.
Non TD bag containing all the remaining Speed Post articles

8. POs mapped with Intra-Circle Sorting Hub
The PO will close the following bags to
ICH - bag containing Speed Post articles to be delivered by the POs in the own Circle except Station articles and TD of NSH.
NSH - TD bag containing the Speed Post articles to be delivered at the POs mapped with the NSH.
NSH - Non TD bag containing all the Speed Post articles to be delivered by the POs in Other Circles

9. Optimization of network schedule
RECEIPT FROM POs
NON TD –
Sorted first and schedule should suit the cut off for connecting Schedule for Other SPCs/sorting hubs
TD – Sorted while waiting for receipts from other sorting hubs
RECEIPT FROM OTHER HUBs
TD –
Sorted after receipt and the schedule should suit the cut off for delivery.

10. Process at Sorting Hub Layout Assembly Line concept was introduced
Mail agency/TMO was streamlined
Improved sorting process
Volume based Sorting logic was introduced
Sorting diagram was designed to suit this logic
New sorting case was designed
Adequate equipments and infrastructure
New roller containers, trays, trolleys and bag cutters were used
Computers, scanners, printers and internet connectivity were provided.

11. Lay out of Sorting Hub

12. Equipments for Sorting Hub
Sorting Cages
Roller containers
Bag cutter and stool
Tray trolleys

13. Before MNOP Selections based on traffic and closing pattern
72 pigeon hole sorting cases were used

14. Before MNOP

15. After MNOP Selection based on traffic and dispatch schedule
50 pigeon hole sorting cases are developed
Pigeon holes are bigger in size to accommodate A4 size envelopes
In the sorting is done two levels
At first level sorting is for those destination having more no. of articles
The destination having less traffic is sorted to one pigeon hole and further sorted at the second level
Work is made is easy because of lesser selections

16. After MNOP

17. KPI – Key Performance Indicator
KPI – a set of parameters, used to define and measure progress towards organizational goals.
Through this the performance of your office will be monitored regularly by Senior Management.
Your role in making your office a better one is very much .
Scanning of all the Mails received and despatched plays a vital role.

18. Scan compliance – No of Scans
Articles Booked at PO/SPCC
TD Articles : 8 In Hubs : 4
NTD Articles : 12 In Hubs : 4 + 4
Articles Booked at BNPL centre/ MBC/ OSA facility/ BPC
TD Articles : 5 In Hubs : 1
NTD Articles : 9 In Hubs : 1 + 4

19. Scans for TD Articles Booked at PO/ SPCC
PO/SPCC Booking Scan
PO/SPCC Despatch Scan
SPCC MA/TMO Reciept Scan
SPCC Bag Opening Scan
SPCC Bag Closing Scan
SPCC MA/TMO Despatch Scan
Delivery PO receipt Scan
Delivery PO Final Delivery Scan(Delivery data upload)
India Post

20. Scans for Non TD Articles Booked at PO/ SPCC
PO/SPCC Booking Scan
PO/SPCC Despatch Scan
Origin SPCC MA/TMO Receipt Scan
Origin SPCC Bag Opening Scan
Origin SPCC Bag Closing Scan
Origin SPCC MA/TMO Despatch Scan
Destination SPCC MA/TMO Receipt Scan
Destination SPCC Bag Opening Scan
Destination SPCC Bag Closing Scan
Destination SPCC MA/TMO Despatch Scan
Delivery PO receipt Scan
Delivery PO Final Delivery Scan(Delivery data upload)
India Post

21. Scan of TD articles booked at BNPL centre/ MBC/ OSA facility/ BPC
Booking Office Booking Scan
Booking Office Despatch Scan
Mail Agency Despatch Scan
Delivery PO receipt Scan
Delivery PO Final Delivery Scan
India Post

22. Scan of Non TD articles booked at BNPL centre/ MBC/ OSA facility/ BPC
Booking Office Booking Scan
Booking Office Despatch Scan
Mail Agency Despatch Scan
Destination SPCC MA/TMO Receipt Scan
Destination SPCC Bag Opening Scan
Destination SPCC Bag Closing Scan
Destination SPCC MA/TMO Despatch Scan
Delivery PO receipt Scan
Delivery PO Final Delivery Scan
India Post

23. Performance Monitoring
Performance of each hub is monitored through Video conference at fortnightly interval
MNOP has won the Prime Ministers Award for e Governance during

24. PrimeMinister’s Award

25. THANKS