1. WELCOME TO Intermediate VA FILEMAN REPORTS SESSION
Tom Fagan, Pharmacy Benefits Management Clinical Informatics VA FileMan Instructor and Clinical Applications Coordinator at VAMC
Richmond, Virginia

2. LEARNING OBJECTIVES AND CLASS FORMAT
Be able to use select VA FileMan Functions to manage output
Know where to find additional References for Functions
Understand unique SORT strategies used together to SEARCH
Know how to use List File Attributes to identify regular indexed field for efficient SORT or SEARCH
Be Familiar with Intermediate Applications (template sharing, data capture, flatten Multiple)
Understand Importance of Data Validation and Privacy/Security
Query class for:
Who has take PBM remote online VA FileMan Training
individual learning objectives
FM experience
FM access
Use VA FileMan reports dat package support

3. Select VA FileMan Functions
Note: Most work with output and SORT or SEARCH
SYNTAX is important = reduce frustration
$E Extract
$P Piece or QARNAME or QARTEXT
NUMDATE
NUMDATE4
DAYOFWEEK
$S Select Mr for male or Ms. For female
Syntax and context are important
nTH
Format:
The syntax of this function is different because the function's name is defined by the user. The name is a number followed by an ordinal number suffix.
nTH(fname)
nTH(fname:field)
Parameters:
In the first format, fname is the name of a file or of a Multiple in your current file.
In the second format:
fname is the name of your current file or Multiple.
field is the name of a field (or a field number preceded by #) in fname.
Use:
This function returns the nth entry in a file or in a Multiple identified by fname. If the second format is used, the value of the specified field associated with the nth entry in fname is returned. The nth entry is determined by the internal entry number; the function does not analyze the values of the entries. When used with the second format, the nth subentry with a non-null value is returned.
Examples:
2ND(DIAGNOSIS) => Angina Pectoris [the second entry in the DIAGNOSIS Multiple]
10TH(ADMISSION:ADMISSION DATE) => JAN 2,1990 [ADMISSION DATE associated with the tenth ADMISSION]
Table 43: VA FileMan File and File Data Function—nTH
Print file entries from file #50 DRUG file standard contains for (#.01) field contains DILT VERA AMIOD SIMVA versus using $E
Standard contains (great for combination)
DRUG (3736 entries)
SORT BY: GENERIC NAME// GENERIC NAME["DILT"!(GENERIC NAME["VERA")!(GENERIC NAME[
"AMIO")!(GENERIC NAME["SIMV")
WITHIN GENERIC NAME["DILT"!(GENERIC NAME["VERA")!(GENERIC NAME["AMIO")!(GENERI
C NAME["SIMV"), SORT BY:
FIRST PRINT FIELD: .01 GENERIC NAME
THEN PRINT FIELD: NUMBER
THEN PRINT FIELD:
Heading (S/C): DRUG LIST//
START AT PAGE: 1//
New with $E left justified easier to add uppercase
Print File Entries
OUTPUT FROM WHAT FILE: DRUG//
SORT BY: GENERIC NAME// "AMIODA^SIMVA^VERAP^DILTI"[$E(GENERIC NAME,1,5)
WITHIN "AMIODA, SORT BY:
DEVICE: TELNET PORT Right Margin: 80//
$P with name in patient versus QARNAME

4. Pharmacy Benefit Management Pharmacy Informatics Training Sharepoint Reference
Symbology reference
Terminology
Link to primary source and more details Advanced VA FileMan Manual on VDL

5. Unique Sort Strategies
Harmony + Print SORT ! Print Output used to subcount with statistics
SORT [ contains with text string on left side use with $E for shorter ! statement RX Status or Drug name example
Cascading word processing field search ORDER file #100 ORDER ACTION (multiple) ORDER TEXT field example
Statistics [DISTATISTICS]

6. Indexed Fields Indentify “REGULAR” with LIST File Attributes
Use in SORT with PRINT FILE Entries
Use in SEARCH with SEARCH FILE Entries

7. Applications Multiples unique challenges
Flatten Nth and COUNT
PARAM and SETPARAM
COPY and PASTE Sharing of Print SORT and Print OUTPUT templates
Data Capture Demonstration

8. Phone: Tom Fagan (804)675-5298 EMAIL: THOMAS.FAGAN@VA.GOV
1-800-HELP ME
Phone: Tom Fagan (804)

9. QUESTIONS ?

10. LOG IN FOR HANDS ON ACCESS: nnVEHU VERIFY: VEHUnn
nn number to be assigned by instructor
Training Menu
List File Attributes
Inquire to File Entries
Print File Entries
Search File Entries
Template Edit
Participants should not do ???
discuss menu options local may be different
IP:
Username: PBM
Password: PBM
Access: ##VEHU
Verify: VEHU##