1. 2015 BUDGET PROPOSAL FEBRUARY 24, 2014 1

2. Agenda 1.Current Situation 2.Department Objectives, Goals & Strategies 3.2014/15 Plans 2

3. Lynnfield Rec Commission Board Matt Monkiewicz – Chair Frank Morelli – Treasurer John Judd – Fields Committee Liaison Rod Boone – Member Bob Relihan – Member Terri Farrell-Member Frank DeLisi - Member 3

4. Rec Situation Programming 19 hours part time Underserved youth-center stores, library, basketball, Market Street Underserved Adult (non senior) – no non-family oriented programs No dedicated space, exception – SSS for Rec Station Fields 5 hours part time Sport organizations conducting/funding field maintenance- (being addressed with Fields Project) Difficulty maintaining fields or planning maintenance New Fields and major upgrades addressing many issues 4

5. Commission Chair Recreation Co- Director - Fields PT – Joe Maney Town Payroll Recreation Co- Director – PT Julie Mallett Louise Ferrullo Rec Rollover Account Volunteer Michael Wein Program Staff Lynnfield Rec Department Org Chart Program Staff Town Administrator 5

6. Rec Highlights New! Web & Online Registration Learn to Skate at Market St. Father/Daughter Dance Recreation Station Flag Football 6

7. 2013/14 Programs 9 New Programs! 7

8. Vision Enrich lives of Lynnfield residents through abundant quality programs, events, fields and facilities. 8

9. Goals Increase participation by 20%/year Establish field maintenance standards by 8/14 (including resources and operations) Add 2 community events that attract 1,000 people each by 2016 Bring a Rec Center to Lynnfield by 2017 9

10. Strategies 1.Develop field operations and maintenance guideline in cooperation with the DPW, schools, town manager, BOS and youth sports leagues. 2.Create new programs and work with other community organizations departments to support/enhance existing programs. 3.Establish ‘Rec’ space to begin to serve the community and determine the need for Rec Center. 4.Develop technology infrastructure to enable automation of administrative functions 5.Build Staff to formalize the department and increase the capacity to execute more programs and plans. 10

11. 2015 Goals 1.Increase Participation 20% with new programs – Institute Rec Excursions – Add Thursday night concerts – Publish program guide – Create Vacation Programs – Develop Teen Programs 2.Improve existing programs – Tree Lighting – Girls Softball 3.Establish Rec Space for small programs 4.Obtain approval from BOS for new Field Use Guidelines 5.Collaborate with DPW for a Field Maintenance Plan 11

12. Proposed 2015 Budget 12

13. Job Descriptions Position: Recreation Director General Description: The Recreation Director works under the general supervision of The Recreation Commission to provide a full range of recreational programs and services. The Director will manage all the operations of the Recreation Department. They are responsible for the financial management or the general operating and capital budget and revolving budget. Works with the Field Director in scheduling and maintain fields. Position Responsibilities: Research, develop, plan and implement programs, athletics, clinics, trips and special events Collects and transmit fees and order supplies for programs Maintain the online registration program Attend monthly recreation meetings Work with Treasurer in maintaining account balance Supervise staff and makes recommendations for hiring and terminating Perform public relation duties such as respond to complaints, prepare news releases, information & marketing bulletins and other publicity of recreation activities Work with community and leaders to identify and meet the recreational needs of the community 13

14. Job Descriptions Position: Recreation Co-Director-Fields General Description: The Recreation C0-Director-Fields works under the general supervision of The Recreation Commission to provide a full range of recreational programs and services. The Director will manage all the operations of the Recreation Department. They are responsible for the financial management or the general operating and capital budget and revolving budget. Works with the Field director in scheduling and maintain fields. Position Responsibilities: Issue field permits based on LRC Field Use Policy Respond to all inquiries regarding field use Collect permit fees Maintain up to date field schedule on LRC website Maintain Field Use Guidelines and Policies document Collaborate with DPW on development of annual field maintenance plan Meet 1-2 times per week during field use season with the DPW to coordinate field maintenance /preparation activity Meet with DPW on a regular basis to ensure field conditions meet playing standards Conduct regular meetings with groups that use the fields Communicate with vendors Keep accurate records per LRC policies Visit fields to ensure condition and usage meet LRC policy Perform other duties as assigned 14

15. Recreation Director FT-Julie Mallet Field Coordinator PT – Joe Maney Town Payroll Program Coordinator PT – Louise Ferullo Program Coordinator PT – Concessions Coordinator PT – Program Instructor Rec Rollover Account Potential future positions Program Instructor Program Staff Lynnfield Rec Department Org Chart 15

16. APPENDIX 16

17. Budget Overview General Fund - Town Appropriation 6/30/20116/30/20126/30/20136/13/2014 Town Appropriation 21,259.00 21,784.00 General Fund - Revolving Account 6/30/20116/30/20126/30/20136/13/2014 Carryover Cash Balance - 14,479.10 32,441.71 98,276.47 Revenve 43,948.00 57,515.00 115,025.00 9,069.63 Expenses 29,468.90 39,552.39 49,190.24 39,079.42 Available Cash Balance 14,479.10 32,441.71 98,276.47 68,266.68 Note: It is my understanding that revenue from the summer of 2013 Rec Station was deposited in June 2013, and therefore in the 06/30/13 year, but expenses for that program were recorded in 2014. 17

18. Recreation Director Salaries Recommendation for Lynnfield Recreation Department TitleAnnual HoursAnnual Salary/PayAvg. Per Hour Salary/Pay Director1,820$50,960$28.00 Co-Director Fields992$19,836$20.00 18

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