1. Lesson 5: Adding Multimedia Elements
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2. Lesson Objectives insert shapes add text to shapes
format text within a shape
modify shapes
format shapes
create custom shapes
insert images
adjust pictures
apply styles to pictures
insert screenshots
insert a photo album
insert hyperlinks
insert action buttons
work with SmartArt
modify SmartArt
use SmartArt styles
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3. Using Multimedia Elements
Types
Graphics
Pictures
Video
Audio
Purpose
Add visual appeal
Can be used in place of words
Increase understanding
Increase retention of information
Provides emphasis
Clarifies message
Engages multiple senses
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4. Inserting Shapes To insert shapes, use one of the following methods:
On the Home tab, in the Drawing group, click Shapes, and drag the mouse pointer on the slide to form the shape, or
on the Insert tab, in the Illustrations group, click Shapes, click a shape and drag the mouse pointer on the slide to form the shape, or
under Drawing Tools, on the Format tab, in the Insert Shapes group, click a shape and drag the mouse pointer on the slide to form the shape.
To insert multiples of the same shape:
On the Home tab, in the Drawing group, right-click the desired shape and click Lock Drawing Mode.
Hold Shift or Ctrl to draw straight lines or symmetric shapes
Add text to a shape by typing right after creating shape
Pg 130
Objective 2.2.4
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5. Resizing and Repositioning Shapes
PowerPoint displays a Live Preview
Use the same methods used with slide placeholders
Drag handles, drag circular corner handles to retain proportions or “aspect ratio”; or
enter specific measurements under Drawing Tools or Picture Tools, on the Format tab, in the Size group; or Format pane; or
use arrows keys to ‘nudge’ the shape
By default, shapes do not resize, nor text shrink in size, as more text is added. Can change shape options to change this.
Can increase shape size by percentages
Pg 131
Objective 2.2.3, 2.3.4
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6. Formatting Shapes
Use same methods used with placeholders and text boxes
change fill and outline
add a Quick Style or effect
use the Styles Gallery
Can use the enhanced mini-toolbar
Can use the Eyedropper tool to match colors of shapes, pictures and other objects
Format text within shape separately
Pg 133
Objective 2.2.2, 2.2.1, 2.2.6
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7. Adjusting, Changing and Editing Shapes
Can replace any shape, or change it to another built-in shape using the Change Shape tool
The size, color, and orientation of the original shape is retained
To delete a shape, select the shape and press Delete
Use Edit Points to change the form of a shape
Use the ‘yellow’ adjustment handles to adjust the shape of an object.
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8. Arranging Shapes Shapes may overlap, but not in the right order
Can change how shapes overlap, by moving them in this way:
Bring to the Front
Bring the shape to the front of all shapes.
Bring Forward
Bring the shape from behind the shape directly in front of it.
Send to Back
Send the shape to the back of all shapes.
Send Backward
Send the shape to behind the shape directly behind it.
Pg 138
Objective 2.3.3
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9. Group Objects Group shapes in a completed diagram to
Prevent accidental moving of individual shapes
More easily cut, copy, paste or move entire diagram within presentation
Can temporarily ungroup to edit a shape, then regroup
To group shapes, select the shapes, then use one of the following methods:
On the Home tab, in the Drawing group, click Arrange and click Group, or
under Drawing Tools or Picture Tools, on the Format tab, in the Arrange group, choose Group Objects and click Group, or
right-click the shape and click Group.
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10. Align Objects
Align shapes and space them evenly on the slide so they don’t distract viewers
Select 2 or more shapes, then under Drawing Tools, on the Format tab, in the Arrange group, click Align and choose one of these options:
Align Left
Align all shapes with the shape furthest left on the slide.
Align Center
Center all shapes based on the center point of each shape.
Align Right
Align all shapes with the shapes furthest right on the slide.
Align Top
Align all shapes with the shapes at the highest point on the slide.
Align Middle
Align all shapes at the middle of the slide.
Align Bottom
Align all shapes with the shapes at the lowest point on the slide.
Distribute Horizontally
Arrange the shapes from left to right on the slide with equal space between each.
Distribute Vertically
Arrange the shapes from top to bottom on the slide with equal space between each.
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11. Rotate Objects Rotate or flip shapes vertically or horizontally:
On the Home tab, in the Drawing group, click Arrange, and click Rotate, or
under Drawing Tools or Picture Tools, on the Format tab, in the Arrange group, click Rotate Objects, or
drag the Rotation handle (green circular handle) in a circular movement; or
In the Format Shape pane, under Size, type or select a rotation degree.
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12. Selecting Objects Click on shape to select, or use Selection Pane
Click and drag shape to reposition on slide, or use arrow keys
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13. Creating Custom Shapes
Can merge shapes to create custom shapes
To merge shapes, first position and select the shapes then on the Drawing Tools, Format tab, click Merge Shapes and pick the merge option.
Pg 142
Objective 2.2.5
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14. Merge Shapes Options Union
Create a new shape from the perimeter of two or more overlapping shapes.
Combine
Delete the areas where the selected shapes overlap.
Fragment
Break or divide a shape into smaller shapes or create new shapes from intersecting lines or overlapping areas.
Intersect
Delete areas that do not overlap within selected shapes, but retain overlapping areas.
Subtract
Subtract from the first shape selected (primary) the areas where other shapes overlap.
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15. Working with Pictures Add to a slide to illustrate a point.
An easy way to liven up a slide and add visual interest
Can enhance points presented in text form, making them easier to understand and making slides more attractive.
To insert pictures:
use your own stored picture files or cloud services such as Facebook, Flickr, and SkyDrive; or
use files you find on the web using Bing Image Search, Office.com Clip Art
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16. Inserting Pictures
Some slide layouts provide placeholders that display the Pictures or Online Pictures icons (e.g. Title and Content, Two Content, Comparison, Content with Caption, and Picture with Caption)
To add a picture to a slide with a picture placeholder, click the Pictures icon in the placeholder.
To add an online picture to a slide with a picture placeholder, click the Online Pictures icon in the placeholder.
To add a picture to a slide with no picture placeholder, on the Insert tab, in the Images group, click Pictures or Online Pictures.
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17. Inserting Pictures from Files
three insertion options:
Insert
Picture is embedded in presentation and can only be changed by removing and re-inserting.
Link to File
Picture is stored outside presentation and will be updated in presentation if picture changes.
Insert and Link
Picture is embedded in presentation and linked to external file for updating.
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18. Inserting Online Pictures
Only Office.com and Bing Image Search is available without first logging into your Microsoft account.
To insert online pictures, on the Insert tab, in the Images group, click Online Pictures.
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19. Inserting a Screenshot Image
Can embed screenshots from any open window in any program running on your computer
Useful for capturing screenshots of windows, web pages, dialog boxes, or other screen content
To insert a screenshot, on the Insert tab, in the Images group, click the Screenshot arrow.
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See page 148
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20. Inserting a Photo Album
A photo album is a presentation for showing photographs
Can add captions, adjust order and layout, and add frames.
Can also add effects, such as transitions, backgrounds and themes.
To create a photo album, on the Insert tab, in the Images group, click Photo Album.
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21. Inserting a Photo Album
Insert picture from
Use File/Disk to navigate to where the picture files are located.
Insert text: New Text Box
Create a new text box to enter text or information about this picture.
Pictures in album
Lists the files included in the photo album. Use the Up or Down buttons below this list to reorder the file list or use Remove to delete a file from the list.
Select a picture from the list to adjust the rotation or increase/decrease the brightness and contrast.
Preview
Display a preview of each file selected in the Pictures in album list. Use the buttons across the bottom of the preview box to adjust the rotation, contrast, or brightness of the picture.
Picture Options
Choose whether to have caption boxes below the pictures, such as names of people or product identifiers, or to show the pictures in black and white for a different effect. TIP: Do not activate Fit to Slide if you wish to use captions.
Picture layout
Choose how you want the pictures laid out in the photo album.
Frame shape
Choose the shape for the frame around each picture. This field is available when you choose any option other than Fit to slide.
Theme
Add a theme for the photo album.
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22. Adjusting Pictures
The Adjust group in the Picture Tools ribbons provides a number of tools to help you adjust pictures:
Remove Background
Correct Brightness and Contrast
Adjust Color Saturation and Tone
Add Artistic Effects
Compress Pictures
Change and Reset Pictures
Pg 152
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23. Picture Corrections Use when picture is not quite perfect
Sharpen blurry pictures or soften for a more subdued effect
Adjust brightness and contrast for pictures that are too dark or light
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24. Picture Color Make picture warmer or cooler Apply a color effect
Pg 152
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25. Artistic Effects Add visual interest with an artistic effect Pg 153
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26. Compressing Pictures
Presentation can become a large file with many images
Harder to and copy
Can compress images and remove cropped portions to reduce file size
Optimize images for print, screen or
To compress pictures:
click File, click Save As, and click Tools. Click Compress Pictures; or
select a picture, then under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures.
Pg 153
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27. Reset or Change Picture
Remove all formatting with Reset Picture
Keep formatting but change picture with Change Picture
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28. Applying Styles and Effects
Frames, borders and effects enhance less interesting pictures
Pg 154
Objective 3.5.3, 3.5.4
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29. Applying Styles and Effects
Can modify and style pictures using the Format Picture pane
Pg 155
Objective 3.5.3, 3.5.4
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30. Crop and Resize a Picture
Use the Crop tool to remove unneeded content from a picture to focus viewer on most significant areas
Crop a picture to a shape or to a common aspect ratio to fit a frame
Resize pictures using the same methods used to resize other objects, such as shapes and text boxes
Use the Fill and Fit options resize an image to fill an area or fit an area
Pg 156
Objective 3.5.1, 3.5.2
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31. Inserting Hyperlinks
Text or an object that you can click when viewing a slide to:
move to another slide,
open another presentation,
open some other type of document, such as a Word document or an Excel worksheet,
open a web site or message.
To insert a hyperlink, select text or object, then:
On the Insert tab, in the Links group, click Hyperlink, or
press Ctrl+K , or
right-click and click Hyperlink.
Pg 158
Objective 3.3.1
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32. Inserting Action Buttons
Used to assign a behavior to an object
Action buttons can be used:
to navigate within a slide show
activate a hyperlink
to run another program
to open an Office file
To create an action button, select object, then:
On the Insert tab, in the Links group, click Action, or
On the Insert tab, click Shapes and then select an Action Button shape
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33. Working with SmartArt
Challenging to create professional or artistic illustrations from individual shapes
Use SmartArt: pre-built illustration templates
Easy to add text and style
Shapes
Pictures
ClipArt
Illustrations
SmartArt
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34. Inserting SmartArt
To add a SmartArt graphic to a slide with a SmartArt graphic placeholder, click Insert SmartArt Graphic; or
To add a SmartArt graphic to a slide without a SmartArt graphic placeholder, on the Insert tab, in the Illustrations group, click SmartArt.
Select type of SmartArt shape closest to content (can easily change after entering text)
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35. Layout Types List Show non-sequential information. Process
Show steps in a process or timeline.
Cycle
Show a continual process.
Hierarchy
Create an organization chart.
Show ordered relationships progressing from top to bottom, vertically or horizontally.
Relationship
Illustrate connections.
Matrix
Show how parts relate to a whole.
Pyramid
Show proportional relationships with the largest component on the top or bottom. Pg
Objective 3.4.1
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36. Converting Text to SmartArt
Can easily select text already in a placeholder or text box and convert to a SmartArt graphic
Click the text placeholder, and then on the Home tab, in the Paragraph group, click Convert to SmartArt Graphic, then select a layout
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37. Using the Text Pane
Text pane is like a bulleted list: associates text with a SmartArt shape.
Use  and  to move through entries in pane
Use Tab and Shift+Tab to demote and promote entries
Use Enter for more entries
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38. Modifying SmartArt Shapes
Can add, remove, rearrange, change, or resize the shapes in a SmartArt graphic
Demote and Promote list items
Change the direction of the SmartArt graphic
Move a shape up or down in the SmartArt diagram
PowerPoint automatically updates the SmartArt graphic to reflect the changes
Pg 163
Objective 3.4.1, 3.4.3, 3.4.4
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39. Using SmartArt Styles
Change fills, edges, shadows, line styles, gradients, and 3D in the same way you change other shapes
Apply styles to the entire SmartArt graphic or to individual shapes within a SmartArt graphic
Use the Change Color feature to apply color variations
Change SmartArt styles under SmartArt Tools, on the Design Tab, in the SmartArt Styles group or right-click the graphic and click Style in the mini toolbar.
Reset the SmartArt graphic back to the original design
Pg 165
Objective 3.4.2
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40. Changing the Orientation
To rotate the entire Smart Art object, use one of the following methods:
On the Home tab, in the Drawing group, click Shape Effects, click 3-D Rotation and then either click a rotation or click 3-D Rotation Options; or
Under SmartArt Tools, on the Format tab, in the Shape Styles group, click Shape Effects, click 3-D Rotation, and then either click a rotation or click 3-D Rotation Options
Can customize the rotation in the Format Shape pane
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41. Converting SmartArt to Text or Shapes
Converting SmartArt to shapes or text allows you to create a custom design not available as a SmartArt, or simply remove the SmartArt
Under SmartArt Tools, on the Design tab, in the Reset group, click Convert, then Convert to Shapes.
Can no longer be edited as SmartArt
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42. Lesson Objectives insert shapes add text to shapes
format text within a shape
modify shapes
format shapes
create custom shapes
insert images
adjust pictures
apply styles to pictures
insert screenshots
insert a photo album
insert hyperlinks
insert action buttons
work with SmartArt
modify SmartArt
use SmartArt styles
Pg 170
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43. Review Questions
How do you change a shape from an oval to a rectangle without removing the oval and inserting a rectangle?
How do you display the Selection Pane?
What is the difference between grouping shapes and merging shapes?
What sources can be used to insert pictures?
How do you create SmartArt from an existing list?
How do you quickly remove SmartArt graphic formatting?
How do you change the layout of SmartArt graphics?
How do you quickly change the colors of all the shapes in a SmartArt graphic?
Pg 170
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