1. Developing Effective Presentations
“Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation.”
We have all been here before presenting in front of groups and you get that uneasy feeling in your stomach or your mouth goes dry with stress but somehow we make it through. We hope to give you some practical techniques, tricks if you want to call them that and some ways to make you a better presenter. Everything we do in this session will hopefully mimic the information we are providing. In other words, do we practice what we preach? I hope so and the music and fun interaction at the beginning of the session is just the start. So, make note of some of the things we do not just in this session but in all the sessions because we will be using and presenting the way that we feel is most effective. We are not expert speakers like “dare I say” Bill Clinton. However, we all have vast experiences to share with one another. That’s what we hope to have happen in this session. You will need to help us, Please! With that said, I want to give you the underlying theme of the session. It’s “Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation.” The 9 P’s. Every thing we say or do comes back to this. Prepare for everything.
Let’s take a look at our learning outcomes. (Switch Slides)

2. Learning Outcomes Identify proper planning and organizational methods
Learn the Do’s and Don’ts of effective Presentations
Learn various speaking and training formats
Practice the material being learned
Have Fun!
Read Outcomes!
What goals do you have for this session? Are there any pressing issues that you would like us to address?
One of our main goals is fun and we hope to make this interactive and Fun. I did say fun and one trick that I learned long ago was as a camp counselor was, how to waste time productively, no it was a game called speeches. It’s a technique that can help you to get comfortable infront of groups and feel confident that you can have lots to say about almost any topic. You just have to be creative. So with that said, every time you see the speaker appear on the screen we will ask for a volunteer to come up here and speak on a topic that they pull out of a hat for one full minute without saying ah, amm, huh etc…
We also have prizes and rewards for those that have the courage to speak up and help us out. Yes, Candy!!!
Let me quickly outline how the session will be laid out. (Switch Slides)

3. Session Outline Aspects of a Dynamic Presentation
Deliver Steak, Sizzle, and Style with your Presentation
Do’s and Don’ts
Practice
Bring it home
Our Basic format for the session will address the
Aspects of a Dynamic Presentation
Ways to deliver steak, sizzle, and style with your presentation. You might be asking what is he talking about. Yes the A-1 sauce is here for a reason.
And,you will have time to practice some of the things your learning later in the session. Now don’t panic you’ll do these in groups.
Finally we’ll bring it home and wrap-it up with your chance to ask questions and share your experiences.
We have plenty of handouts, so don’t worry about taking notes and just enjoy the presentation.
Before we go on, we did something at the opening of the session. Transition to synetics slide. (Switch Slides)

4. Types of presentations you have done
Synetics
Types of presentations you have done
Your favorite speakers
How many people have you presented to
When you came in we had you write on the flip chart paper around the room. We call these things synetics and it gives us an opportunity to see what type of experience you the audience has. It is a nice way to have your audience relax and meet people. We will refer to these during the presentation. Let’s take a quick look.
What types of presenters do we have here? What other types did we omit?
What styles do we have here? Can you give us examples of these styles? Participatory-Elizabeth Dole?
What else can happen to you when you present that is brought on by stress? Any horror stories?
And once again remember with the 9 P’s you can begin to eliminate these stresses. Let’s say it together!!! Say Quote!
Presentation Component our first area of our presentation. (Switch Slides)
“Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation.”

5. Presentation Components
Speaker
Message and Audience
Channel
Feedback, Noise, and the Setting
The essential Components of an effective presentation that we will review in this hour presentation are (read slide). Since we only have an hour, this will limit the time we can spend on each area and it may seem like we’re going fast but we know you can handle it.
The First area that we are going to look at is the Speaker. (Switch Slide)

6. Speaker Who’s the best person for the job?
Who has the best style for the audience?
Who has the most expertise on the topic?
Question:
Have you ever been put in a speaking situation you wish you could have got out of?
Ask the question “Have you ever been put in a speaking situation you wish you could have got out of?
The next component is the Message. (Switch Slide)

7. Your Message
This is what you will say or do in the presentation. It’s made up of three areas.
Content
Style
Structure
Read slide
Let’s take a quick look at Content and Style before we discuss Structure.
(Switch Slides)

8. Content Style
What are you talking about?
Have you done the research?
Have you gathered the materials you need?
The manner you use to present
May be dictated by the audience
Analyze your audience
Neutral, Uninterested, Supportive, or Uninformed
Read Slide
Under Style, what do I mean by Neutral, uninterested, supportive and uninformed audiences?
What style speaker would be best for the following in the synetics chart?
Town Council
Elementary School Group
Summer Staff Training
Content and Style go hand in hand. Your content dictates your style and the style you use may dictate the content you present. With both you still have to remember what? (9 P’s) Let’s say it all together.
SPEECHES DUDE-Play the game for one minute and give out a prize
Now lets regroup and look at the Structure of a presentation. (Switch Slides)
“Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation.”

9. Structure Introduction & Purpose Body Conclusion
The Structure of the message is made up of three areas:
Introduction, Body, and Conclusion. This is where the core of your preparations must be focused.
With the introduction you only get 30 seconds to make a first impression that will last and interest the audience. I hope we did that today.
Another way to think of your structure is like a meal (Switch to next slide)
You get just 30 second to make a powerful first impression.

10. Mapping Your Structure
The Appetizer is your introduction
Tell them what you’re going to tell ‘em”
The Main Course is your Body
“Tell ‘em”
The Dessert is your Conclusion
“Tell ‘em what you’ve told em”
Another way to look at your structure is like a meal.
Appetizer
This was when we review our Learning Outcomes and Shared our outline.
Main Course
This is what your trying to stomach right now.
Dessert
Not there yet but I hope you can’t wait
I want to take a quick look at each area. The Introduction (Switch Slides)

11. Start Strongly Hook your listener with a provocative opening
Tell them why they should listen to you
Provide an overview of what’s to come
You need to hook them and have a interesting opening. A good example is how did Abraham Lincoln’s Gettysburg address begin? All together? Then have it appear on the screen.
Then tell them why they should listen to you and provide the overview of what’s to come.
The next part of the Structure is the What? The Body or Meal? (Switch Slides)
“Four Score and Seven Years ago our fathers brought forth upon this continent a new nation…”

12. Organize the Body Grab your audience’s Attention
Arouse the audience’s Interest
Motivate your audience to take action
Keep in mind that it takes 10 minutes to make a point in a speech
The heart of the presentation is the body and it needs to grab their attention and arouse an interest and at the same time we need to motivate the audience to take action and act on the material being presented. In the case of this class and others here at the Institute, we need to motivate you to use these techniques back in your departments.
Finally the Conclusion or Dessert. (Switch Slides)

13. Plan Your Conclusion Summarize your key points
Provide for closure. Try finishing with a memorable story
Call to Action. Motivate them.
Read the slide and when I get to Call to Action, say the following:
It may simply be that you have everyone write on a piece of paper their name, work telephone number, and . Then ask them to crumple it up and throw it at the instructors. This is a great way to get back at us. At the end of the session, have them choose a piece off the floor. Make sure you don’t get your own. The person you selected is your session buddy. You must call them or them 2 weeks after the institute and ask them if they have implemented any of the techniques they learned at the institute.
Do the example.
The next Aspect of a presentation is the Channel. (Switch Slides)

14. CHANNEL
55% of the impact of a message is communicated visually through Body Language
38% is communicated verbally through tone of voice
7% is communicated through the spoken word
The way we communicate non-verbally is critical to presentation success. Where your body talk and words clash, your audience will rely on the body talk for their message. Review slide statistics.
The Type of Channels are very important. (Switch Slides)

15. Types of Channels Non-Verbal Pictorial Aural
Gestures, facial expressions, body movement, and posture
Pictorial
Diagrams, charts, graphs, pictures, objects, MSPowerpoint, movies
Aural
Tone of voice, variations in pitch and volume and other vocal variety
The types of Channels are as follows:
Non-Verbal
What types of non-verbal things might someone use to get a point across
Aural
Tone of voice, pitch and volume
Pictorial
We remember less then 10% of what we hear verbally
A 1986 study by the University of Minnesota and 3M found that presenters who use
slides and overhead transparencies are 43 percent more persuasive than those who don’t.
Therefore when a speaker uses visuals as well as words the retention rate increases to 38%
Remember the old quote, “A picture is worth a thousand words.” (Switch Slides)

16. Visuals Trigger Memories
A picture is worth a thousand words.
Visuals Trigger
Memories
Emotions
Times
A picture is worth a thousand words.
Read Slide.
The last area we’ll look at is the Feedback, Noise, and Setting. (Switch Slide)

17. Feedback, Noise, and Setting
Feedback Mechanisms- Interact, evaluations, Temperature Checks
Noise
External-Sounds, temperature, ventilation, lighting, view
Internal-Speaker being confused and unclear. Remember the 9 P’s
Setting-Where will you present? Room Set-up, etc…
Read Slide
Tell them about the Jeopardy game to help find out if they learned anything
SPEECHES DUDE-Play the game for one minute and give out a prize
Next we have the Steak, Sizzle, and Style. I know you had lunch a little while ago but all this food talk must be making you hungry.
(Switch Slides)

18. Steak, Sizzle and Style
Sue Gaulke, presentation expert calls this the 3 S’s
Steak-A spectacular speech is around foundations of information
Sizzle-Stories, humor and anecdotes
Style-A spectacular speech requires a confident speaker who projects positive body talk.
We just call them the tricks of the trade.
Read Slide
We just call them the tricks of the trade.
When it comes to Sizzle, Sue Gaulke say to add it every six minutes.
(Switch Slides)

19. Tricks of the Trade Use index cards Highlight Key words
Write out all statistics and Direct Quotations
Use a numbered outline
Learn to read from a script if it’s a speech
Use power words that grab attention and add impact such as: improve, reduce, increase, discover
Read Slide

20. Tricks of the Trade Rehearse, Rehearse, Rehearse Use Vivid quotes
Lead from one idea to the next
Enunciate your words
Vary your volume and pace
Use low pitch to project authority
Smile
Maintain eye contact
Rehearse out loud, on video tape and time each part.
William Hazlitt wrote, “We never do anything well till we cease to think about it.”

21. Tricks of the Trade Use an open posture Reach Forward
Vary your gestures
Use stories
Bring out a prop
Involve the audience
Make them laugh
Read Slide
85% prefer sizzle- Humor, creativity, involvement and motivation
15% prefer steak- Data and facts
85% prefer sizzle- Humor, creativity, involvement and motivation
15% prefer steak- Data and facts

22. Tricks of the Trade Use pageantry
Know your equipment including flip charts
Have one core visual in your presentation
Use visual metaphors
Keep it Simple, Stupid!
Reward performance
Chocolate
Be Yourself!!!
Read Slide

24. “Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation.”
Now it’s time to practice what you’ve learned.
Form groups five groups and give one of the following five topics:
A Media Interview on the Benefits of Recreation. Interview will be done by presenter.
Speech on Recreation Benefits with prop that are provided.
Speech on Recreation Benefits with music. (Radio and Music provided)
Speech on Recreation Benefits with nothing.
Speech on Recreation Benefits with music and props.
Groups have 5 minutes to plan their one minute speech and talk.
Have groups perform.
Brining it Home! (Switch Slides)

25. Bringing It Home Introduction Hook Positioning Statement Overview Body
Point One
Point Two
Point Three
Conclusion
Re-Cap
Wrap-UP Story
Wrap-Up
Read Slide

26. Learning Outcomes Identify proper planning and organizational methods
Learn the Do’s and Don’ts of effective Presentations
Learn various speaking and training formats
Practice the material being learned
Have Fun!
Read Outcomes!
Did we accomplish these?
Transition to final slide (Switch Slide)

27. Developing Effective Presentations
Educate
Entertain
Developing Effective Presentations
Explain
“Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation.”
Finally, a successful presentation will do the following:
Educate, Entertain, and Explain. Never forget the 9 P’s.
Read the 9 P’s