1. Staff/Pastor-Parish Relations Committee Training*
07/16/96
Staff/Pastor-Parish Relations Committee Training
Saturday, March 14th
Painter-Garrison’s
United Methodist Church
4/12/2017 *

2. *
07/16/96
Mission of the Church
Making disciples of Jesus Christ for the transformation of the world.
Local church provides the most significant place.
Love of God and love of neighbor are key.
Welcoming, leading, nurturing, and sending are the heart of Christian ministry.
4/12/2017 *

3. *
07/16/96
The Vision…
More people
More young people
More diverse people
“All Things New” is a core strategy to meet the challenge and achieve the vision
The Challenge…
The Strategic Plan… *

4. The Staff-Parish Relations Committee is the *
07/16/96
The Staff-Parish Relations Committee is the
administrative unit in the local church where staff
and congregational interests are integrated to
focus on the mission of the church.
4/12/2017 *

5. Who We Are... Professing members of the local church Associate members*
07/16/96
Who We Are...
Professing members of the local church
Associate members
People engaged and attentive to our own Christian spiritual development
Elected by Charge Conference
Lay Delegate to AC and Lay Leader (voice & vote)
A representative and lay leader from each church on the charge
4/12/2017 *

6. Who we cannot be... Staff members*
07/16/96
Who we cannot be...
Staff members
Immediate family members of the pastor or staff
More than one immediate family member from the same household
4/12/2017 *

7. Committee Basics (¶258.2): Membership*
07/16/96
Committee Basics (¶258.2):
Membership
Between 5 and 9 persons (one shall be a young adult and one may be a youth);
Divided into three year classes
Members shall be able to succeed themselves for one three-year term (new in 2009)
Oversees the work to all staff
Pastor should be present, unless s/he excuses self or if D.S. is in attendance
4/12/2017 *

8. Meetings At least quarterly Written “minutes”*
07/16/96
Meetings
At least quarterly
Written “minutes”
Only with knowledge of pastor and/or DS
Pastor present, unless s/he voluntarily excuses self
May meet with the ds without the pastor or appointed staff (notification prior to meeting and consultation immediately after)
Shall meet in closed session - confidentiality
4/12/2017 *

9. S/PPRC Functions-- What Really Matters:*
07/16/96
S/PPRC Functions-- What Really Matters:
Listening to pastor, to staff, to congregation
Communication about expectations: congregational expectations and clergy/staff expectations
Advocating for the pastor, for the staff.
4/12/2017 *

10. Confidentiality/integrity Issues*
07/16/96
Confidentiality/integrity Issues
Issues are discussed during meeting, not between meetings
All matters under discussion are kept in strict confidence, i.e., a “safe” place
All input brought to the meeting is held in confidence, but is “owned” input
Careful reporting to Council of each meeting
4/12/2017 *

11. Duties of Committee (¶258.2g)*
07/16/96
Duties of Committee (¶258.2g)
Communication
Confer and counsel with pastor & staff, advising them of ministry conditions
Continually interpret to people the nature and function of ministry
Counsel pastor & staff on relationships with congregation, priorities, skills, goals
Interpret to congregation: preparation for ordained ministry, Ministerial Education Fund
4/12/2017 *

12. Duties of Committee Personnel Issues*
07/16/96
Duties of Committee
Personnel Issues
Develop and approve job descriptions for staff other than pastor
Recommend to Council other staff positions
Consult: pulpit supply, compensation, vacation, insurances, pension, housing -- making recommendations to Council.
Enlist, interview, evaluate, review, recommend: Lay Speakers, Candidates for Ministry and missionary service
Consult: continuing education, renewal
4/12/2017 *

13. Duties of Committee Parsonage Issues*
07/16/96
Duties of Committee
Parsonage Issues
With Trustee and Pastor, make annual review of parsonage
4/12/2017 *

14. Duties of Committee Annual Evaluation*
07/16/96
Duties of Committee
Annual Evaluation
Provide annual assessment for pastor & staff to encourage effective ministry and send to the District Superintendent by August 1st of each year.
4/12/2017 *

15. Duties of Committee Appointment Issues*
07/16/96
Duties of Committee
Appointment Issues
Confer with pastor & cooperate with pastor, DS, and bishop in securing clergy leadership when its becomes evident that the best interests of the church and pastor will be served by a change.
Such conferring and cooperating with DS and bishop are advisory only.
4/12/2017 *

16. Pastoral Function – what really matters:*
07/16/96
Pastoral Function – what really matters:
Spiritual leadership
Self-care
“Standards for Clergy Leadership”
4/12/2017 *

17. Relationships and Orders*
07/16/96
Relationships and Orders
Lay Supply
Professional, Para-professional Certification
Part Time Local Pastor
Full Time Local Pastor
Associate Members
Probationary Members
Elders in Full Connection
Deacons in Full Connection
4/12/2017 *

18. Calendar Flow First Quarter (January – March):*
07/16/96
Calendar Flow
First Quarter (January – March):
Organize Committee (vice-chair, secretary)
Discuss and fill out “Preference Form”
Review job descriptions for lay staff
Look at S/PPRC Goals for year
4/12/2017 *

19. Calendar Flow Second Quarter(April – June):*
07/16/96
Calendar Flow
Second Quarter(April – June):
Annual Pastoral Assessment -- decide who will give input, what will be the areas/issues of assessment
Present written assessment to pastor -- ample time for feedback and discussion
Mail assessment to the DS by August 1st
Parsonage Tour -- with Trustees
4/12/2017 *

20. Calendar Flow Third Quarter (July – September):*
07/16/96
Calendar Flow
Third Quarter (July – September):
Budget work: salary, accountable reimbursement, continuing education, heat, other budget items that relate to “staff”
Review action items coming out of Spring assessment
4/12/2017 *

21. Calendar Flow Fourth Quarter (October – December):*
07/16/96
Calendar Flow
Fourth Quarter (October – December):
Look at Goals being set for new year – how do they impact staff (priorities, training, division of tasks)
Look at long range plan for pastor’s continuing education
Appointment Review
Evaluate year’s work of PPRC
4/12/2017 *

22. *
07/16/96
Web Site Resources
4/12/2017 *

23. The S/PPRC and Clergy/Staff Effectiveness*
07/16/96
The S/PPRC and Clergy/Staff Effectiveness
4/12/2017 *

24. Five Areas of Focus Appointment Review, Profiles, Preference Forms*
07/16/96
Five Areas of Focus
Appointment Review, Profiles, Preference Forms
Annual Evaluation
Personnel Policies for Lay Staff
Support Systems
Leadership
4/12/2017 *

25. Appointment Review and the Preference Form*
07/16/96
Appointment Review and the Preference Form
Include input from out-going class – meet together in late Nov. or early Dec. for appointment review conversation (see handout)
Fill out form in early January with new S/PPRC
No polls, petitions, straw votes
Signatures of committee and pastor on both forms
Forms are advisory to Bishop and Cabinet
4/12/2017 *

26. Profiles Three Profiles: Pastor, Church, Community*
07/16/96
Profiles
Three Profiles: Pastor, Church, Community
Laity responsible for inputting, editing, and updating the Church and Community Profiles
Profile utilization is ONLY through Conference Web Page
Profiles are taken VERY seriously!!!!
4/12/2017 *

27. Cabinet Guidelines for Appointment-Making*
07/16/96
Cabinet Guidelines for Appointment-Making
Itineracy
Open-itineracy
Willingness to receive appointed clergy without regard to race, ethnic origin, gender, color, disability, marital status, or age
Family Situations
All appointments are for one year
4/12/2017 *

28. *
07/16/96
Priority of Needs
The Mission of the Church in relation to the conference
The Needs/Mission of a specific church as it relates to the community
The Needs of the clergy
Gifts and Graces of the clergy
Housing and family needs
Salary
4/12/2017 *

29. Steps in the Process: Profiling of the Church Nomination of pastors*
07/16/96
Steps in the Process:
Profiling of the Church
Nomination of pastors
Selection of “projected pastor”
Meet your Pastor Meeting
Appointment confirmed
Appointments final when “read” at Annual Conference Session
4/12/2017 *

30. * See page 70-74 Adapt for church staff
07/16/96
Annual Evaluation
See page 70-74
Adapt for church staff
4/12/2017 *

31. Support Systems Self-care Covenant*
07/16/96
Support Systems
Self-care Covenant
Spiritual Renewal Leaves and Continuing Education
Survey of Clergy Effectiveness
Parsonages
4/12/2017 *