1. Compiling the Parish Plan Chris Chaney Chobham

2. Overview  Extracting the survey data  Grouping the results  The Parish Plan team  Analysing the data  Recommendations  Bells & Whistles  Approvals  Deliverables

3. Extracting the Data  >1000 questionnaires returned  73 questions  Multiple options & comments  Use Cheltenham & Gloucester software  15 minutes per questionnaire = 250 man hours!  20 volunteers  Own PC’s  One co-ordinator  Install software  50 questionnaires each  Keep nagging until it is done!

4. Grouping the Results  Corresponds to Sections of the Plan  Matched to local needs & issues Housing & Development Employment & Business Public Services Facilities & Leisure Traffic & Transportation Environment etc  Matched to local interest groups  Different order to questionnaire

5. The Parish Plan Team  Representatives from local interest groups  Chobham Parish Council  Chobham Society Traffic Special Interest Group  Chobham Business Club  Chobham Common Preservation Committee = Best insight & knowledge + commitment to implement  Anybody else willing to help! Protect objectivity

6. Planning the Plan  C&G Software produced Standard report  Highlights published directly from this report  Standard Section template defined Context Tables (exact data & referenced = auditable) Conclusions Analysis Recommendations  Sections Assigned to Team members  Maximise community input

7. Sample Template

8. Plan Recommendations  Best Practice guidelines propose defined Action Plan  Timeframes & responsibilities = What? Who? When?  Example: Chobham needs Affordable Housing What does a detailed Action Plan look like? How long would it take to compile a credible Plan that can be monitored? Would it follow that course anyway (local politics/interests)?  Risks A. Plan delays publication until all such Action Plans are resolved B. Action Plan becomes trivialised “Write to the Rural Housing Trust about how to build Affordable Housing”  Opted for Directional Recommendations “4.3 Prepare and Implement an Affordable Homes strategy” Not all Recommendations will be implemented, but those that are will be worthwhile

9. Bells & Whistles  Village information  Demographics (Census data, etc)  Web site  Photographic images  Comments  Acknowledgements!

10. Approval  Peer Review  Each Section reviewed by Team:  Structure, Conclusions, Recommendations, Overlaps  Section amended to include feedback  Edited into Final Draft Everybody learned content; Structure got better  Final Document Review  Reviewed by Team for accuracy, consistency and integrity & Recommendations  Parish Council Review & Endorsement Advantage of pre-Questionnaire consultation

11. Publication Version  Professionalise layout  Raw document reviewed by professional adviser  Richard Jordan (RJ Associates)  Standardised format defined for all Sections  Readability  Colour & Style  Document adapted to defined format  Images and features incorporate  Compiled into portable electronic format (PDF)  Hard copies printed  Electronic copy published on website

12. Deliverables  Initial statistics from questionnaires  Published Highlights  Parish Plan (Website and hardcopy)  Early Results  Spin-offs  Educational projects (Children’s Playground & Traffic)

13. Council Priorities