1. PRESENTERS Jeannie Peercy- Lutheran Disaster Response Bill Adams- World Renew Zach Wolgemuth – Brethren Disaster Ministries Barry Shade- Church World Service Barbara Tripp-United Methodist Committee on Relief National Voluntary Organizations Active in Disaster LONG TERM RECOVERY GUIDE

2. National VOAD Long Term Recovery Guide A multi-year project National VOAD Committees developed Chapters Reviewed by National VOAD membership Not a training Manual “What follows is guidance; What you do with it is yours” Tip Boxes with important information

3. Stages of a Disaster Incident Relief Short Term Response Long Term Recovery Preparedness Mitigation Warning

4. Different Disaster Declarations Undeclared State-declared Federal-declared

5. Recovery Begins and Ends Locally Long Term Recovery is needed when: personal resources, insurance, FEMA, SBA loans are insufficient to meet the need. Begins Ends

6. Organizing Your Community Long Term Recovery Who is involved in LTR? What kind of Organizational Structure do we need? What funding do we have? What funding will we need?

7. Early meetings to identify…. Who is at the meeting or table? Who is presently assisting in the Community?

8. Do We Have? Local houses of worship Economic and cultural diversity Strong local leadership CAP agencies, local government Social Service Agencies

9. Why Does the LTRG Exist Mission Statement – short and clear – Guide the actions – States overall goal – Avoid restricting statements Mission Statement Purpose Overall Goal Sense of Direction Decision Making Framework

10. Long Term Recovery Committee Long Term Recovery Organization And, everything in between… Note: The make up of the LTR varies from community to community, can include interfaiths or community collaborations Models for Long Term Recovery

11. How do you choose your Long Term Recovery Model? The size/scope of disaster? Type of declaration? Type of funding and resources needed? Type of funding/resources are available? Local and national partners are able to participate? Existing LTRG in the area?

12. Less formally organized Frequently has a fiscal agent and uses its 501(c)(3) Individual members take on key functions… Long-Term Recovery Committee (LTRC)

13. Formal Organization Frequently has its own 501(c)(3) Takes on all key long term recovery functions… Long-Term Recovery Organization (LTRO)

14. LTRG Governance Establishing a Framework Can take different shapes Composition Primary responsibility- oversight and accountability Develops policy

15. Long Term Recovery Administration Community Needs Assessment (CNA) Identify Resources for Clients Unmet Need What staff will be needed Make things happen! Develop way to measure and evaluate results

16. WR BDM MDS ACS Governmental Agencies and Programs UMCOR Chamber of Commerce Home Builders Association Local Houses of Worship LDR CWS PDA UCC

17. Spiritual Care Chapter 9 Financial Control and Reporting Chapter 10 Volunteer Management Chapter 6 Construction Management Chapter 5 When the Work is Finished Chapter 11 Disaster Case Management Chapter 4 Donations Management Chapter 8 Communications Chapter 7 Long Term Recovery LONG TERM RECOVERY GROUP ELEMENTS

18. Disaster Case Management One to one recovery assistance: Assessment Recovery plan Resources Monitoring Advocacy Closure

19. NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS Disaster Case Management

20. http://test.nvoad.org/library/cat_view/9-points-of-consensus

21. Construction Management Assessment and Estimation Skilled Leadership Job Site Supervision Volunteer vs Professional Risk Management Safety Procedures Statement of Understanding

22. Construction Management Building Codes Mitigation Record Keeping Deferred Maintenance Eligibility Scope of Work

23. NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS REPAIR AND REBUILD

24. Accommodations Assignment of tasks Forms Recognition Volunteer Management

25. NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS Volunteer Management

26. Communications Organize and facilitate public meetings Good communication with volunteers Regular reports to partner agencies Protect client confidentiality Periodic press releases Collaborative / Creative Contextual /Compelling Consistent / Credible Clear and concise Publicize needs

27. Donations Management Handling cash, in kind or both? Fiscal agent? Where to store donations Transporting goods Staff /Equipment for warehouse Staff /Equipment for distribution Risk Management Safety

28. NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS Donations Management

29. Spiritual Care Community spiritual assessment Spiritual care for hope and resiliency Issues around anniversary times Community memorial services Retreats for care givers Helping to meet spiritual needs of: Individuals Family Community

30. NATIONAL VOLUNTARY ORGANIZATIONS ACTIVE IN DISASTER POINTS OF CONSENSUS Disaster Spiritual Care

31. Financial Control and Reporting Handling money Financial reporting The audit process Reporting to donors Other

32. When The Work Is Finished When are you finished? What happens next? Options for the future

33. APPENDIX INDEX Appendix 1. COMMONLY USED ACRONYMS IN DISASTER WORK Appendix 2. COMMON TERMS AND DEFINITIONS Appendix 3. FEDERAL DISASTER PROGRAMS Appendix 4. FEMA VOLUNTARY AGENCY LIAISONS AND DONATIONS SPECIALISTS Appendix 5. SAMPLE JOB DESCRIPTIONS Appendix 6. SAMPLE FORMS Appendix 7. SAMPLE DOCUMENTS Appendix 8. WEB RESOURCES

34. CREDITS This presentation makes use of material from the National VOAD Long Term Recovery Guide and Long Term Recovery Quick Reference Guide http://www.nvoad.org/

35. Have a great Day!