1. Comments on Notes Another Sample of Notes 4 th May ， 2001 Dear Mrs Huang Could you please supply me whith another photograph of yourself? I realize I do not have one for our files and it is important that we have a photograph of you on file 。 Thank you 。 Mary Anne SECRETARY TO THE DIRECTOR

2. Comments on Notes Another Sample of Notes Dear Jack ， I’m afraid that I have to go 。。。 Could you please ring me to make another time---many thanks 。 Ted

3. English Notes and Letters Prof. Huang University Of science and technology ， P.L.A

4. Features of English Notes and Letters Notes: less formal than letters ， more in colloquial style Casual heading and complimentary close ， sometimes omitted.E.G. Shiao li ， I am having tea and chat with some friends in my flat (4-502) tomorrow night (Saturday) about 7 p.M. Do come if you are free. Niangen

5. Features of English Notes and Letters Notes: Another example: Monday a.m. Col. Wu ， I’ve been preparing my lecture for the doctoral class.While I am going over the teaching notes ， I come across the translation you did for West Point delegation last October. I am inclined to include your translation as samples for my students. If you agree ， call me at 61639. I am at home at noon and in the evening. Niangen

6. Features of English Notes and Letters Notes: The third example: Department of English Harvard University... 5 th June ， 2001 Dear Mr Lin ， I’m writing to tell you how grateful I am for all you did for me in Nanjing. I hope that you will contact me if there is anything I can do for. In particular ， I should be most glad to send you or the department any books you need for research work. Yours Sincerely ， (signature) Prof.T.R.Stevens

7. Features of English Notes and Letters Letters: Clear ， concise ， Correct ， courtesy Format:indented style ， blocked style ， modified (blended) style Structure: heading ， inside address ， salutation ， body of the letter ， complimentary close ， signature ， enclosure ， postscript.

8. Features of English Notes and Letters The body of the letter This is the main part of the letter. The first paragraph usually contains an introduction, with the main message of the letter in the following paragraphs. Good paragraph form is necessary throughout the body of the letter, that is, the first word of the paragraph must be indented about 1cm, with all other lines flush with the left margin. In typed letters a blank line is left between paragraphs, but this isn’t necessary in handwritten letters.

9. Features of English Notes and Letters The closing sentences: both phrases and complete sentences will do 。  Awaiting your good news ，  Looking forward to your early reply ，  Hoping to hear from you soon ， Or We look forward to your earliest possible reply 。

10. Features of English Notes and Letters The complimentary close The complimentary close is almost always a set word or phrase. It is written to the right on the second line after the end of the body of the letter. The first word is capitalized and a comma occurs at the end. For business: Yours faithfully, Yours Truly ， Faithfully yours ， Truly yours ， Yours sincerely ， sincerely yours ，

11. Features of English Notes and Letters The complimentary close For official letters: Yours respectfully, Respectfully yours ， For Private letters: Yours affectionately ， Yours ever ， Yours very sincerely ， Sincerely yours ， For relatives ， Love ， All my love ， Your loving son(daughter/cousin ， etc) Your affectionate father(mother ， brother ， sister ， etc)

12. Addressing an Envelope By Air Mail (Par Avion) Air Mail Registered Express Parcel Post Printed Matter Sample Post With Compliments Photo Inclosed Return Postage Guaranteed If undelivered ， please return to

13. Addressing an Envelope Private Personal Confidential Attention Mr Li Shao Dong Mr Bob Quick c/o Nanjing University Nanjing ， Jiangsu P 。 R 。 China

14. Samples of Recommendations Letter of Recommendation for Mr Xun Letter of Recommendation for A Teacher