1. Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Kara Drolet Date: June 19, 2014 Research Administration Information Network

2. RAIN Agenda Introduction Updates & timely information: RAIN USR Export Controls OPAM RATE ORIO OCTRI SVPR TTBD CRBO CTO Research & Academic HR RFDS Q & A 2 Kara Drolet RAIN: 6-19-2014

3. RAIN –Research Administration Information Network 3 RAIN: 6-19-2014

4. RAIN EchoCenter Ways to access streaming & previous meetings: Here - https://echo360ess.ohsu.edu:8443/ess/portal/section/c58e97c7- 22c9-4fea-87c4-7f67596b1126 https://echo360ess.ohsu.edu:8443/ess/portal/section/c58e97c7- 22c9-4fea-87c4-7f67596b1126 In the RAIN meeting reminder email On the RAIN 2014 Archive page 4 RAIN: Research Administration Information Network Margaret Gardner RAIN: 6-19-2014

5. Viewing Tips Use slides in online archive to access links. Slow or frozen live stream? Notify us at: rain@ohsu.edu rain@ohsu.edu Chat with RAIN via Lync for questions or issues. Echo360 Tutorials here.here 5 RAIN: Research Administration Information Network Margaret Gardner RAIN: 6-19-2014

6. Questions? Contact RAIN via Lync or rain@ohsu.edu 6 RAIN: Research Administration Information Network Margaret Gardner RAIN: 6-19-2014

7. USR –University Shared Resources 7 RAIN: 6-19-2014

8. USR: University Shared Resources Craige Mazur 8 iLab Software Implementation Replaces CORES Software Launch date: August 1, 2014 Initial USR Cores Advanced Light Microscopy Flow Cytometry Massively Parallel Sequencing RAIN: 6-19-2014

9. USR: University Shared Resources Craige Mazur 9 iLab Software Benefits iLab purchased CORES in 2013 Improved user interface Cloud-based commercial software 18 hrs/day telephone support Ongoing product improvements Greatly improved reporting RAIN: 6-19-2014

10. Questions? Contact: Craige Mazur mazur@ohsu.edu 503-494-6563 10 USR: University Shared Resources Craige Mazur RAIN: 6-19-2014

11. Office of the Provost –Export Controls 11 RAIN: 6-19-2014

12. Office of the Provost: Export Controls International Travel Certain regulations restrict travel to specific countries without a US Government permit. Recent instances in academia led to fines and penalties to person and institution. Mark Peters 12 RAIN: 6-19-2014

13. International Travel All international travel needs to be pre-screened (starting July 1, 2014). Quick and easy. Protects traveler and OHSU. Support services and documents provided. Mark Peters 13 RAIN: 6-19-2014 Office of the Provost: Export Controls

14. International Travel Syria, Cuba, Iran, North Korea and other embargoed countries require at least 6 months notice. Other countries - please try to submit at least one week prior to travel. Mark Peters 14 RAIN: 6-19-2014 Office of the Provost: Export Controls

15. International Travel System will protect travelers from unknowingly meeting with restricted parties (bad guys). OHSU will process any needed export permits for travel if required. Note: First time registration needed Mark Peters 15 RAIN: 6-19-2014 Office of the Provost: Export Controls

16. Screening International Visitors Online system to screen international visitors to your facility or lab. System ensures required permits are in order. Complimentary to the visa process. Mark Peters 16 RAIN: 6-19-2014 Office of the Provost: Export Controls

17. 17 Questions? Mark Peters petemark@ohsu.edu (503) 494-0137 Export Controls online resources RAIN: 6-19-2014 Mark Peters Office of the Provost: Export Controls

18. OPAM –Office of Proposal and Award Management 18 RAIN: 6-19-2014

19. OPAM: Office of Proposal & Award Management New & Changing OPAM Email Resources orserv@ohsu.edu Was Research Orserv - Now OPAM Central Replaces these: SPA Accounting (spacct@ohsu.edu)spacct@ohsu.edu RGC NCX (rgcncx@ohsu.edu)rgcncx@ohsu.edu RGC Feedback (rgcfdbk@ohsu.edu)rgcfdbk@ohsu.edu SPA Web Mailbox (spaweb@ohsu.edu)spaweb@ohsu.edu Kellie Guentert 19 RAIN: 6-19-2014

20. OPAM: Office of Proposal & Award Management More Name Changes & Consolidation RGC Questions becomes InfoEd Help - rgcfaq@ohsu.edurgcfaq@ohsu.edu SPA Subaward becomes OPAM Subaward - spasub@ohsu.eduspasub@ohsu.edu SPA Award Revenue becomes OPAM Revenue - spacash@ohsu.eduspacash@ohsu.edu SPA Effort, SPA LD Approver becomes OPAM Effort & LD - spaeffrt@ohsu.eduspaeffrt@ohsu.edu RGC Awards, SPA Account Setup, now OPAM Awards - awards@ohsu.eduawards@ohsu.edu Kellie Guentert 20 RAIN: 6-19-2014

21. OPAM: Office of Proposal & Award Management OGA Survey Reminder Please complete by June 30, 2014. https://www.surveymonkey.com/s/OGASurvey Kellie Guentert 21 RAIN: 6-19-2014

22. OPAM: Office of Proposal & Award Management New Pre-Award Manager Welcome, Aric Dutelle! New GCA Department Distribution Departments will be notified the week of June 23rd. Nancy Duncan 22 RAIN: 6-19-2014

23. OPAM: Office of Proposal & Award Management Update: Delegated Signing Authority Nancy Duncan, Director of Grants Management all hard copy communications all NIH Grants.gov submissions Deborah Golden-Eppelein, Senior Director, Office of Proposal & Award Management all other grants.gov sponsors Nancy Duncan 23 RAIN: 6-19-2014

24. OPAM: Office of Proposal & Award Management Change: Outgoing Subaward Contact Jen Raupp to be GCA contact for all out going sub awards, effective July 1 st. Send request forms to: OPAM Central - orserv@ohsu.eduorserv@ohsu.edu Charles Resare 24 RAIN: 6-19-2014

25. OPAM: Office of Proposal & Award Management Effort Updates Jan-Jun 2014 Effort Period Ending LCTA’s due August 8 th Effort Period Close Date August 11 th Forms to DECs by August 26 th Charles Resare 25 RAIN: 6-19-2014

26. OPAM: Office of Proposal & Award Management Institutional Base Salary (IBS) IBS Policy IBS Policy Reminder Effective July 1st IBS = X +Y (all) + Z1 Z1 = Fixed and guaranteed portion of salary supported through clinical time/patient care. Charles Resare 26 RAIN: 6-19-2014

27. OPAM: Office of Proposal & Award Management Budgeting Salary Changes effective July 1 st Deborah Golden-Eppelein 27 RAIN: 6-19-2014

28. RATE – Research Administration Training and Education 28 RAIN: 6-19-2014

29. RATE: Research Administration Training & Education Margaret Gardner 29 Invest in Learning! RAIN: 6-19-2014 RATE Calendar

30. RATE: Research Administration Training & Education Margaret Gardner 30 RATE Community site  Sign up for Alerts  Participate in Discussions  You already have a profile! Explore here.here RAIN: 6-19-2014

31. ORIO –OHSU Research Integrity Office RAIN: 6-19-2014 31

32. ORIO IRB: Institutional Review Board eIRB7 Upgrade Update Nearing completion of 1 st design phase –On track & on schedule Timeline Reminder: –Anticipated Go-live in 2015 Until then, continue to use current system and stay tuned for requests for input. Andrea Johnson 32 RAIN: 6-19-2014

33. ORIO IRB: Institutional Review Board Coming soon: New IRB Policies & Forms Website Streamlined organization Incorporates HRPP Toolkit Improved Investigator Resources Tentative date: July 7 th Brown Bag July 24 th Andrea Johnson 33 RAIN: 6-19-2014

34. IRB Brown Bag Session Maintaining IRB Approval Thursday June 26 th 11:30 a.m. to 12:30 p.m. in UHS 8B60 Through the continuing review process, IRB reviews information to determine if regulations surrounding criteria for approval still apply to the research and ensure adequate provisions for continuing protection of human subjects. Andrea Johnson 34 RAIN 6-19-2014 ORIO IRB: Institutional Review Board

35. IRB Classroom Training IRB Classroom sessions are on hiatus this summer. Classes will resume in September. Please check our website forwebsite Updates. 35 Andrea Johnson RAIN 6-19-2014 ORIO IRB: Institutional Review Board

36. ORIO: OHSU Research Integrity Office OHSU Clinical Research Coordinator Network askastudycoordnitor@ohsu.edu Interested in professional development & networking with your fellow study coordinators? Want to keep informed about upcoming trainings and special events? Contact us to be added to our distribution list! Andrea Johnson 36 RAIN: 6-19-2014

37. ORIO: OHSU Research Integrity Office SOCRA Certification Taking the SOCRA certification this fall? Contact Carrie Farrar at farrarc@ohsu.edufarrarc@ohsu.edu to join an Informal study group. Andrea Johnson 37 RAIN: 6-19-2014

38. 38 Questions? Andrea Johnson johnandr@ohsu.edu 503-494-7887 www.ohsu.edu/researchintegrity RAIN 6-19-2014 ORIO: OHSU Research Integrity Office

39. OCTRI – Oregon Clinical & Translational Research Institute 39 RAIN: 6-19-2014

40. 40 Questions about conduct of clinical and translational research? Contact the Clinical Research Navigator for answers to questions and connections to resources: navigator@ohsu.edu 503-346-3540 Kitt Swartz OCTRI: Oregon Clinical & Translational Research Institute RAIN: 6-19-2014

41. Wrap Up Q & A Next RAIN Meeting: July 17, 2014, 9:30 – 11:00am Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the RAIN Feedback FormRAIN Feedback Form Everyone 41 RAIN: 6-19-2014