1. DCIPS Performance Evaluation Administrative Reconsideration Guidance
These slides should be used in conjunction with the “Army DCIPS Performance Evaluation Administrative Reconsideration Guide”.
October 2012

2. A technical guide and sample templates supplements this information
Guidance Purpose
This brief provides guidance pertaining to the performance evaluation administrative reconsideration process and the related activities completed by:
Army or Command Performance Management Performance Review Authorities (PM PRA’s)
Reviewing/Rating Officials
Employees
A technical guide and sample templates supplements this information
This guidance is only a supplement to AP-V 2011 and Performance Management Handbook and relevant policies published by the Army.

3. Administrative Reconsideration Process
The administrative reconsideration process is the exclusive process by which DCIPS employees may challenge their Evaluation of Record
The administrative reconsideration process may not be used to challenge a midpoint review, an interim assignment report of performance, or individual ratings for objectives or elements

4. Administrative Reconsideration Guidance
Informal Administrative Reconsideration
Optional
Formal Administrative Reconsideration
Avenues of Redress
Command PM PRA
Army PM PRA
All timelines are in calendar days and must be enforced accordingly
Organizations should establish a tracking mechanism to ensure compliance with policy
Notes:
1) EEO complaints shall be processed using standard EEO complaint process
2) Whistle blower reprisals shall be addressed via the DoD Administrative Grievance System or Army Inspector General process
There are two separate processes for an administrative reconsideration – the informal and formal processes.
In accordance with APV 2011 Enclosure 2, para 8, allegations that a performance rating was based on prohibited considerations such as race, color, religion, sex, national origin, age, physical or mental disability, or reprisal; on prohibited personnel practices; may not be processed through the reconsideration process they should instead be processed through the EEO discrimination complaint procedure. Employee must choose which forum to use to raise the issue. This issue may not be raised in both forums.
Protection on whistle blower reprisal may not be processed through the reconsideration process either and shall be processed through the Administrative Grievance System (DoD Instruction , SC 771), the Army Inspector General, etc.

5. Informal Reconsideration Process
Rating/Reviewing Official coordinates update of rating and evaluation in the PAA with Data Administrator
Approved
Reviewer renders a decision in coordination with the lowest level PM PRA and Rater
Employee challenges performance evaluation
Employee’s rating remains unchanged
Within 5 calendar days after receipt of informal reconsideration request
[Extensions NOT Authorized]
Within 5 calendar days of receipt of Performance Evaluation
[Extensions NOT authorized]
Commands may establish procedures and an administrative tracking mechanism to ensure compliance with established timelines as stated in DoDI , Volume 2011 para 9c.
Disapproved
Employee may request formal reconsideration through Command PM PRA
Within 10 calendar days of informal reconsideration decision
[Extensions NOT Authorized]

6. Formal Reconsideration Process – Command PM PRA
Informal reconsideration request denied Or
Upon employee’s initial receipt of the Performance Evaluation
Employee can request opportunity to personally address the Command PM PRA
Rating/Reviewing Official coordinates update of rating and evaluation in the PAA with Data Administrator
Employee submits written request to Command
PM PRA with copy to:
Rating Official
Reviewing Officials
Organizational PM
PRA
Servicing CPAC
Advisor
Approved
Command PM PRA confers with Rating/Reviewing Official and Organizational PM PRA during formal process and renders written decision
Command PM PRA reviews
reconsideration
Command PM PRA reconsideration authorities cannot be delegated to the organizational PM PRA level. Reviewing Officials are responsible for ensuring the organizational PM PRA is apprised of any informal/formal reconsideration requests and must be kept informed through out the process.
Commands may establish procedures and an administrative tracking mechanism to ensure compliance with established timelines.
Within 15 calendar days of receipt of request
May extend deadline another 15 calendar days if necessary
Employee may request formal reconsideration from Army PM PRA
Within 10 calendar days of receipt of Performance Evaluation
Disapproved
Requests for reconsideration may be rejected for noncompliance with requirements and/or timelines

7. Formal Reconsideration Process – Army PM PRA
Formal Command PM PRA reconsideration request not supported
Rating/Reviewing Official coordinates update of rating and evaluation in the PAA with Data Administrator
Employee submits written request to Army PM PRA through Command PM PRA
Army PM PRA reviews
reconsideration
Army PM PRA
renders written decision through Command PM PRA
Employee rating
remains unchanged
Approved
Within 7 calendar days of receipt of Command PM PRA Decision
Commands may establish procedures and an administrative tracking mechanism to ensure compliance with established timelines.
Refer to DCIPS Reconsideration and Clerical Corrections User Guide on Army DCIPS Website at
Within 15 calendar days of receipt of request
May extend deadline another 15 calendar days if necessary
Army PM PRA
decision is final
Disapproved
Requests for reconsideration may be rejected for noncompliance with requirements and/or timelines

8. References
DoDI V2011, Performance Management, August 14, 2009 (incorporating change 1, January 15, 2010)
DoDI V771, Administrative Grievance System, December 1996
AP-V 2011, Performance Management, July 2011