1. Troy University’s Online Timecard Initiative

2. Overview Goal of this initiative Timeline for submitting and approving the online timecard Accessing Trojan Web Express Entering time worked Reviewing/approving submitted work time Confirmation of submission to Payroll Implementation

3. Goal of Online Timecard Streamline the submission and approval process for timecards. Improve reporting of hours worked. Eliminate the need to estimate future time worked due to submission timelines.

4. Timeline for Submission 11:59pm Saturday of the second week in the pay period: employee must submit hours worked. 12:00pm Monday following the end of the pay period: supervisors must review, take any corrective action, and approve timecard. After 12:00pm Monday: issues that arise will require coordination with Payroll.

5. Access Trojan Web Express

6. Click on Continue to Trojan Web Express

7. Click on Log In

8. Log In to Web Express

9. Web Express Home Page

10. Employee View of Web Express

11. Select Position

12. Enter Time for the Position Detail Form

13. Enter Time for the Position Summary Form

14. Electronic Signature

15. Confirmation

16. Approval or Rejection Email from Supervisor

17. Supervisor View of Web Express

18. Supervisor View of Time Pending

19. Alternate Supervisors Only Choose the primary supervisor for whom you are reviewing timecards.

20. Please correct time for leaving early Wednesday. Supervisor Options Supervisor Decision Supervisor Decision Supervisor Comments Supervisor Comments

21. Email Received by Employee

22. Supervisor Options The supervisor may enter time for an employee when the employee is unable to enter his/her own time. Supervisors should avoid entering time for employees when possible to ensure employees sign the final timecard. The proper procedure for changing a timecard is for the supervisor to reject the submission and provide feedback for revisions.

23. Implementation Student workers will begin using the new process in September. Campus-by-campus rollout will begin in late September. Full implementation should occur by December.

24. Guides for Employees and Supervisors Step-by-step guides are available for employees and supervisors. Guides may be found on the Troy University website under Payroll in the Human Resources section. www.troy.edu/humanresources/payroll.html

25. Questions