1. RESEARCH ASSISTANTS & SUPERVISORS How To: ACA Work Log

2. Changes…………. Graduate Assistantships Policy Alignment Fair Labor Standards Act Letter of Offer…Your Contract! Board of Regents Policies Affordable Car Act

3. Affordable HealthCare Act (ACA) Effective Dates Initial measurement period May 22, 2014 – May 21, 2015 Insurance to be effective July 1, 2015 if eligible Types of Employees Impacted All not currently on benefits Temporary part-time (Faculty, NFE, and CSA) Hourly Graduate Assistants Students Returning employees (i.e. retirees returning to work on a limited basis) Excludes Work-study students Average in excess of 29 hours per week/130 per month FY15 cost of healthcare is $8,622/year/person NOTE: If offered coverage & waived, employer premium must be paid

4. Regental Contracts Most contracts are for 49% effort ~20 hr / wk 100% effort = 40 hr / wk SDSU policy requires that student employees are held to 49% effort Student needs time to attend class, complete course assignments, complete thesis/dissertation BOR requires regental institutions to document hours to ensure contracts are honored and ACA compliance. GTA hrs are calculated by equation. GAA are hourly workers. GRA must log hours using BOR Worklog website.

5. How to determine GRA ‘hours’ Hours must be submitted by GRA then approved by your supervisor.

6. How to determine GRA ‘hours’ See handout Educational hours generally NOT recorded for ACA ‘non-compensable’ Includes self-directed research, which is research by a GRA undertaken for completion of a degree overseen by chair and/or committee Compensable hours generally are recorded for ACA Includes directed-research, which is research undertaken by an employee which is assigned and controlled by a supervisor. Specific tasks which are generally recorded for ACA: Menial Travel Mandatory meetings

7. ACA Work Log is for GRA Only! …..not GTAs… https://acahourslog.sdbor.edu These hours will not determine pay. Must be aligned with payroll dates. Contact departmental payroll representative Submission of Hours; GRA by 5:00 pm on 21 st Supervisor by 10:00 am on 22 nd Supervisor is person indicated on PAR

8. Test site: https://acahourslog.test.sdbor.edu/LoginDefault.aspx GRA Username: nrogan GRA Password: password!?!? Supervisor Username: tanitzschke Password: password1?1?

9. Contacts Questions Graduate School, Nicole Lounsbery -4181 HR, Lou Loban or Mary Larson -4128 Bud & Fin, Annalisa Reed -4489 K Doerner available to assist department heads with interpretation.