1. PROTOCOL, DECORUM & ETIQUETTE for ROTARACT MEETINGS

2. WHY PROTOCOL?
Enhances prestige of organization
Brings decorum to a meeting

3. PRESIDENT AS MEETING CHAIRPERSON
Calls Meeting to Order
Does General Welcome, Acknowledgements
Ensures Agenda will be followed
Informs persons beforehand of roles during meeting
If President absent? …….
Current
Past
Future

4. “President John, Fellow Rotaractors & Guests”
PROTOCOL FOR MEMBERS
President must ALWAYS be addressed
Reference to other Rotaractors
Informing of absence or lateness, reports, submitted, etc.
“President John, Fellow Rotaractors & Guests”

5. Guests should not introduce themselves
Greeter/Sarge welcome guests, visitors
Thank you for coming
Did you enjoy the meeting?
Did you sign our guestbook?

6. AGENDA
Must be adhered to
Guest Speaker as second to last item on agenda
Last item is Vote of Thanks
All “business” conducted before any activities
No Politics/Religion
Grace should be invocation for all denominations

7. PINS
- Men wear on LEFT collar
- Ladies wear on RIGHT collar
(According to button flap on clothing)

8. ETIQUETTE
Respond within 48 hours of receiving
Protocol must be observed :
“Good Day ADRR Mark,
Received your .
President Marie will be sending you the information you requested by the end of this week.
YIR, Secretary Janet. “

9. SEATING ARRANGEMENTS Secretary VP/PE PRES GS IPP/DO

10. INDUCTION CEREMONIES
Sergeant/President
Escorts Inductee to front
Rotarian, District Board Member present
Members stand
Speech of acceptance

11. INTRODUCING A GUEST SPEAKER
NO 10 page Curriculum Vitae
NO “This speaker needs no introduction”
NO “Without further ado….”
2 Questions :
Why is it important that the speaker is here to speak to this audience?
What is it about the speaker that makes him/her deserving of this audience’s attention?

12. Meet speaker ahead, correct pronunciation of name
VOTE OF THANKS
Meet speaker ahead, correct pronunciation of name
Be in good location to hear speech
Listen carefully, jot notes, highlights
Note questions posed

13. ANY QUESTIONS????