1. Academic Institution (AI) Portal and Air Force Virtual Education Center (AFVEC)
Leveraging Technology for our Military Community
CCME, Jan 2015
Introduce, asked show of hands who is AI or ed centers. Thank them for what they do for service members. Give personal education goal story.

2. Agenda Our Customers AI Portal Benefits AI Portal Upgrade Jun 2014
Oct 2014
31 Jan 2015
DoDI
Base Access Demo
AFVEC Benefits
AI Portal Requirements and Airman Impact
Questions

3. Our Customers Air Force Education Centers Academic Institutions
Explain how all three systems interact. Give example from student applying for TA to the invoicing process.
Air Force Active Duty, Air Force Reserve, Air National Guard, and Civilians

4. AI Portal Benefits Electronic submission of invoices
Current status of submitted invoices
Faster payment
Real time grade submissions
Update school information
Load degree programs
Load term dates
Load credit cost
Submit degree completions
View school ratings
Register for Associate to Baccalaureate Cooperative (ABC) Program
Register for General Education Mobile (GEM) Program
Explain all the benefits. For degree programs, reiterate that it is a requirements for schools to load their degree programs. Also focus on submit degree completions

5. AI Portal Upgrade Jun 2014 Redesign of AI Portal
Action items (displays # of missing grades, overdue grades, invoicing, school ratings, pending authorization letters)
Input credit costs and term dates
Students select from what school input
Can “require” students to use, removes manual input
Update Directory information (mandatory)
Degree completions, Invoicing, & Grades
Degree programs & Policy director (Oct release)

6. AI Portal Upgrade Jun 2014 Example of Action Items
13500 grades posted by AI Portal, 1800 via AFAEMS

7. AI Portal Upgrade 1 Oct 2014
Degree programs required to be loading in AI Portal
Students must select from degree programs loaded in AI Portal. No free type
Input credit costs and term dates.
Mandatory requirement postponed until 1 Oct 15. Feature can be used now.
Reduces errors on TA documents
Forums
Allow information sharing (policy / new updates)
Ask questions (no student Personally Identifiable Information (PII)
Base Access Request
Required to visit Air Force bases
Submit requests, view status, upload student attendee list
Messaging System
Allows secure messaging to be sent between academic institutions and bases
Science, Technology, Engineering, and Mathematics (STEM)
Ability to identify STEM degrees so Airman can search
524 currently loaded in the AI Portal

8. AI Portal Upgrade 31 Jan 2015
AI’s will be able to add + / - when updating grades
AI’s will have the ability to change grades
For courses conducted at their school
Student education goal responsibility will remain at base education centers
AI’s were scheduled to be responsible for education goals 1 Oct 2014
Streamlined Base Access Request
School refund process
Submitted in AI Portal, identify student(s), attach refund receipt
No more ing refund receipt to Central Office or MyCAA billing

9. DoDI
MOU Addendum for Education Services between Educational Institutions and the U.S. Air Force. Page 49
b. Institutions will:
(5) Register and use the AI Portal to input Institution basic information, degree offerings, tuition rates, invoice submission, course grades submission, degree completions, and to pull pre-established educational institution reports while conducting business with the USAF.
(6) Submit one consolidated invoice per term via the AI Portal for each class in which active duty military airmen are enrolled using Mil TA. Submission will be made during the term, no earlier than after the final add/drop/census date, and no later than 30 calendar days after the end of the term.
(7) Submit course grades via the AI Portal for each class in which active duty military airmen are enrolled using Mil TA. Submission will be made no later than 30 calendar days after the end of the term.

10. Base Access

11. Base Access

12. Base Access

13. Base Access

14. Base Access

15. Base Access

16. Base Access

17. AFVEC Benefits
One Stop Shopping for AF Active Duty, AF Reserves, Air National Guard, and Civilians
Search for schools
Search for degree / certification programs (56,052 Programs currently loaded via AI Portal)
View enrollments / GPA (2.0 for undergrad, 3.0 for grad)
Apply for TA (Automatically shows on AI Portal when approved)
View CCAF Web Progress Report
Request CCAF transcript
Rate their school / View school ratings
View posted grades (from AI Portal)
View GEM and AU-ABC schools

18. AI Portal Requirements and Airman Impact
Load Degree programs
Cannot submit education goal
Submit grades
No further TA and possible reimbursement
Update directory
Grades cannot be updated (See above)
Report degree completions
Education Levels not updated
Manage term dates
Airman cannot apply for TA
Manage course catalog (course listing)
Airman cannot select course during TA application

19. Messaging Messaging capabilities
Two-way communication between:
Base education office and AI’s
Ability to use messaging for students will be in a future release
Messaging system will replace notification
Provides better tracking
Eliminates bad address failures
Keeps notifications, no lost s
Automatic “read” time/date stamped
Messaging Demo

20. Two ways to access the messaging area
AI Portal Messaging
Two ways to access the messaging area
School messages are a general inbox, all users can access
Personal messages are user specific only
Accessing messages this way only opens user specific box (not general school box)

21. AI Portal Messaging Inbox
Functionality similar to
Two boxes
General: all users can see
“My Messages”: user specific
Click on message to select
Expands to reply
Click “New Message” to create
Send to user or location

22. AI Portal Messaging Inbox

23. AI Portal Messaging New Message
Fill in all fields to send
Message can be tracked via “Sent” area of “My Message” folder
Attachments are not allowed
Click to create new message

24. If you have any questions, comments or feedback, please contact us: or call 24

25. Questions