1. LHTAC Overview of LPA in Idaho July 24, 2013 Local Public Administration

2. LHTAC L ocal H ighway T echnical A ssistance C OUNCIL

3. Agenda Why LHTAC? LHTAC Umbrella Local Public Administration Programs Process Milestones

4. Why LHTAC? Jurisdictions  290 Local Highway Jurisdictions  1 Idaho Transportation Department Representation  1994 Legislature Created LHTAC  Funded by portion of local highway’s share of Idaho Highway Distribution Acct.  Organized Council

5. There is a Council Three City Mayors Three County Commissioners Three Highway District Commissioners A representative from each Association  Idaho Association of Highway Districts (IAHD)  Association of Idaho Cities (AIC)  Idaho Association of Counties (IAC)

6. LHTAC Umbrella Local Federal Aid Administration Local Highway Safety Program Local Rural Highway Investment Program Idaho T2 Center Publications Technical Assistance

7. Federal Aid Administration Local Public Agency Staffing  Some Jurisdictions have only 2 staff  Elected officials change with elections  Smaller Jurisdictions might have a project funded every 5 to 10 years  Process and regulations change ITD - FHWA Stewardship Agreement  Two other agencies in Idaho have Stewardship Agreement with ITD  LHTAC & Ada County Highway District

8. LPA Staffing LHTAC can staff as necessary Federal Aid Design Managers  4 Administrators  Currently Administer over 70 projects  Design Development Process Construction Managers  2 Administrators – 1 Resident Engineer  Currently managing nearly a dozen

9. Project Administration 2001+ 120 Rural Projects Approved 45 Urban Projects Approved  25 ARRA Stimulus projects complete  32 Governor’s Discretionary Stimulus projects  9 provisional projects 65 Bridge Projects Approved

10. Need some help with a Road? So did Saint Anthony. Yellowstone Highway (2001)

11. Local Federal Funding Picture Federal Funds for LHJ’s from FHWA STP-Urban (Tweeners) $ 4 Million STP-Rural $13 Million Bridge Funds Local Bridge $5M Off-System Br. $4M (Approximate Annual Values)

12. STP-Local Rural Program Federal Aid Funding for:  Cities under 5000 population  Plus Counties & Highway Districts  Collector or Arterial Streets Around $13 million annually statewide (it varies).

13. STP-Local Urban Program Federal Aid funding for:  Cities over 5000 population  Collector or Arterial Streets LHTAC represents those cities over 5000 and under 50,000 population About $4 million annually.

14. Need some help with a Road? So did Saint Anthony. Yellowstone Highway (2003)

15. How do Sponsors get this help? 1. Prepare for success with a Transportation Plan, 2. Apply. 290 Local Highway Jurisdictions. Applications mailed in September. Applications due in January.

16. Understand… Understand the What the Council wants: Improve the local highway system, Use this money efficiently (thus the Transportation Plans), Get funding to the roads. Realize this is Federal Funding; it will take time and money…

17. Project Progress The Reason PM’s Drink. NTP PS&E 0 100

18. Need help with a Bridge?

19. Bridge Local & Bridge off-system About $9 million per year Bridge must have a sufficiency rating less than 50 for replacement Federal Aid money at 93/7 match rate Applications upon request.

20. Lolo Creek Bridge New Lolo Creek Bridge Old Lolo Creek Bridge in a new location

21. Project Process Applications submitted by Sponsor Applications rated by Council Enter top rated projects in draft STIP Communicate to Sponsors When Programed, Execute State/Local Agreement for Project Development

22. Project Process Work with Sponsor to Select Consultant  From ITD Term Agreement Under $100,000 – Direct Select $100,000 - $500,000 – Short List & RFI  By RFP Help Define Scope of Work Negotiate Scope effort ITD Approval of Negotiations and Contract Consultant contracts with Sponsor

23. Project Design Milestones Notice to Proceed from ITD Design Kick-off Meeting  Identify Responsibilities Sponsor Consultant LHTAC & ITD  Set Schedule

24. Project Design Milestones Concept Report Preliminary Design Review Environmental Document Approved Hearing Completed Situation & Layout (Bridge) Agreements Complete (Utility) Initiate ROW Purchase Process Final Design Review

25. Project Design Milestones ROW Certifiable Environmental Re-evaluation PS&E Submittal Resident’s File Submittal Execute State/Local Agreement for Construction with Local Match ITD bids and awards Project

26. Project Design Milestones If LHTAC is Administering construction  Work with Sponsor on selecting Consultant for Construction Engineering and Inspection (CE&I)  Define Scope of Work  Negotiate CE&I Contract Pre-Construction Meeting  Identify Responsibilities Sponsor Consultant LHTAC Construction

27. Agenda Why LHTAC? LHTAC Umbrella Local Public Administration Programs Process Milestones

28. Planning Rule Seven ‘P’ Rule  Prior  Proper  Planning  Prevents  Piss  Poor  Performance

29. Questions? Lance Holmstrom Administrator Scott Ellsworth, PE, PLS Federal Aid Manager Website: LHTAC.org Phone: (208) 344-0565 (800) 259-6841