1. ADDING AND MANAGING USERS

2. E-mail Addresses Every user account must have an email address The address is used by NHS Jobs to communicate with the user. The address should be an official work address.

3. Permissions A ‘permission’ is a set of actions that a user can be allowed to perform on NHS Jobs, for example: Manage vacancies Review applications Set-up interview events

4. Roles A ‘Role’ is a collection of permissions. There are standard roles on NHS Jobs, eg: Recruiting Manager Recruiting Officer Approver You can define up to 20 local roles too.

5. User Accounts Screen

6. Filtering Accounts Click to select a role… Click to select a status… …then click to apply selected filters

7. Statuses Inactive- the account has been temporarily ‘disabled’ Locked- the account has been automatically locked-out after the user has tried to log-in five times with incorrect password or security code. OK- the normal status Password expired-the user hasn’t refreshed their password as required.

8. Disabling and activating Click to re- set a password Click to activate a disabled account Click to disable an account

9. Adding users Click here

10. Adding users Click here to enter details of another user Click here to create the accounts based on the details you have entered

11. Editing users Click here

12. Editing users Change the name or role here Tick the permissions for the user.

13. User Account Reports Three reports are available

14. Account Lockout Enter date range… …and/or pick a user… …then click here to apply the filters you have just specified.

15. Inactive Accounts Pick a time period …and/or pick a user… …then click here to apply the filters you have just specified. The report will list any accounts that have been inactive for as long as the time period you have selected.

16. Access Enter date range… …and/or pick a user… …then click here to apply the filters you have just specified.

17. Role Management Click to see the users Standard roles can only be viewed Click to add a local role. Local roles can be edited and deleted

18. Adding a Role Enter a name for the role. Tick the permissions to be included in the role.