1. K-12 Data Warehousing and Reporting AIRPO Presentation January 11, 2006 Nicole Catapano, Ph.D., WSWHE BOCES Kathleen Maxwell, Capital Region BOCES Anita Murphy, Albany City School District

2. NYS Student Identification System (NYSSIS)  Purpose: to assign a stable, unique student identifier (10-digit number) to every pre- kindergarten through grade 12 student in New York State public school when he/she first enrolls.  Unique identifiers will  enhance student data reporting  improve data quality  ensure that students can be tracked longitudinally as they transfer between districts  Unique identifier auditing system for data verification

3. NYC Buffalo WNYRIC Rochester WFL Monroe Syracuse CNYRICMORIC Suffolk Nassau LHRIC Yonkers MHRIC NERIC Level 1 BroomeSCT Statewide Data Warehouse Statewide Repository District 1 District 2 District 3 District 1 District 2 District 3 Level 2 Level 3 Statewide Reports Service NYSSIS

4. NYSED Data Repository System  Level 0 (regional) —data will be entered from district student management system to Level 0. After district verifies accuracy data will be moved to…  Level 1 Repository (regional)—data will be moved from district student management system to Level 1. After district verifies accuracy data will be moved to…  Level 2 Repository (statewide)  includes student name and unique identifier  source of individual and summary performance reports and verification reports.  Once verified, data get transferred and locked into…

5. Repository System (continued)  Level 3 Repository (State use)—  data for school report cards and accountability decisions  to protect student privacy: no student names and unique identifiers are encrypted

6. Data Submission Time Line  Beginning in 2005-06, all K-8 data must be submitted through the State Repository System.  By the 2006-07 school year, all high school data elements and selected other Department data collection forms will be reported through the State Repository System.  What does this mean for school districts?

7. Role of Data Administrator (a.k.a. Chief Information Officer) Districts are strongly advised to appoint a data administrator to  coordinate and lead the collection of data,  oversee changes in and maintenance of the local data management system, and  chair a committee of district staff charged with ensuring the accuracy of data. What does this look like in a school district?

8. Using the Data Repository to Improve Performance

9. Reports from the Repository  Designed to enable school administrators, teachers and parents to better meet the instructional needs of individual students.  Eventually include almost all State exams  Available to all public schools and BOCES using Analytical Tool  Continual improvement based on feedback

10. Reports from the Repository  Individual Student Reports for grades 3-8 and NYSAA  Tailored to student grade and performance level  Parent report will include Web address with additional information appropriate for students at that level  District and School summary reports, showing subgroup performance and beginning in 2006- 07 showing longitudinal performance  Item/performance indicator analyses, as appropriate

11. NYS Virtual Learning Space  VLS provides instructional content to teachers that will enable students to meet the State’s learning standards. The Web portal  organizes resources and tools to provide “one-stop shopping” for instructional needs  eliminates the time and effort that is involved in searching for and researching educational resources  provides online professional development opportunities

12. How can a K-12 data warehouse benefit higher education? How can this partnership improve student success?

13.  The New York State Report Card, contact the School Report Card Coordinator at rptcard@mail.nysed.gov  New York State assessments, go to the Office of State Assessment web site at www.nysed.gov/osa  Data collection and reporting for New York State, go to the Information and Reporting Services web site at www.emsc.nysed.gov/irts or contact Martha Musser at mmusser@mail.nysed.gov or (518) 474-7965  Accountability, contact Ira Schwartz at ischwart@mail.nysed.gov or (718) 722-2796 NYSED Contact Information

14.  Nicole – ncatapano@wswheboces.org or visit our website at www.wswheboces.org/data  Kathleen – kmaxwell@gw.neric.org  Anita – amurphy@albany.k12.ny.us Our Contact Information

15. THANKS FOR ATTENDING! Questions?