1. 6 th Annual Focus Users’ Conference HQ Licensure Status Presented by: Bethany Heslam

2. HQ Licensure Status Agenda: Reasons for the Process Course Catalog User Setup Report Logic HQ/LIC Status Report System Preferences Scheduled Job

3. Reason for HQ/Lic St Eliminate the manual need by the school data entry to update HQ and Lic status from lists provided by HR Eliminate the need to produce spreadsheets to HR to cross-reference Ensure accurate data is present at all times and is transmitted to DOE

4. Logic – What Fields are Needed? Missing Data elements necessary for determining in and out field as well as HQ status was missing from Focus. Fields were added to the course catalog and the users table

5. Logic - User Field Setup The user logging field and the importance of each field Certification, type of certificate, scope of certification and valid date range are all needed to compute appropriate values for Lic St and HQ

6. Logic - User Field Setup ELL endorsement field Teachers may have certification that contains ELL endorsement or the teacher may have a separate ELL endorsement based on hours of in-service.

7. Logic - User Field Setup User Logging Fields Considered User_field_id 20120005 certName = 'LOG_FIELD1’ certLevel = 'LOG_FIELD2’ certType = 'LOG_FIELD3’ certHQ = 'LOG_FIELD6’ certScope = 'LOG_FIELD7’ certIssueDate= 'LOG_FIELD4’ certExpirDate = 'LOG_FIELD5’

8. Logic - Master Schedule Section Fields Master Schedule Fields Considered course_periods.custom_28 Lic St course_periods.custom_5 HQ co-teachers

9. Logic - Course Catalog Setup District must have a current course catalog Set ESE type, ELL and Reading columns as applicable

10. Logic - Course Catalog Setup Course Catalog Fields courseHQ = 'CUSTOM_FIELD_4’ dualEnroll= 'CUSTOM_FIELD_13’ courseFlags= 'CUSTOM_FIELD_6’ 'CUSTOM_FIELD_7’ 'CUSTOM_FIELD_8’ 'CUSTOM_FIELD_9’

11. Logic – Scope of Project Scope Do the check for expired certifications Get the required certifications for the course section Recursively update all the co-teachers for this section From the course catalog get the graduation subject, certification category, low and high grades, ELL, ESE, READING values Check for the reading endorsement Look for values of 1(Y) for ELL and Reading and if there is a value selected for ESE If reading is 1(Y) then check the grade level set in the course catalog If reading is 1(Y) check the teacher for reading endorsement/1046 or 1013 in certification

12. Logic – Scope of Project Scope Check for the gifted endorsement If Gifted is 1(Y) then check the user endorsements or scope Check the teacher for [E] endorsement/1062 in certification or scope has local board approved Check for teacher's ELL certification If ELL is 1(Y) then check the user endorsements or certification Check the teacher certification 1016 or ELL endorsement Endorsement code needed is based on subject area being taught For ELL/ESOL classes, certification goes by the catalog requirements like any other class. There is additional work we need to do involving FEFPs of students in the ELL class. We need to see whether the teacher has the ELL Endorsement or ELL Hours based on the subject of the class.

13. Logic – Scope of Project Scope If this is an ELL class we also need the scope of the ELL Certification UNLESS we're going by ELL endorsement field Loop through the certs and compare them to the course section's requirements Once we find one that is acceptable we stop – only one is needed Go through all the required certs and see if there is a match Check specifically for 999, 914 or ANY - For these requirements, a teacher just needs to have ANY certification in order to be in field and potentially HQ Check Therapy Classes OCC – 900 PHY – 902 SPC – 901 LAN – 901

14. Logic – Scope of Project Scope Teacher has no certs so we want to say that s/he is Out of Field and obviously NOT highly qualified. If scope is V, they are virtual teachers and go in field If HQ field on Certification logging field is blank (doesn't exist), don't use it

15. Logic – Scope of Project Scope This field contains additional information about the certificate the teacher holds that might affect the certification status. Valid Values: A: Adjunct teaching Certificate (Certification Status I would have to change to A) G: Grandfathered for NCLB H: HOUSSE for NCLB (Certification Status I would have to change to H) E: Exam for NCLB (Certification Status I would have to change to S) S: Substitute teacher with Regular teaching certificate P: Pending Certification O: Out of field Board approved M: Certificated instructional staff member teaching in a field that was the teacher’s minor field of study, as per s. 1012.42, F.S. Does not apply in Escambia. N: Non-certificated instructional staff member possessing expert skill in or knowledge of a particular Subject or talent appointed by the school board under Rule 6A-1.0502, FAC. Does not apply in Escambia.

16. In and Out of Field Report To view a summary of teachers, schedules and Lic/HQ status select the Teachers On/Out of Field report from the Florida Reports menu

17. In and Out of Field Report Report Options Include: Viewing co-teachers Displaying out of field records only Shows data for all schools The report can also be filtered on any available column

18. System Preferences Convert course catalog certifications to newer certification types

19. Scheduled Job If the Users’ file is imported nightly, certification information may change. Focus allows the district to schedule a job to update the Lic and HQ status nightly after the new users’ file is loaded

20. Scheduled Job Click Create Job to set the job parameters. Be sure the time is set to run after the new users’ file is loaded

21. Questions? Bethany Heslam Director of Implementation, Focus School Software bethany@focusschoolsoftware.com ph: (727) 388-6010 fax: (727) 213-6999 focusschoolsoftware.com

22. Thank You Please be sure to complete the comment card for this session and enjoy the rest of the Users’ Conference!